Coordinate with multiple departments to manage and organize meetings, conferences, and teleconferences. Assist CEO/Owner within a variety of office tasks and secretarial duties, resolving routine inquiries, scheduling calendar items, making travel arrangements, performing data entry, establishing and maintaining records. Editing and proofreading documents to ensure accuracy. Serving as the primary point of contact for office, project sites, managers and directors on day-to-day operational and administrative issues. Attend and record meeting minutes. Preparation of vendor lien releases to accelerate the collection of funds. Maintain a vendor database and vendor insurances and all company requirements. Implement, maintain, process and update files which include insurance policies, certificates, and licenses. Coordinate and assist the accounts payable department with preparing checks, account statements, job cost reports, budgets and reviewing for accuracy, reconciling any report discrepancies.Welcomes guests and customers by greeting them, in person or on the telephone; answering and directing inquiries. Prepare conference room with all the supplies and beverages for all meetings. Purchase office supplies. Review and approve any overhead billings. Operate and manage company marketing, website, IT, internet, intranet, and social media. Work with and maintain software packages such as operating systems, networking components, and office applications. Assist and support for incoming team queries and issues related to computer systems, software, and hardware. Creation of PowerPoint presentations to be used by the executives. Set up new employees with hardware, network accesses, and configurations.

Communicate effectively with multiple departments to plan meetings and coordinate appointments. Assist CEO/Owner with multiple administrative and clerical duties such as weekly processing of accounts payable and receivables. Responsible for budget management, including but not limited to, development of annual operating budget and closely working with vendors to ensure expenses did not result in negative variances. Served as a Liaison between multiple state agencies and customers to ensure accurate records reporting, payment and superb customer service. Established strong relationships to gain support and effectively achieve results. Entrusted to manage the office in the supervisor’s absence. Provided timely, courteous and knowledgeable response to information requests; customer service complaints, and prepared official correspondence. Prepared accurate weekly data records to report to state agencies. While organizing and planning for the company’s functions and customer service appreciation events. Earned excellent marks on performance reviews, with citations for excellence in areas including work volume, accuracy, and quality ability to learn and master new concepts; positive work ethic; and commitment to providing unsurpassed service.

Assist the doctor and patients with all medical needs, order injections, pharmacy, type office notes, workman comp liaison, order medical supplies, operate inter office pharmacy, x-ray technician, handle disability forms, FMLA forms

Stress test technician, Assist the physician with all medical needs, schedule procedures and surgeries, pharmacy, triage patients, x-ray technician, phlebotomy, lab reports, order medical supplies, EKG, holter monitoring and reporting.