Stephanie Billings Email & Phone Number

Kalamazoo, Mi, Us

Battle Creek, Mi, Us

Galveston, Texas, Us

• Lead a team of highly skilled AP associates, ensuring timely tasks completion and month-end accounts payable closing in accordance with monthly AP checklists • Maintain a high AP turnover ratio by implementing effective procedures and a digital filing system to manage invoice work-flow, track balances and create expense reports • Manage vendor relationships to ensure effective service delivery and accurate set-up of new and existing records• Work closely with the accounting team for internal/external AP audit support documentation, providing details to the external and internal auditors for quarterly reviews• Handle all transactions and examine checks to verify authority signatures, amounts, and dates, ensuring proper posting of all remittances through three-way daily/weekly/monthly bank reconciliations• Update weekly/monthly journal entries and timely review the vendors' statements for accurate invoicing• Process W-9 forms and generate 1099 reports for all final payments in compliance with Federal/State regulations• Provide relevant information about the billing preferences and relevant documents to the vendors to speed up the payment process• Oversee daily bank/remote deposits and process daily credit card sales transactions and Comdata - virtual card credit payments to vendors • Actively contribute to the user acceptance testing of SAP program version updates and changes and implementation of Coupa- procurement software to help expedite buying

Waukesha, Wi, Us

• Liaised between company branches, corporate departments, and vendors to coordinate month-end A/P closing activities • Designed and implemented an effective filing and documentation system to prepare domestic and foreign electronic funds transfers red• Maintained 1099 reporting and reconciled payroll entries with the GL and prepaid and inter-company accounts, processed refund and returned checks, and issued stop payments and/ void checks

Tampa, Fl, Us

Managed AP and Payroll functionalities, including reconciliations, check runs, and off-cycle payments • Collaborated with HR and accounting department on budgeting, headcount, new hires/retirement/termination reports and other employee record changes, responding to queries regarding payroll, and timely resolving discrepancies • Analyzed attendance, time in/out, overtime, uninformed and informed leaves data of 200 employees for accurately calculating wages, benefits, bonuses, garnishments, compensation, taxes, and other deductions • Generated 1099 invoices and processed all final payments in compliance with Federal/State regulations and FLSA and APA policy• Uploaded invoices Concur, validated, and coded to generate accurate checks and processed electronic transfers and payments

Hoffman Estates, Il, Us

Vistex Inc., Barrington, Illinois 01/2015 to 07/2015-RelocatedAccounts Payable Manager• Organized and managed the day-to-day operations and activities of a centralized accounts payable department by developing and implementing AP policies, procedures, best practices, process improvements, and provided ongoing training to the AP team including the field accounting team.• Oversight for all payment functions to include check processing, virtual payment cards, purchasing cards, ACHs, Wires, Positive Pay and Reverse Positive Pay.• Ensured compliance with federal and state regulations governing payment to vendors including companies or consultants.• Responsible for the month-end and year-end global AP close process; posted accrual entries as needed and provided monthly/quarterly reporting to ensure accurate accounting. Responsible for the monthly reconciliation of assigned GL accounts.• Designed, implemented, and administered the company’s travel, credit card and expense programs and ensure that the company is in compliance with all global related laws and regulations.• Provided excellent customer service to internal and external customers.

• Supervise, streamline, and oversee the daily activity within the A/P department. • Assist with timely performance evaluation of each member of the A/P team.• Responsible for maintaining and reconciling all prepaid accounts, inter-company accounts, and the general disbursing account bank statement. • Review and maintain A/P aging, to ensure that all vendor invoices are paid in a timely manner. • Responsible for maintaining and resolving all discrepancies associated with the GR/IR report.• Prepare month-end journal entries for A/P accruals, adjustments, and manual input in to the general ledger.• Accurately completes A/P account and sub-leger reconciliations in a timely manner.• Maintain and reconcile corporate credit card statements ensuring policies and procedures are being followed and that monthly activities are posted to individual departments timely.• Responsible for updating and maintaining detail records for vendor commission, leases, contracts, and ensure proper Sales and Uses Tax Compliance.• Update and maintain vendor accounts, ensuring W-9 IRS and 1099 forms are kept current, along with managing year-end functions. • Responsible for preparing financial reports and complete special projects.• Preparing and calculating commissions for approval by management.• Review supporting documentation for vendor submitted check requests to ensure accurate G/L coding.• Responsible for researching and resolving stale dated checks, processing void checks, and maintaining void check log.• Responsible for preparing and reconciling domestic and foreign wire transfer of funds.• Identifies, tests, and coordinates implementation of processes and systems to improve internal controls and segregation of duties.• Establishes, maintains, and adheres to SOX controls, process and documentation.• Payroll Manager backup.

Archway Cookies, LLC, Battle Creek, MI Prior to 2008Accounts Payable CoordinatorPrepared and processed over 1200 invoices weekly utilizing 3-way match purchase orders. Prepared credit applications and sales tax exemption forms, processed expense reports and verified documentation in accord with company policy. Reconciled the general disbursing account bank statement, reviewed and reconciled positive pay reports interacting with US and international banks as well as shared service centers.

Associate'S Degree, Accounting And Finance

Education record