Stephanie Beharry Email and Phone Number

Reporting to the Principal, coordinates and provides secretarial assistance to ensure the efficient operation of the school office. Responsibilities for location will include: information processing, organizing, filing, arranging meetings, appointments, activity bookings, photocopying, faxing, appropriate direction of mail and faxes; communications duties including reception by phone or in person, responding to inquiries covered by procedure/precedent and preparing of routine communications; contacts parents/legal guardians regarding student absences; monitoring non-behavioural students while in the office area; performs and/or coordinates budget duties; processes all aspects of purchase requirements; bookkeeping of sub accounts and monitoring plan to actual expenditures, reconciling to CBO reports; maintains a petty cash account as well as a non-board fund account; may set up bank accounts and, as designated, may act as a co-signer; records use of P-Cards for location; coordinates and processes student daily attendance, updating student information, and other relevant reports; assists with routine transportation procedures; verifies teacher, teaching assistants, designated early childhood educators and secretarial absences for proper payment of supply personnel; processes payroll documents and/or on-line time entry for applicable school support personnel; updates staff attendance for accuracy; updates and maintains appropriate staffing resources and databases; completes reports for the Board (i.e. monthly attendance, ministry reports, etc.); administers appropriate first aid within guidelines, advises parents/legal guardians of any accidents and processes accident reports; assigns, coordinates and monitors work of office staff as appropriate; providing direction and guidance as required; other responsibilities as assigned.

• Full cycle recruitment process for hiring top talent to support client needs • Creating and advertising employment opportunities, resume screening and initial telephone interviews, in office/on site interviews, candidate referrals, reference checks, preparing offer letters • Proficient at managing applicant tracking system (internal HRIS system Stafftrak) and external postings on various mediums • Developing excellent business relationships with clients

•Ensure prices and receivable contracts for new site work are accurate and work with project managers to ensure accuracy. 30-60/Monthly. •Match all PO receipts with invoices and get approved from project managers. 1000+/monthly •Input invoicing with back-up into system for electronic filing•Resolve any discrepancies between invoices and purchase orders•Post invoices to prepare to print cheques•Assist with yearend auditing and work with Auditors•Handled the buildings daily mail to ensure proper deliver to appropriate people; 5 companies•Work as backup for Shipping and Receiving. Dealing with incoming deliveries and handling company stock of materials•Open the company building in the morning and back up reception for 5 companies.

•Revised the Supervisor’s & Employees Handbook•Conducted research for grievances and arbitration cases•Organized personnel files•Update of files in ABRA and Crystal Reports as well as running departmental reports•Assisted with job description and job analysis updates – hand out blank forms for employees to fill in their duties and review with supervisors for correct data and create new company descriptions. •Observed job interviews•Planned the Service Awards Luncheon•Assisted with Accounts Payable/Receivable, Payroll