Stephanie Mcmanus Email & Phone Number

North Sydney, New South Wales, Australia

Rozelle, New South Wales, Australia

I am currently managing the transfer of Crown Land coastal infrastructure assets to Transport for NSW. This project involves reviewing all Crown Land documents taking into account any native title claims, creating a lease summary for each site noting any missed/overdue rent reviews and expired leases in order to hand over to the external managing agents. I will then be the contact for Crown Lands and the managing agents for any high level issues that need to be resolved.

Sydney, Australia

The goals of this position are to provide a seamless transaction from initial heads of terms to settlement, achieve customer satisfaction, ensure closing policies and procedures are being performed by the closing teams and ensure that transactions in the pipelines are managed expeditiously. Job details and responsibilities include;• Monitor daily closing reports and ensure company policies and procedures are being followed.• Handle closing escalations.• Troubleshoot and resolve any issues that may arise in the day to day with regards to the transactions closing.• Assisting the Senior Vice President, Closing as needed.• Create and document closing procedures/process/checklists.• Negotiate Deed of Assignment of Rentals, Concurrent Leases, Financier’s Side Deed and Novation Deeds with Assignors, Solicitors and Mortgagees.• Authorising release of funds for settlements.• Ensuring leases are correctly set up in our system for account management.• Negotiating lease renewals with Tenants.• Reconciling accounts and answering Tenant queries.

Rozelle

As Leasing Manager I am responsible for managing the delivery of quality property management services to a portfolio of leased property assets having regard to the obligations of community standards, government policy and environmental responsibility. Job details and responsibilities include;• Negotiate, oversee and approve property rental and lease & licence terms and conditions in accordance with approved policy and procedures.• Ensure effective performance in the economic, efficient and sensitive control of properties and tenants by leading and managing service providers and contractors.• Maintain legislative and policy compliance and customer focus by complying with statutory obligations regarding the duty of care to staff, customers and the general public.• Undertake site assessments and rent reviews.• Manage the customer interface with tenancies to ensure appropriate consideration of customer requirements and effective management of issues and complaints.• Maximise the commercial revenue available from leased assets by regularly reviewing property market data and ensure that all rents are levied and collected and appropriate procedures are in place for arrears management.• Prepare briefs and make recommendations in response to incidents including Ministerial correspondence.• Liaise with operational staff, Councils, and Government agencies to ensure positive relations on matters of mutual concern.

Sydney, New South Wales, Australia

I took on a six month contract role leading an audit team of six auditors on the DEXUS commercial / industrial / retail property portfolio valued at approximately $10 billion Australia wide. My primary role was to assess and manage all escalated critical issues to deliver sound commercial outcomes for the clients whilst strengthening relationships with all stakeholders. This six month audit uncovered in excess of $1,000,000 of lost income due to missed rent reviews and incorrect charging methods.

Job details and responsibilities include;• Issue instructions to external solicitors for preparation of Lease documentation including new Leases, surrenders, assignments, and variations.• Ensure any agreed amendments comply with current company policy and relevant retail legislation and all necessary approvals are received and documented accordingly.• Liaise with external solicitors with regard to Lease preparation, required amendments, and finalisation of documentation.• Negotiate lease amendments.• Manage and monitor accordingly the movement of all Lease documentation through the relevant tracking system.• Issue the stamped and registered Lease document to relevant parties ensuring a copy of the document is scanned to our document management system for ease of retrieval.• Maintain accurate monthly reporting to the business with regard to the status of all current working deals.• Keep abreast of current Retail Lease legislation in relevant jurisdictions to the extent that compliance to the legislation is maintained in relation to the documentation and issuing of negotiations, Lessee and Lessor disclosure, and representations made by both parties, and interpretation of the legislation in relation to special conditions and requested amendments.• Review and approve invoices and monitor legal costs in line with budget.• Provide guidance and support to Centre Management teams and leasing executive with regard to all aspects of the Lease.• Participate in due diligence and other special projects as required.• Negotiate national leases with major retailers across Australia.

The role of a Project Lease Administrator is to efficiently negotiate all lease documentation to ensure the centres timely opening.Job details and responsibilities include:• Pre-lease negotiations including commercial terms in line with set budgets.• Preparation of pre-Lease negotiation correspondence (including negotiation letters and disclosure statements etc).• Issue instructions to external solicitors for preparation of Lease documentation including new Leases, surrenders, assignments, and variations.• Ensure any agreed amendments comply with current company policy and relevant retail legislation and all necessary approvals are received and documented accordingly.• Liaise with external solicitors with regard to Lease preparation, required amendments, and finalisation of documentation.• Address lease amendments.• Manage and monitor accordingly the movement of all Lease documentation through the relevant tracking system.• Issue the stamped and registered Lease document to relevant parties ensuring a copy of the document is scanned to our document management system for ease of retrieval.• Maintain accurate monthly reporting to the business with regard to the status of all current working deals.• Keep abreast of current Retail Lease legislation in relevant jurisdictions to the extent that compliance to the legislation is maintained in relation to the documentation and issuing of negotiations, Lessee and Lessor disclosure, and representations made by both parties, and interpretation of the legislation in relation to special conditions and requested amendments.• Set annual lease administration budgets• Review and approve invoices and monitor legal costs in line with budget.• Provide guidance and support to Centre Management teams with regard to all aspects of the Lease.• Participate in due diligence and other special projects as required.• ATM leasing and drafting of appropriate licence documentation• Commercial leasing• Bulky Goods leasing

