Stephanie G. Email & Phone Number

Washington, Dc, Us

Beltsville, Maryland, United States

• Provide executive-level administrative support to the President/CEO, encompassing calendar management (Outlook), travel arrangements and expense reimbursement (Concur), creation and editing of presentations (PowerPoint), and coordination of special events and projects on behalf of the CEO’s office.• Coordinate executive-level meetings and manage travel arrangements and expense reimbursements for the executive team.• Reconcile purchase orders (NetSuite) as needed.• Collaborated closely with the Vice President of Human Resources to streamline HR operations. o Manage transactional tasks associated with new hires, departures, and position changes. Updated organizational charts on a weekly basis. o Support the development and implementation of employee relations initiatives aimed at enhancing engagement and morale.• Arrange interviews for senior-level candidates with executives and Board members; facilitate travel arrangements and manage expense reimbursements for non-local candidates.• Oversee the scheduling and communication of the Board of Directors’ quarterly meetings, committees, and ad-hoc sessions.

Gaithersburg, Maryland, United States

• Provided administrative support to the COO, Founder/CTO, CMO, and other senior executives as requested.• Managed expense tracking and prepared reimbursement reports (Concur) for executives, as well as booking travel when necessary.• Aided various members of the leadership team with special projects as requested.• Monitored and procured office supplies, equipment, and electronics as needed, and coordinated the purchase and installation of furniture.• Collaborated with vendors to procure and manage kitchen supplies and equipment.• Worked alongside the property manager to oversee maintenance and repairs for machinery, equipment, electrical, and mechanical systems.• Engaged with the facility property owner and maintained vendor contracts for preventative maintenance and annual services.

Gaithersburg, Maryland, United States

• Provided administrative support to the CEO, CFO, and CMO. • Coordinated confidential, high-level interviews for CEO, external recruiter, and Board of Directors. • Collaborated with IT to facilitate new hire onboarding. • Managed communication with the Board of Directors to schedule quarterly Board and committee meetings. • Worked with building owner, property manager, and external vendors to address facilities issues. • Aided in the transition process for the new CEO.

Gaithersburg, Maryland, United States

• Managed calendars for the VP HR Global Ops & IT and VP HR Oncology R&D/NAM Country Lead. • Organized travel arrangements and expense reporting for the above VPs and their respective leadership teams. • Established and managed global distribution lists, Workplace groups, and Box folders. • Supported US and UK Talent Acquisition Partners by scheduling candidate phone screens and onsite interviews.

Gaithersburg, Maryland, United States

• Supported multiple late-stage Oncology/ImmunoOncology (GI/HNSCC) GPTs by managing budget reports, keeping team SharePoint sites, creating and updating email distribution lists, facilitating team communications, and handling additional tasks as required. Also responsible for creating and editing the monthly clinical newsletter.• Provided administrative assistance to various leaders including SVPs, GPMs, TA heads, Senior Directors, Vice Presidents, and others. Tasks included scheduling meetings, coordinating conference registrations, arranging domestic and international travel, and reconciling expense reports.• Supported the Oncology Patient Safety team in both internal and external recruiting efforts by coordinating phone pre-screens and onsite interviews.• Aided my line manager with administrative tasks such as scheduling admin phone screens, taking part in onsite interviews, organizing new hire orientation activities, and conducting new hire training.• Updated and revised the administrative services manual to reflect current practices and procedures.

Washington, District Of Columbia

• Oversaw calendar management for SVP/CFO, SVP Patient Care Services/CNO, and AVP Community Health Network and Government Relations. • Supported and served as backup for the President’s Chief of Staff, including creating and maintaining the annual meeting and events calendar. • Compiled and distributed materials for Board Finance Committee meetings.• Managed travel arrangements and processed expense reimbursements for senior management. • Managed inquiries from internal staff and the community on behalf of senior management. • Developed PowerPoint presentations and prepared meeting agendas for monthly managers' conferences. • Coordinated bi-monthly off-site senior management retreats.

Washington, Dc

• Oversaw calendar management for SVP/CFO, SVP Patient Care Services/CNO, and AVP Community Health Network and Government Relations. • Supported and served as backup for the President’s Chief of Staff, including creating and maintaining the annual meeting and events calendar. • Compiled and distributed materials for Board Finance Committee meetings.• Managed travel arrangements and processed expense reimbursements for senior management. • Managed inquiries from internal staff and the community on behalf of senior management. • Developed PowerPoint presentations and prepared meeting agendas for monthly managers' conferences. • Coordinated bi-monthly off-site senior management retreats.

Washington, Dc

Executive Support: • Facilitated the President and Chief Operating Officer/Vice President's daily schedules and meeting arrangements to ensure efficiency. • Coordinated the President's intricate and frequently changing travel plans, including pre-trip coordination. • Managed reconciliation and processing of the President's expense reports. • Scheduled Board of Directors' meetings and coordinated Board member travel arrangements, as well as prepared meeting materials and agendas.Office Management: • Provided front-desk coverage, welcoming visitors and handling phone inquiries. • Managed incoming and outgoing mail distribution. • Oversaw procurement and maintenance of office supplies and equipment and coordinated the production and purchasing of office stationery. • Administered security key issuance for staff and subtenants.Human Resources Support: • Posted job openings on online job boards and screened applicant resumes. • Organized both phone and onsite interviews. • Collaborated with IT to develop an efficient onboarding process for new hires.

Master Of Business Administration - Mba

Bba

Education record

Education record