Perform executive assistant tasks for the CXO team, business such as managing meeting calendars, arranging travel, completing expense reports, creating correspondence and presentations, as well as serving as backup administrative support for the Head of Credit Card Organize and schedule company-wide meetings and appointments as well as point of contact for all internal company-wide communications. Monitor and maintain office supply and pantry inventory as well as ensure all conference rooms are full stocked.Serve as point of contact for all visitors and for receiving mail and package deliveries etc. Serves as the safety officer including Fire Warden and coordinating annual first aid trainingsMember of the Volunteer and Community Outreach team

Accept, process, check inventory, track and complete all sales orders that come in via e‐mail or by phoneAnswer phones and directs calls appropriatelyCheck and distribute mail dailyReport all office maintenance issues to building maintenanceSet up meetings, book hotel space for meetings as neededBook flights and hotel sleeping rooms as neededMember of planning team for annual sales meetingAdministrative support for the Vice President of Finance and AdministrationExecutive administrative support for the company PresidentAssist AP coordinator with filing, invoice reconciliation, mailing checks, invoice approval and invoice data entryPlace supply orders as needed through W.B. MasonPoint of contact for Enterprise Fleet Management, Comcast, FedEx, Verizon, AT&T, CloudScale 365 (outsourced IT)Work with CloudScale 365 for all company computer issuesTradeshow coordination

• Continue to perform administrative duties from previous position until position is backfilled• Track all marketing, corporate ads, press releases and sales materials, promotional and training guides, through our Corporate Compliance Business Materials Add/Change policy• Track and coordinate all new marketing projects from conception to production and delivery of final product. This process includes: opening jobs, creating job numbers, proofreading, editing, BMAC Compliance process, tracking coordination with vendors, approval processes and job revisions.• Schedule marketing meetings and conference calls• Type and distribute meeting minutes• Book flights and hotel for marketing team• Provide back-up administrative support for front desk, administrative assistants, executive assistant to the CEO• Member of planning team for annual sales meeting• Administrative support for the Executive VP of Sales• Member of company FUN committee• Member of planning committee for annual holiday party

• Promoted within the company from Front Desk Receptionist to Administrative Assistant within 6 months of being with the company.• Assist the company Executive Team with various projects• Administrative support for the finance department• Administrative support for the compliance department• Administrative support for the contracting department• Administrative support for the Executive VP of Sales• Administrative support for the entire sales force (3 sales teams/approx. 70 people)• Administrative support for the marketing department• Preparing our sales team for any Conference they may attend: ordering booths, collateral, etc.• Booking flights, hotels and car rentals for anyone who may need them• Assist the Executive Assistant to CEO with various projects• Provide front desk coverage as needed• Place supply orders as needed• Assist the CEO, CFO and the CIO of the company with various projects• Sort and send out mail as needed• Member and recorder of company Safety Committee• Member of company FUN Committee• Member of planning committee for annual holiday party

• Maintain doctor’s schedules - in Microsoft Outlook and in our Medic system• Set up meetings and take meeting minutes• Prepare check requests in order to get various payments made.• Order office supplies through Office Max and the hospitals purchasing system.• Help at front desk of patient office and with residency office • Deliver and receive mail• Handle petty cash• Assist Department Chairman• Organize and hold department Grand Rounds and M&M Conferences each month