Stephanie Baca Email & Phone Number

United States

United States

Charlottesville, Virginia, United States

Charlottesville, Virginia Area

Charlottesville, Virginia Area

Houston, Texas

Oversight of the day-to-day project and program management coordination for the Regenerative Medicine programIdentification and execution on opportunities to enhance management of resources, to ensure timely completion of research projectsAdministration of program/project budgets and expenditure authorizationService as a liaison to and coordinates with internal departments and external agenciesPreparation of correspondence, reports, presentations and manuscriptsPrepares budgets and re-budgeting requests for review and approval from department leadership and facultyAssists in the preparation of progress reports and grant proposals to both private foundations and governmental agencies, as well as annual progress reports and applications for various committeesHandling of inquiries regarding grant/project compliance with university and governmental guidelinesAssistance with Human Resources activities including: recruiting and selection, onboarding and termination, training, professional development, mentoring, performance evaluations, and salary planningManagement of purchasing and annual inventory activities for multiple labs in multiple campus locations for>$2M in assetsDetermination of appropriate utilization of lab space, and regulatory inspection preparationnvestigator travel managementPreparation for and monitoring of federal and state compliance with state and federal budgets and expenditure guidelinesReconciliation of grants, endowments, and gift accountsManagement of internal and external clinical trial billing and paymentsPreparation of financial and non-scientific reports for agencies on sponsored projectsProviding administrative direction and guidance to research and administrative staff personnel within the departmentDevelopment of training and guidance to administrative team members in respect to administration processes, such as electronic filing, record management, financial ledgers, and encumbrance management

Directs daily activities for the Pediatric Surgery’s Children’s Regenerative Medicine program.Oversees the day-to-day project & program management coordination for laboratory staff.Administers program & project budgets & authorizes expenditures.Serves as a liaison to and coordinates with internal departments & external agencies.Prepares correspondence, reports, presentations & manuscripts.Prepares budget drafts for departmental leadership approval.Addresses inquiries regarding grant/project compliance.Maintains financial & human resource management systems.Annual inventory activities for multiple labs/locations of the UT Health Campus.Manages acquisition & retirement of IT hardware & software.Ensures adherence of personnel to safety procedures, attends basic safety training courses, & promotes a safe laboratory environment.Assists in determining appropriate utilization of space & maintaining clean, hazard-free environments.Prepares, monitors & ensures compliance with all state and federal budgets, including endowments, projects, & clinical trials guidelines for all expenditures.Conducts monthly audits & reconciles accounts. Oversees the purchasing process of lab supplies & equipment.Manages internal & external accounts payable/collectible for clinical trials, & the core facility.Creates & maintains a Core facility’s annual budget & reporting.Assists in the preparation of progress reports & grant proposals to both private foundations & governmental agencies, working closely with Sr. Grant & Contract Specialists & The Office of SPA.Interacts with representatives from state, federal, & private agencies.Provides administrative direction & guidance to research & administrative staff personnel within the department.Assists with HR activities regarding: recruiting/selection, hiring/termination, training, professional development, mentoring, performance evaluations, and salary planning.Schedules and maintains travel, coordinating related arrangements.

Provided key administrative support to senior faculty, assistant faculty and research staff. Liaised with students, vendors, centraladministration, and the general public. Acted as a primary information resource, providing referrals, direction, purchasing andfinancial information, and general assistance in support of faculty and staff research objectives.• Processed purchase orders, including timely and accurate data entry ensuring fastest turnaround possible for researcher andvendor queries.• Facilitated and audited travel arrangements, requests, and reimbursements.• Managed accounts payables, including vendor payments, expense vouchers, invoices, and expense reports.• Managed departmental meeting schedules to eliminate conflicts and ensure availability of necessary attendees.• Maintained vendor directories, orchestrated mailings, and fielded public inquiries.• Performed budget tracking for grants and contracts accounts, including monitoring of account balances, preparation of detailedexpenditures reports, and review and closing of open encumbrances.• Effectively interacted with management and colleagues at diverse levels.• Compiled, analyzed, and interpreted data from reports using required knowledge of departmental, project, and universitypolicies and procedures.• Processed budget journals, budget transfers and cost transfer requests as necessary, in accordance with institution and agencyguidelines.• Processed cash/check deposits received as necessary, including FMS journal entries.

Effectively interacted with management and colleagues at diverse levels.• Compiled, analyzed, and interpreted data from reports using required knowledge of departmental, project, and university policies and procedures.• Processed budget journals, budget transfers and cost transfer requests as necessary, in accordance with institution and agency guidelines.• Processed cash/check deposits received as necessary, including FMS journal entries.; Performed a variety of advanced and complex administrative tasks relating to accounts receivable, accounts payable, financial reporting, budget management, and financial analysis.• Collaborated with external entities facilitating payment of grants and contracts.• Conducted extensive internet research and database management.• Trained staff on grant reconciliation procedures.• Audited travel reimbursement requests.• Trained staff on vendor billing procedures.• Maintained extensive tracking system for vouchers, reimbursements, and requisitions.• Leveraged technology to enhance the speed and accuracy of administrative tasks.

Managed day‐to‐day operations of a branch of one of the 5 largest self‐storage companies in the United States.• Supervised customer service and maintenance staff• Trained newly hired employees in effective customer service techniques• Maintained detailed inventory databases• Facilitated all advertising campaigns• Managed accounts payable and audited vendor services

Associate Of Arts (A.A.), Business Administration And Management, General

Education record

Education record

Basic course of study.