Stephanie Swint Email and Phone Number

Q Clearance

Responsible for effective management and operation of the Materials Science and Technology Division office and for performing a wide variety of administrative functions including:Manage schedules for the Division Director using Outlook Calendar and other administrative systems.Track, coordinate, and follow actions/responses for the Division Director to assure timely completion.Coordinate travel of the Division Director for domestic and foreign trips, including arrangements for transportation, lodging, and itineraries.Maintain office atmosphere in a professional and congenial manner and receive and assist visitors. Establish and maintain effective working relationships with internal and external contacts (including DOE, other government agencies, DOE contractors, universities, sponsors, vendors, suppliers, etc.)Make administrative decisions and judgments within realm of responsibility and authority, using tact and discretionInteract with service and support organizations to facilitate division activitiesPrepare routine, standard material using standard formats and process forms (electronic and hard copy) by using appropriate electronic resources and softwareAct as control point for incoming and outgoing divisional correspondence; proofread all outgoing correspondence (including format, grammar, punctuation, spelling, etc.) and ensure proper routing of approvalsParticipate in planning conferences, workshops, and information meetingsPrepare PowerPoint presentations for use by Division DirectorAssist in preparation of highlights and communications with DOE sponsorsEstablish office flow procedures and coordination of common policies among staff at multiple sites. Assist with coordination of administrative support staff across division. This may include participation in screening, interviewing, and selecting administrative support staff.

Provide advanced support for to the Director of Consortium for Advanced Simulation of Light Water Reactors (CASL) and Division project leaders. Work on multiple tasks in a limited amount of time in a fast-paced environment. Set priorities appropriately to accomplish multiple tasks to meet deadlines, provide back-up support to Directorate-level Administrative Support, responsible for a wide range of traditional administrative tasks including, but not limited to maintaining Director’s calendar in Outlook, preparation of documents, organization of high-level meetings and workshops (internally/externally), recording and distributing meeting minutes, support for monthly reporting and accounting, coordinating travel, develop, support and guide junior administrative staff, provide professional demeanor and presence (internal and external) to promote a business-like environment, maintain consistent work schedule during core hours to meet needs of staff, develop presentations and summaries from written or verbal information, create, implement, and maintain filing systems and databases as required, maintain DOE directives/standards and training requirements, execute coordinate and facilitate approximately 10 on and off-site meetings and conferences.

Provide support for Environmental Sciences Division Director/ Climate Change Science Program Director/ Chief Scientist. Manage multiple administrative tasks, which include making domestic and international travel arrangements, creating quarterly reports to DOE Sponsors, distributing HTML coded emails using MailChimp to project leads and DOE Sponsors, updating and maintaining group website. Travel Coordinator and lodging expert for the NGEE Arctic project. Coordinate, manage travel logistics and assume the role of onsite host for yearly All-Hands meeting. Provide exceptional support for the NGEE Arctic project and serve as support interface for all people on the project. Assist with special projects including locating field supplies, packaging and shipping for a project located in remote Alaska. Operate and maintain master calendar of appointments, seminars and meetings via Microsoft Outlook. Leadership role in managing CCSI webpage, blogs, and social media. Facilitating Social Media to reach out to DOE Sponsors, such as Twitter, Facebook, and blogging. Help with graphics needed for NGEE Arctic; Environmental Sciences Division, and Climate Change Science Institute. Subject matter expert in PAS, SAP, PALS, Marketplace, eProp, UCAMS, AOP, FWP to ensure daily activity runs smoothly. Onboard and train students and new employees. Facilitate domestic events/ workshops for sponsors, division, climate institute and other guests. Work closely with project manager and project leaders to evaluate the service requirements. Monitor subcontract expiration dates and funding levels. Track and directly report project status updates to project manager. Provide updates to project managers and leads to ensure project remains on schedule and within budget. Make ReSolution entries when needed. Work closely and provide support to Division Administrative Assistant.

Recruited to provide administrative support for the Director of Operations, and 30+ employees. Maintained confidentially with sensitive patient information and personnel matters. Served as key staff member in Humana correspondence and reports, proofreading typed reports, and disseminating information to appropriate recipients. Maintain master calendar of appointments, conferences, seminars, and meetings via Microsoft Outlook. Assist with interviewing processes and initial new hire set-up and training. Make conference travel arrangements. Act as the main point of contact by welcoming and assisting visitors, answering phone calls, and responding to email, interoffice and external mail in a professional and helpful matter. Gathers and distributes information summaries and weekly Excel reports. Attend trade shows and marketing events for charity. Collaborate on health education graphics. Design and implement skills for illustrating graphics.