Stephanie Comppen Email & Phone Number

San Francisco, CA

New York, New York, US

• Manage full cycle accounts receivable for three subsidiaries, including UK and Canadian customers.
• Handle customer disputes by disputing invalid deductions and following up as necessary.
• Analyze and match customer trade deductions to their promotions in Web Integrated. Work with sales to verify and approve any missed promotions not loaded into the system.
• Run weekly AR aging reports and manage customer collections, keeping AR aging above 95% between current and 30 days.
• Own AR month end tasks, including balance sheet reconciliations, commissions calculations, accruals, and journal entries.
• Work cross functionally with operations to ensure that all sales orders are fulfilled and invoices are processed.

Cambridge, MA, US

• Record journal entries and reconcile cash daily; check and resolve any discrepancies.
• Enter and code all vendor invoices in bill.com and obtain any necessary approvals; review and enter employee expense reports; evaluate vendor statements and ensure all invoices are in the system; set up vendors in.
• Create and send out customer invoices, ensuring pricing is accurate; receive and deposit customer payments & verify all customer deductions and billbacks; communicate with customers on past due balances; set up.
• Assist in the month end process: reconcile cash, run profit and loss report, run balance sheet report; analyze A/P and A/R aging reports and communicate findings to supervisor.

• Assisted VP/Controller with all month end accounting procedures: ran sales reports, reconciled all bank and credit card accounts in MotorBase (industry-specific software), updated data in Excel.
• Supported HR in weekly prevailing wage payroll reports and ensured all employees’ licenses were up to date as well as made new hire packets, verified employees, and assisted with onboarding if needed.
• Assisted Bookkeeping by entering and reconciling all data and writing checks/updating books as needed.
• Managed entire Accounts Payable process by printing all invoices, attaching packing slips, and submitting invoices.
• Kept track of and updated information for all company owned employee vehicles (accident reports and registration).
• Owned the new vendor setup process; collected and submitted all necessary licensure and insurance documentation

• Managed cash flow by picking up, counting, and depositing all cash to multiple banks for all eight Bar Harbor resorts.
• Reconciled cash-over short reports for food & beverage and rooms divisions.
• Distributed banks to all managers and conducted audits.
• Handled and managed over $10,000 cash daily.
• Completed all chargebacks received in a timely manner.
• Assisted with direct billing and housing deductions.

Bethesda, MD, US

• Provided administrative support for six regional sales managers representing Pennsylvania and New Jersey hotels.
• Assisted with customers’ needs and answered incoming phone calls in a personal and professional manor.
• Created and edited legal documents such as contracts, letters of intent, addenda, and meeting proposals.
• Entrusted to scan, fax, print, and email various documents containing proprietary client information.
• Defined parameters for complex reporting and analyzed large data in excel documents, streamlining the information for senior leadership review on a weekly basis, directly contributing to the entire office’s sales.
• Helped train new hires and assisted other administrative assistants and managers as needed.

Providence, Rhode Island, US

• Researched and prospected Chorus, Band, Dance, Martial Arts, Fencing, and Robotics leads for the department.
• Lead and assisted with game day operations, group management, and set up to ensure client satisfaction.
• Worked with groups to coordinate transportation and efficiently lead groups to and from the Dunkin’ Donuts Center.
• Organized and set up performance areas and music equipment; delivered hats for each group that attended each game.

Master Of Business Administration - Mba, Business Administration And Management, General

Bachelor Of Science (B.S.), Sports/Entertainment/Event Mangement