Virtual Executive Assistants providing high level support to CEO’s and Senior Executives. Our clients include ASX Top 20, Medical Corporations and Senior Development Coaches and are based all around Australia.

Executive Assistant to the Executive Manager of Procurement, Real Estate and Supply Chain and Project Support.

During my six years at Suncorp I was an Executive Assistant to multiple Executive General Managers. Executive Managers and Team Leaders, which were based all over Australia. I managed their diaries, travel and inboxes, organised workshops, leadership sessions and coordinated corporate events such as EOY Celebrations, Forums, Offsite’s, which involved planning meetings, agendas, coordinating speakers, catering and hiring venues. I was the Office Manager for our Melbourne Team, which consisted of… Show more During my six years at Suncorp I was an Executive Assistant to multiple Executive General Managers. Executive Managers and Team Leaders, which were based all over Australia. I managed their diaries, travel and inboxes, organised workshops, leadership sessions and coordinated corporate events such as EOY Celebrations, Forums, Offsite’s, which involved planning meetings, agendas, coordinating speakers, catering and hiring venues. I was the Office Manager for our Melbourne Team, which consisted of around 200 employees, my main role was to be the contact point for all WHS, travel, catering, building maintenance and upcoming events. During my time at Suncorp I was the lead for our team for two relocations to two different buildings, which involved 6 months planning, communications and coordinating. I was also assisted the Administration Manager which led 15 Shared Services Executive / Management Assistants. I also participated in helpingbuild and implement policies and processes for the Shared Services Team and provide Training. Show less

I provided high level administrative support to the Executive Administration Manager and the National Insurance Manager, which included managing their calendars and all travel arrangements. I supported the Operations Team and was their point of contact for any day to day administration, catering, renovations and events. Part of my role was preparation of Board Papers, which I had to coordinate and collate with each of our different departments and to a tight deadline. I managed and updated… Show more I provided high level administrative support to the Executive Administration Manager and the National Insurance Manager, which included managing their calendars and all travel arrangements. I supported the Operations Team and was their point of contact for any day to day administration, catering, renovations and events. Part of my role was preparation of Board Papers, which I had to coordinate and collate with each of our different departments and to a tight deadline. I managed and updated project and business plans for the operations team. I would sit on the CRC (Claims Review Committee) which was held once a month by two Directors of the Board and the National Insurance Manager and myself and take minutes. I would also be involved in the preparation all documentation prior to the meeting ensuring they were delivered to the Directors in a timely manner. Show less

During my contract I managed and coordinated multiple complex dividend payments from a start to end process. This involved developing and maintaining high level relationships with internal and external stakeholders and preparation of Tax Reporting to the Australian Tax Office. During my time there I assisted outside my role in upgrading the previous Archival System by implementing a softcopy system accessible only to our Leadership team, which provided user friendly service and developed and… Show more During my contract I managed and coordinated multiple complex dividend payments from a start to end process. This involved developing and maintaining high level relationships with internal and external stakeholders and preparation of Tax Reporting to the Australian Tax Office. During my time there I assisted outside my role in upgrading the previous Archival System by implementing a softcopy system accessible only to our Leadership team, which provided user friendly service and developed and implemented the New Starter Guide, which gives new starters a three-week induction courses in to Payment Services. I also had the opportunity to train and mentor new employees. Show less

Provided executive administrative support to the Equities Broker, which included day to day administration and all personal appointments. Majority of my role included processing all new client accounts through the UBS on boarding system and ensuring all documentation and completed in line with company guidelines and expectations. I was responsible for coordinating the transfer of existing shares and cash across to the UBS platform. I played a vital role in assisting with the transfer of all… Show more Provided executive administrative support to the Equities Broker, which included day to day administration and all personal appointments. Majority of my role included processing all new client accounts through the UBS on boarding system and ensuring all documentation and completed in line with company guidelines and expectations. I was responsible for coordinating the transfer of existing shares and cash across to the UBS platform. I played a vital role in assisting with the transfer of all clients to our UBS platform when new Brokers came on board, this involved educating them and their staff on the policy and procedures of the company. I prepared SOAs and annual client reviews and assisted in day to day client account maintenance. Show less

Supported a team of ten Futures and Foreign Exchange Brokers. My role included preparing all client documentation for new and existing clients and sending out daily and weekly reports. I managed the office operations to ensure efficiency and productivity and was involved in coordinating events such as participating in the Traders Expo.

• Meeting and greeting clients • Answering telephones and redirecting calls to appropriate staff members • Manage General Manager’s appointments and travel arrangements• Attend client appointments with the general manager and educate them on our products and assist them with the application forms and what documentation is required• Prepare and send application forms for processing • Prepare insurance quotes on request through different providers and compare and provide a… Show more • Meeting and greeting clients • Answering telephones and redirecting calls to appropriate staff members • Manage General Manager’s appointments and travel arrangements• Attend client appointments with the general manager and educate them on our products and assist them with the application forms and what documentation is required• Prepare and send application forms for processing • Prepare insurance quotes on request through different providers and compare and provide a report• Managing day to day enquiries and requests from existing clients• Attending to daily mail• Attending to daily banking • Document and file all company correspondence• Liaise with external financial providers• Attend regular workshops and seminars • General administrative duties Show less