Stephanie D. Batson Email & Phone Number

Atlanta, Georgia

Greater Atlanta Area

Ensure stability of account with vendors through the reconciliation of vendor statements. Utilize analytical skills to identify discrepancies in purchase orders and vendor invoices while developing practical solutions for on-time resolution. Leverage strong communication skills to liaise with suppliers via email and telephone to resolve outstanding invoices. Formulate, review and update the open order report to resolve aging orders. Prepare ACH payments, credit cards, regal pay, and checks. Key Accomplishments: - Coordinated with the executive sales team to resolve complex orders issues needed to close and bill the client.- Executed multi-way matching tools to process over 700 weekly invoices across the Chicago territory.- Implemented appropriate actions for the maintenance of files for all payments while adhering to security procedures.

Atlanta, Ga

Created and implemented advanced practices and procedures to streamline order management in a brand-new department. Oversaw and streamlined overall day-to-day activities of two purchasing coordinators. Issued rebates, reconciled GL accounts and journal entries. Analyzed and calculated balances to ensure the accuracy of month-end reporting. Identified and mitigated pricing and quantity discrepancies by getting acknowledgments from the vendors. Conducted analyses to assure shipment of merchandise to the client, correctness of all job’s codes and application of freight charges and discounts concurrently reviewed weekly customer-owned exception report. Achieved client satisfaction by processing orders from inception to completion.Key Accomplishments: - Administered billing of over $5M worth per month and supported the Director of Financial Reporting.- Maintained and updated vendor contact information in JDE by dealing with supply chain control.- Coordinated with suppliers and accounts payable staff to oversee daily open order reports and update the purchase order status in ERP system regularly.- Finalized open freight lines, ensuring sales orders were properly moved through the billing process and managed weekly reports in conjunction with freight team and suppliers.- Succeeded in program management while controlling 60 days past requested date report and open sales order report for program stock and drop ship sales orders.

Greater Atlanta Area

Headed the process of purchase requests by placing orders for various goods and services. Formulated and submitted accurate and complete reports to director of purchasing. Ensured and maintained compliance with contractual obligations and established rules. Cultivated robust and responsive relationships with existing and new vendors to attain corporate objectives. Reviewed and maintained an updated list of suppliers/contractors and accurate ETA dates for open orders. Collaborated with suppliers to prepare purchase orders; track orders and ensure timely receiving. Supported the management of corporate agreements and pricing and developing results-driven strategies to assist staff in receiving information online and quantity.Key Accomplishments: - Devised, deployed, and automated process that minimized order processing time by 75%.- Established effective communication with IT regularly to meet requirements.- Utilized accounting knowledge to reconcile invoice variances.- Liaised with clients to ensure order delivery adhered to set standards that ultimately improved client experience.- Delivered executive-level support to purchasing manager by maintaining vendor lists, product information, and purchase order records in a protected manner.

Greater Atlanta Area

Nominated by the executives to process over 400 invoices on a weekly basis for payment, including processing check request, credit card pre-payments, and journal entries. Formulated and presented weekly cash reports to higher management; submitted cash requests for weekly check run and cut checks. Carried out several actions, such as reconciling monthly credit card statements, updating the trial balance spreadsheet, and preparing vertex report. Prepared reports regarding stock received not vouched and submitted to appropriate staff. Supported collaborations between billing and sales departments. Generated plans and developed processes to resolve payment reconciliations and other AR accounting issues on time. Managed accounts receivable and cash application accountabilities, recorded all cash transactions to ensure adjustments and refunds were processed, resulting in accurately documented monthly write-offs.Key Accomplishments: - Reconciled monthly credit card statements, A/R, A/P, PeerNet, clearing accounts, and inventory.- Coordinated with suppliers to issues add allowance advertised in catalogs.- Cooperated with internal/external customers to identify and address specific concerns.- Assessed all divisions and submitted financial reports monthly to division president.- Utilized JDE and lockbox payment techniques to maintain records of ACH payments.

Greater Atlanta Area

• Expense reports utility bills, kept company running, worked closely with tax department, reconciled tax bills. Championed automation for tax bills. • Review invoices and check request to ensure proper coding and authorization. • Ensure timely entry of vendor invoices in a fast paced, 3-way matching environment. • Responsible for matching invoices to purchase orders and reports for processing of related payment. • Key all approved check requests into Oracle, including matching of invoice and supporting documentation.• Investigate discrepancies on purchase order items and respond to vendor calls concerning payment status. • Maintain monthly accrual schedule. • Audit monthly Credit Card statements and enter charges in Oracle.• Created and implemented a Policies and Procedures manual for the Check Request process

New York, New York

Administered all payable functions for Marc Jacobs International and Marc by Marc Collections. Ensured timely entry of all invoices utilizing JD Edwards. Audited and entered employee Expense reimbursements. Wrote manual checks for emergency payments and posted payments in JD Edwards. Maintained monthly rent payments and rent increases. Prepared 1099 forms for vendors. Ran payment groups for weekly check releases. Produced the Cash requirement report for the weekly foreign and domestic wire payments. - Reconciled vendor statements and identified discrepancies between statement and General Ledger. - Interacted with vendors, various departments and store managers throughout the country concerning discrepancies and payment information. - Assisted Financial Controller and Senior Accountants with month-end closing and accruals. - Posted Letter of Credit invoices and American Express payments to General Ledger.

New York, New York

Managed all expenses for both store divisions - Paragon Sporting and Paragon Athletics. Input expenses and distributed checks utilizing MAS90 and AS-400 based system. Coded all expenses. Reconciled purchase orders and packing slips to invoices. Prepared accruals schedule for month-end closing process. Prepared 1099 forms for independent vendors. - Monitored utility usage in Excel for quarterly meetings with CEO& President (storeowner). - Handled Accounts Receivable and Billing for Co-op Advertising with multiple vendors.- Supervised (1) Sales Audit Clerk and (1) Accounts Payable Clerk.

Bachelor Of Business Administration - Bba, Accounting

Accounting