Stephanie Espinal-Cabrera Email & Phone Number

Exeter, New Hampshire, United States

•Essential contact for designated account support through a thorough understanding of key customer needs/requirements to assist Account Executives and act as liaison between these clients and the Recruiters and back-office staff.•Handle both internal and external communications (phone, email or video chat contact) regarding designated accounts, their policies, procedures, and overall coordination of related efforts.•Work internally with all delivery teams to drive SLA’s, improve our delivery time/speed/quality, and overall organization of client specifics (policies, procedures, billing, reporting, and general information).•Handle the input of jobs into the Bullhorn system, submit candidates to clients when needed, as well as adding them to any subsequent VMS tools such as Fieldglass.•Assist with coordination of interviews, documentation submission, and any other tasks in relation to the sales process.•Work with Recruiting and back-office teams to ensure compliance is met and successful on-boarding of consultants is achieved that meet both company and client requirements.•Work as a liaison between our Financial Services team and clients to communicate key information and reporting on client specific items such as purchase orders, payment terms, time tracking, and expenses reporting.•Establish, foster, and maintain positive relationships with key contacts at all assigned accounts including identifying opportunities for further growth of existing accounts.

Manchester, New Hampshire

•Provide administrative support to the Chief Compliance Officer and enhance New England Family Dentistry’s compliance program by assisting with maintaining systems and procedures and working on initiatives and projects with efficiency, competence, and efficacy. •Proactive management of the Chief Compliance Officer’s heavy and complex calendar and scheduling to support her based on a thorough understanding of business priorities using discretion.•Plan, coordinate, and ensure schedule is followed and appropriately prioritized; keeping all 50 affiliated dental offices well-informed of upcoming compliance changes and responsibilities, following up appropriately.•Coordinates travel arrangements for the Chief Compliance Officer, including transportation, accommodations, rental cars, etc. as required.•Prepares drafts and final correspondence, reports, and memoranda as directed including organizational charts, monthly compliance reports, expense reports, etc.•Coordinates and attends quarterly meetings of the Board of Directors. Compiles Board packets and distributes in a timely manner.•Maintain time and attendance reporting for Chief Compliance Officer and direct reports to Chief Compliance Officer.•Regularly briefs Chief Compliance Officers on organizations issues, making recommendations when applicable. •Collects, analyzes, and prepares information for special projects as directed by the Chief Compliance Officer. •Facilitates the improvement of communication pathways for internal and external customers by recommending, developing, and implementing change.• Develops and executes a recruiting strategy to target and place dental candidates.• Manages hiring process through sourcing and interviewing candidates, offering and negotiating positions, and credentialing.• Coordinates with managers for recruitment needs.

Salem, Nh

•Process new job requisitions and approval through Recruiting Software program, as well as other media platforms (i.e. Glassdoor, Indeed, and Facebook). •Manage pre-employment processes, including background verification and drug testing and follow-up on any discrepancies.•Schedule phone screens and interviews for recruiting team members and update the recruiting calendar. •Act as the primary point of contact for the candidates and recruiters during the hiring process and provide updates during a timely manner.•Coordinate all hiring activities including recruitment fairs. •Greet and assist interviewees virtually and/or onsite and coordinate their travel if needed.•Create, run, validate, and distribute weekly reports to management utilizing Microsoft Excel, PowerPoint, and Word.•Maintain a candidate database.•Act as the primary point of contact with the new hire on-boarding (i.e. W-4, I-9, healthcare forms, time sheets, new hire orientation, and other personnel documents).•Consistently meet deadlines with minimal supervision.•Perform additional job responsibilities and special projects as assigned.

Danvers, Massachusetts

• Draft, edit, execute and process rightsholder/corporate contracts with a high level of detail and efficiency in Oracle and Salesforce.• Account management including maintaining and updating accounts and opportunities in Salesforce. Also, day-to-day correspondence with the sales teams with a focus on prioritization.• Process and analyze multinational country schedules to ensure accuracy.• Process weekly title requests and provide reports to the sales teams and management.• Acquire new responsibilities seamlessly as part of the Contract Administration and Sales Operations Team.

