Stephanie Bourne Email and Phone Number

Diary management.Cost effectively organising travel and accommodation within UK, Europe and worldwideArranging meetings, liaising with senior executives and their PA's internally and externally, including venue bookingsArranging conferences including managing invitations, selecting and booking venues and conference material preparationOrganising corporate events including golf days and theatre eveningsCo-ordinating the timely compilation of papers/agendas for meetingsProduction of reports, letters, commercial contracts using Microsoft Word.Minute taking and preparation of Minutes for circulation to the senior team.Managing expenses for DirectorsUse of Microsoft Powerpoint to create presentations for internal and external useUse of JDE Finance system to raise Purchase Orders and receipt invoicesGeneral administrative duties including full use of all Microsoft Office packages

Diary management for Operations Director and 5 Account DirectorsCost effectively organising travel and accommodation within UK, Europe and worldwideArranging meetings, liaising with senior executives and their PA's internally and externally, including venue bookingsArranging conferences including managing invitations, selecting and booking venues and conference material preparationOrganising corporate events including golf days and theatre eveningsCo-ordinating the timely compilation of papers/agendas for meetingsProduction of reports, letters, commercial contracts using Microsoft Word.Minute taking and preparation of Minutes for circulation to the senior team.Managing expenses for DirectorsUse of Microsoft Powerpoint to create presentations for internal and external useUse of JDE Finance system to raise Purchase Orders and receipt invoicesFacilities management for the Coleshill office including management of external providers for cleaning, security and property maintenanceGeneral administrative duties including full use of all Microsoft Office packages

Controlling a very busy switchboard, dealing with customer & supplier enquiriesMeeting and greeting all site visitorsDistributing all incoming & outgoing postPublishing weekly staff movementsStationery ordersOrganising meeting room diariesMaking staff travel & hotel arrangementsUpdating business access systemMail merging documents and lettersUpdating company intranetRaising purchase ordersGeneral administrative dutiesIn 2008 I was seconded to the Group Procurement Function for 6 months to widen my experience. My responsibilities included;Vetting new suppliers (e.g. checking insurance cover, company registrations details etc)Setting up new suppliers on JDE (TDG accounting system)Liaising with a specialist external fuel consultancy including monitoring and publishing weekly fuel pricesManagement of senior team diaries including contacting and arranging supplier meetingsTaking and producing minutes for external and key supplier meetingsSupplier liaisonRegular communication with TDG operating sites regarding preferred suppliersGeneral administrative duties

Various promotional positions at exhibitions on an ad hoc basis.

Dealing with customers as a Travel Sales Advisor handling initial enquiries through to making booking arrangements