Stephanie Billings Email & Phone Number

Battle Creek, MI, US

Galveston, Texas, US

• Lead a team of highly skilled AP associates, ensuring timely tasks completion and month-end accounts payable closing in accordance with monthly AP checklists
• Maintain a high AP turnover ratio by implementing effective procedures and a digital filing system to manage invoice work-flow, track balances and create expense reports
• Manage vendor relationships to ensure effective service delivery and accurate set-up of new and existing records
• Work closely with the accounting team for internal/external AP audit support documentation, providing details to the external and internal auditors for quarterly reviews
• Handle all transactions and examine checks to verify authority signatures, amounts, and dates, ensuring proper posting of all remittances through three-way daily/weekly/monthly bank reconciliations
• Update weekly/monthly journal entries and timely review the vendors' statements for accurate invoicing

Waukesha, WI, US

• Liaised between company branches, corporate departments, and vendors to coordinate month-end A/P closing activities
• Designed and implemented an effective filing and documentation system to prepare domestic and foreign electronic funds transfers red
• Maintained 1099 reporting and reconciled payroll entries with the GL and prepaid and inter-company accounts, processed refund and returned checks, and issued stop payments and/ void checks

Tampa, FL, US

• Managed AP and Payroll functionalities, including reconciliations, check runs, and off-cycle payments
• Collaborated with HR and accounting department on budgeting, headcount, new hires/retirement/termination reports and other employee record changes, responding to queries regarding payroll, and timely resolving.
• Analyzed attendance, time in/out, overtime, uninformed and informed leaves data of 200 employees for accurately calculating wages, benefits, bonuses, garnishments, compensation, taxes, and other deductions
• Generated 1099 invoices and processed all final payments in compliance with Federal/State regulations and FLSA and APA policy
• Uploaded invoices Concur, validated, and coded to generate accurate checks and processed electronic transfers and payments

Hoffman Estates, IL, US

• Vistex Inc., Barrington, Illinois 01/2015 to 07/2015-RelocatedAccounts Payable Manager
• Organized and managed the day-to-day operations and activities of a centralized accounts payable department by developing and implementing AP policies, procedures, best practices, process improvements, and provided.
• Oversight for all payment functions to include check processing, virtual payment cards, purchasing cards, ACHs, Wires, Positive Pay and Reverse Positive Pay.
• Ensured compliance with federal and state regulations governing payment to vendors including companies or consultants.
• Responsible for the month-end and year-end global AP close process; posted accrual entries as needed and provided monthly/quarterly reporting to ensure accurate accounting. Responsible for the monthly reconciliation of.
• Designed, implemented, and administered the company’s travel, credit card and expense programs and ensure that the company is in compliance with all global related laws and regulations.

• Supervise, streamline, and oversee the daily activity within the A/P department.
• Assist with timely performance evaluation of each member of the A/P team.
• Responsible for maintaining and reconciling all prepaid accounts, inter-company accounts, and the general disbursing account bank statement.
• Review and maintain A/P aging, to ensure that all vendor invoices are paid in a timely manner.
• Responsible for maintaining and resolving all discrepancies associated with the GR/IR report.
• Prepare month-end journal entries for A/P accruals, adjustments, and manual input in to the general ledger.

Archway Cookies, LLC, Battle Creek, MI Prior to 2008Accounts Payable CoordinatorPrepared and processed over 1200 invoices weekly utilizing 3-way match purchase orders. Prepared credit applications and sales tax exemption forms, processed expense reports and verified documentation in accord with company policy. Reconciled the general disbursing account bank.

Associate'S Degree, Accounting And Finance

Education record