Stephanie A. May Email & Phone Number

Collegeville, Pennsylvania, United States

Douglassville, Pennsylvania

Pottstown, Pennsylvania

PT/TemporaryEfficiently handling all activities related to the front desk operations and office organization.

Pottstown, Pennsylvania

• Assuming a leadership-type role handling queries and requests for information efficiently, in the absence of the Architect as he substantially decreases his hours preparing for his retirement.

Pottstown, Pennsylvania

• Administered support for a Principal of the 45+-employee firm carrying out day-to-day administrative duties, some utilizing transcription, while also assisting and communicating with Project Managers inside and outside of the firm.• Assisted with business operations including call and email screening, contract/proposal preparation (review for completeness, accuracy, and format), specification (MasterSpec®) preparation, bidding, and construction administration. Completion of all project related documentation including memos, letters, meeting minutes/construction conferences as well as processing shop drawings - logging, distributing, and follow-up. Research/information gathering as well.• Followed NHA procedures as well as acclimated to new project management software introduced through clients and construction firms for the management of RFI’s, change orders, amendments, proposal requests, punch lists, and project logs.• Maintenance of the office file system - paper and electronic files.* Hired as a Secretary and advanced to Administrative Assistant by transitioning into assisting with tasks related to project management.

Mont Clare, Pennsylvania

• Clerical support to the President of the firm while also assisting Project Managers in the 40+ employee-engineering firm. • Accomplished office tasks including phone support, customer/client relations, drafting and final preparation of business correspondence consisting of proposals, letters, memos, construction conferences, and punch lists.• Specification assistance (preparation from mark-ups, typing, copying, binding, shipment).

Norristown, Pennsylvania

• Office support for the two Principals of the architectural firm as well as to the Architects and Project Managers.• Managed the front desk including phone coverage, filing, and client relations.• Prepared documents, letters, memos, and proposals.* Hired as the Receptionist and advanced to Secretary.