- Greeting customers via telephone and reception- Direct enquiries to the appropriate department- Updating Personal locator (staff in/out)- Photocopying and scanning as required- Filing as required- Banking – deposits to the bank and mail to the Post Office- Look after the enquiries inbox and remit inbox and forward emails where necessary- Process cheques and payments from over the counter - Prepare outgoing mail- Keeping reception tidy- Maintaining and ordering stationary and kitchen stock- Maintaining the key register- Typing of letters and various correspondence- Designing sales/leasing brochures- Ordering brochure prints and managing reviews of artwork, rotation in reception- Maintain property listings on Internet- Update website with articles and properties- Update internal software with new and leased/sold properties- Maintain contact databases- Organise advertisements on a weekly basis- Organise professional photography of properties when required- Organise and keep track of all jobs for signs- Take meeting minutes- Chair marketing meeting and take minutes- Maintain filing database and make sure files in cabinets are up to date- Assisting all staff with ad hoc jobs- Maintaining relationships with clients

- Manage a team of developers and designers- Daily organisation of developers and designers diaries and projects- Main contact for clients including daily phone calls, meetings and emails- Centralised contact and organiser of projects between designers, developers, management and other staff- Day to day scheduling for designers and developers- Management of website and mobile application development from start to finish- Reviewing each stage of the project before going to client for quality and accuracy- Recruitment of new staff- Training and managing administration staff- Organising and chairing group meetings- Innovation - work on projects within a small team at out 'ThinkDo' office

- General administration duties- Answering phones- Greeting clients- Proof reading documents- Travel and accommodation organisation- Personal Assistant to Director- Scheduling appointments for Management and Sales team- Seek prospective clients- Assist the Account Manager with client queries- Organising events

- General administration, including drafting correspondence, memorandum, photocopying, filing and client send outs- Audit Principal diary management- Liaise with the Audit management team and support staff to ensure all relevant attendees are available for appointments, meetings, functions, events, key sign off dates etc, acting as direct liaison for functions as required- Presentation preparation- Answer and screen calls, as well as direct calls to the appropriate contact in audit principals absence- Travel and accommodation arrangements- Organisation of teleconferences, web meetings, internal/external meetings and conferences as required- Reception/switchboard relief coverage on a weekly rostered basis- Assistance with the preparation of tenders- Invoicing/billing on a monthly basis for audit team- Maintain client database in APS- Filing and general organisation of soft copy and hard copy documents- Draft meeting agendas, type meeting minutes- Administration Assistant to team of 20 auditors plus two Principals- Make or assist with client/staff appointments in consultation with management and audit staff- Prepare correspondence and quality reporting deliverables using Microsoft Word, Excel and PowerPoint - Input information, data processing and word processing- General typing and data processing including formatting and formulas in Microsoft Word and Excel- Maintain client database in Accountants Office (AO)- Check/monitor staff work with direction from management- Assist with client queries including taking phone calls, emails and following up with appropriate staff liaise with external bodies- Preparation of client files for the audit team- Mail preparation and sorting- Assist team management as requested with collating team financial statistics