• Provide a high level of confidentiality with emails, correspondence and other important documents• Demonstrate abilities in proactive planning, coordination and organization on a daily basis• Negotiate proposals and budgets in order to maintain relationships with vendors• Implemented firm relocation, including identification of new space, purging, IT/Phone setups and movers• Maintain excellent relationships with clients and colleagues by answering questions and resolving matters• Coordinate meetings, conference calls, reservations and appointments while demonstrating organizational skills with calendar management with the use of Outlook• Arrange international and domestic travel for business and personal use as necessary• Establish strong work ethic and attention to detail all while facilitating multiple activities simultaneously with ease and assurance• Compile, organize, process and submit monthly expense reports; working with accounting for review• Track office petty cash on a monthly basis via spreadsheets and submit to accounting for recordkeeping• Manage American Express billing and allocate charges accordingly for appropriate client billing• Review contracts and invoices as well as process for payment in a timely manner• Schedule technical support and office maintenance on machinery as needed• Collaborate with co-workers on special projects which include creating and updating PowerPoint presentations to be utilized at various onsite and offsite meetings• Assist with personal banking transactions, charitable donations, reservations, travel and appointments

• Facilitated staffing requirements, orchestrated onboarding of new hires, and processed terminations• Executed space planning and build-outs to accommodate expansion• Ordered office supplies utilizing internet research to locate and negotiate with vendors• Planned and oversaw corporate events which included invitations, venues, menus, and entertainment• Created trustworthy rapport with supervisors, colleagues, clients and vendors • Anticipated firm’s needs by being proactive about implementing corporate policies and procedures

• Prepared for constant changes in a fast-paced environment maintaining the highest level of confidentiality• Proofread, edited and composed correspondence, reports, and emails for internal and external use• Performed as gatekeeper by screening calls, visitors and emails prioritizing based on urgency • Retrieved and inputted newly acquired information into corporate database • Acted as liaison with other assistants to ensure workflow was evenly distributed for accuracy/completion• Interfaced with senior executives, building maintenance, IT, and Communications to ensure a cohesive work environment