Manage the day to day functioning of the PMO Project Controls office (including the Cost, Estimating, Systems and planning teams)Diary management - QCLNG PMO Project Controls leadership teamProvide specialised support to the QCLNG PMO Project Controls management team as requiredProvide relief support (due to absence) for the Personal Assistant to the General Manager PMOAssist the Project Systems Manager in providing the project controls function with specialised systems… Show more Manage the day to day functioning of the PMO Project Controls office (including the Cost, Estimating, Systems and planning teams)Diary management - QCLNG PMO Project Controls leadership teamProvide specialised support to the QCLNG PMO Project Controls management team as requiredProvide relief support (due to absence) for the Personal Assistant to the General Manager PMOAssist the Project Systems Manager in providing the project controls function with specialised systems trainingProvide administrative support to the QCLNG PMO reporting and communications team.Manage inbound and outbound travel and logistic arrangementsEvent coordination and management - including but not limited to organising and coordination of team building events and farewell functionsProvide IT support to the team when able to do soProvide support to Project Controls embedded resources as requiredGeneral administrative duties include but are not limited to the following - Manage process for any project controls new startersManage hard copy and soft copy files for the unitPrepare documents including letters, memos and faxesPrepare PowerPoint presentations and type reportsManages calendars for the Project Controls management teamBook meeting rooms as requiredMaintain filing systemsAnswer phones and redirect as requiredFacilitate the Unifier requisition and vendor set-up process for the team Update team leave register and distribute as requiredMinute and distribute minutes for weekly cost team meetingMinute and distribute minutes for weekly project control leads meetingAssist with the creation and output of the monthly report when requiredAssist with the creation and output of the MPFR slides when requiredCollect and distribute mail dailyObtain required signatures for timesheets and forward to the relevant vendors as required Show less

Admin and office support to staff in my immediate vicinity at both addresses.Diary managementMaintenance and creation of registers at 144 Edward StreetCoordination of boardroom lunches and other catered meetings.Management of all stationary requirements and ordering at 144 Edward StreetManagement of reception petty cash facility at 144 Edward Street and 30 Herschel StreetFire warden (at both addresses)First Aid officer (at Herschel Street)General reception… Show more Admin and office support to staff in my immediate vicinity at both addresses.Diary managementMaintenance and creation of registers at 144 Edward StreetCoordination of boardroom lunches and other catered meetings.Management of all stationary requirements and ordering at 144 Edward StreetManagement of reception petty cash facility at 144 Edward Street and 30 Herschel StreetFire warden (at both addresses)First Aid officer (at Herschel Street)General reception duties, including but not limited to answering phones and greeting visitors at both addresses. Management of cab charge facility at both addressesOverflow admin as and when required (at both addresses). Show less

Project based at the Caltex Lytton Refinery. July 2007- May 2008Admin and office support for the Construction manager, 20 other Shedden Uhde site staff and on-site contractors as neededDiary managementManaging travel requirements and expense claimsCreation and maintenance of registersCoordination of functions for on- site company personnel (On-site lunches and off-site after hours functions)Document control duties- maintaining incoming and outgoing document registers, storage and… Show more Project based at the Caltex Lytton Refinery. July 2007- May 2008Admin and office support for the Construction manager, 20 other Shedden Uhde site staff and on-site contractors as neededDiary managementManaging travel requirements and expense claimsCreation and maintenance of registersCoordination of functions for on- site company personnel (On-site lunches and off-site after hours functions)Document control duties- maintaining incoming and outgoing document registers, storage and distribution of documents, maintenance of project drawing foldersManagement of site office stationary requirementsManagement of on-site petty cash facilityOn-site fire muster wardenResponsible for the issue of personal protective equipment (PPE) to site visitorsBooking and confirming inductions for new personnelMinute taking and distribution of Shedden Uhde weekly Toolbox and weekly safety committee meetingsGeneral site administration and miscellaneous duties as requiredOffice of the Hon. Peter Dutton MP, Federal Member for Dickson, Shadow Minister for Health and Ageing; Experience using Feedback - assisting Kath Stevenson in updating and maintaining the Community Database Answering phones- proficient and professional Show less