Sydney, New South Wales, Australia

The role of a Property Manager is to efficiently manage the client’s property, keeping with in budgets and maximising owners return.I was managing 46,000m2 of commercial space and 4 staff membersJob details and responsibilities include:• Ensure all Tenant arrears are actioned in accordance with client instructions and accurately documented on all client monthly reports.• Ensure property master files are up to date at all times.• Prepare monthly reports for clients including arrears, rent reviews, lease expiries and client KPI’s as per the management agreement.• Submit annual budgets for client approval.• Ensure all tenants / contractors have appropriate insurance and bank guarantee’s in place• Prepare outgoings reconciliation reports annually.• Action all lease renewals, rent reviews and options in strict compliance with the lease provisions and client approved budget.• Review annually the risk management plan and action for my building.• Ensure any amendments to tenant charges are actioned on time and tax invoices distributed in a timely fashion.• Achieve financial targets by year end.• Issue funds requests to clients on a monthly basis.• Ensure Interim and monthly reports are correct and issued to clients prior to due date.• Ensure lease validation is at 100% where possible.• Ensure all lease administration process’s are put in place and followed.• Respond to all tenant requests in a timely manner.• Oversee all fitout / maintenance works through out the building and insure that all contractors have completed the appropriate paperwork prior to beginning work in accordance with company policies.

Sydney, New South Wales, Australia

The role of a Lease Administrator is to efficiently coordinate the smooth transition of lease documentation and inter-departmental communications of retail and commercial lease information, whilst maintaining effective communications with all current and prospective Lessee’s and ensuring that all legal obligations in respect to the Lease Documentation is formalised, to ensure that the risk of a loss in income and or future legal action against the Lessor is negated.At present my portfolio consists of all Lease Administration processes for Darling Park Tower 1 to 3 and Cockle Bay Wharf which consists of 3.5 hectares of commercial and retail property, which is now the largest commercial office space in Sydney.Job details and responsibilities include:• Approving all Lease proposals and special conditions;• Approving the commercial and legal terms and conditions in counter offers before they are sent out to the Lessee;• Checking all Lease instructions and issuing to external solicitors;• Respond and approve any queries the Lessee has with regards to any clause in the Lease;• Check all executed Leases for unauthorised amendments and addressing any issues;• Liaise with all external solicitors and Lessee’s where necessary;• Ensure all documentation is processed as per company procedure;• Transfers and assignment of Lease documentation and approval on a one to one basis;• Maintain accurate Lease tracking reporting;• Liaise with solicitors to ensure timely processing of security deposits and Lease/ Assignment documentation;• Send out renewals and keep schedule up to date on a national level;• Reach targets of < 2% debt per month on monthly billings of over $8,000,000• Ensure all Rent Reviews are processed on time and within the lease requirements• Direct reporting to asset owners on a monthly basis• Capital Expenditure• Termination of tenants due to breaching of lease

Sydney, New South Wales, Australia

The summary and key objectives of the Lease Administrator role at Westfield are similar to those of my position above at Jones Lang LaSalle.My portfolio consisted of 9 Westfield Centres throughout Australia, which required me to have knowledge of the Retail Leases Act in all states and Territories.Job details and responsibilities included:• Approving all Lease proposals and special conditions;• Approving the commercial and legal terms and conditions in counter offers before they are sent out to the Lessee;• Checking all Lease instructions and issuing to external solicitors;• Respond and approve any queries the Lessee has with regards to any clause in the Lease;• Check all executed Leases for unauthorised amendments and addressing any issues;• Check the Leases against our accounting system to ensure all details on the lease and charges are reflected and correct• Liaise with all external solicitors and Lessee’s where necessary;• Ensure all documentation is processed as per company procedure;• Transfers and assignment of Lease documentation and approval on a one to one basis;• Maintain accurate Lease tracking reporting;• Liaise with solicitors and Centre Management teams to ensure timely processing of security deposits and Lease/ Assignment documentation;• Send out renewals and keep schedule up to date on a national level;• Train new Lease Administrators in their role;• Reach weekly targets set for the return of lease/assignment documents;