Sacramento, California Area

•Prepare Request for Personnel Action (RPA) forms and documentation for filling vacancies, changing time base, reclassification, etc. for a Regional Office of over 260 people. •Compose, review, edit, and analyze duty statements and justifications for clarity and accuracy to fill, reclassify, change duties, or establish new positions, and make recommendations to management.•Research, compile, evaluate, and analyze applications and report data to assist supervisors with hiring decisions.•Independently authored a Personnel Liaison desk manual that is utilized by the Region 1 Administrative Services Unit.•Lead Attendance & Benefits Coordinator for the Sacramento Regional Office (W-4, I-9, healthcare forms, time sheets, new hire orientation, and other personnel documents).

Sacramento, California Area

•Manage the technical report publication workflow for over 300 research agreements.•Lead all publication auditing efforts and analyze findings to ensure the closeout for all agreements and/or grants. •Team lead for the technical student editors and formatters.•Manage the student internship interagency agreements to ensure on time, on budget, quality deliverables, including recruitment, appointments, and separations. •Create and process all agreement paperwork related to amendments, no cost time extensions and negotiate terms and conditions.

Sacramento, California Area

•Provide executive level support to the Deputy Director and Division staff including calendar management (including proactively manage schedule conflicts, delays or cancellations), arrangement and schedule of travel and itineraries, coordination and management of meetings (including booking conference rooms, and providing technical meeting support), prepare and submit expense reports utilizing Concur, and completes special projects and other duties as required. •Review and evaluate all materials submitted to Division for consistency on Departmental policy applications, completeness and thoroughness in terms of subject matter and audience, and for format, content, and grammar. •Team lead to the clerical staff in the other offices of the Division. •Budget lead for the Divisions Offices Encumbrances & Expenses budget. Review, reconcile, and audit the budget and make recommendations to management for future fiscal year dollar allocations by category. •Backup and intermittent lead for Personnel requests for the Research and Development Division. Compose, review, edit, and analyze duty statements and justifications for clarity and accuracy to fill, reclassify, change duties, or establish new positions, and make recommendations to management.

Sacramento, California Area

•Applied technical and stylistic writing skills such as formatting, proofreading, and correcting grammar, spelling, and punctuation.•Reviewed and edited interim and final reports for publication.•Assisted in auditing efforts and analyzed findings to ensure all reports were submitted through the publication process.•Analyzed final reports to ensure that the executive summary was consistent with the California Energy Commission guidelines.•Provided comments and feedback to contract managers, assisted in overall management of publications work-flow.

Sacramento, California Area

• Participate in management meetings regarding contracts and other budgetary matters. • Analyze and make recommendations on issues associated with management meetings. • Develop and maintain a tracking system to insure all contracts are meeting their due dates. • Created a job costing spreadsheet to analyze data from time cards and invoices to ensure payments do not exceed contract spending limits. • Assist multiple project managers as their budget lead. • Responsible for analyzing and processing all project related invoice payments on a daily basis. • Streamlined the accounting process by creating a project cost spreadsheet that analyzed and categorized materials cost, taxes applied and freight charges for project managers. • Generate weekly budget reports for each contract; notify management if contracts exceeded my projected expenditures for each month and provide recommendations of where funding can be reallocated or where potential contract costs will need to be minimized.

Sacramento, California Area

• Utilize computer software programs (i.e. Outlook, Excel and Word) and accounting database (Mass 90) to input, organize, track and retrieve data. • Analyze data in ledger accounts to accurately process and develop accounting reports. • Perform and process time cards and input data into job costing spreadsheet. • Analyze accounting information and verify its accuracy to develop reports for external auditors. • Respond to inquiries by phone to remedy outstanding invoices and payments. • Make all in-state and out-of-state travel arrangements for the entire company including hotel and transportation arrangements. • Process any travel expense claims for staff reimbursement. • Prepare all necessary forms for supply purchases as well as any other necessary purchases for the business.

Londonderry, New Hampshire

• Assist in compiling, copying, assembling materials in support of sensitive and confidential information. • Utilize accounting database (AllStar) to generate weekly reports on non-payments. • Utilize organizational filing system to track insurance policies. • Respond to inquiries by phone, fax and in writing. • Work directly with customer’s confidential information relating to verifying the insurers policy, providing them with policy documents, and ensuring their payments were received and accurately posted via the AllStar system. • Complete, verify, and deposit funds at the close of each business. • Work directly with customers on customizing insurance policies using the Impact System. • Input customer information and vehicles/house information to determine different insurance plans for the customer. • Provide quotes to customers for their consideration prior to speaking to the licensed insurance agent.

Bachelor'S Of Science, Business Administration, Accountancy

High School Diploma, Business