Stephany Pierre Email & Phone Number

Fort Lauderdale, Florida, United States

Plantation, Florida, United States

Welcome visitors and directing them to the relevant office/personnel. Carry out clerical duties such as answering phone calls, responding to emails, preparing documents, handling office correspondence, and website contact form inquiries from existing clients, prospective clients, vendors, partners and others. Coordinate and managing on and offsite appointments and meetings. Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, receipt record-keeping and budget tracking. Maintain general office files, including operational files, vendor files, and other files related to the company’s operations. Purchase and maintain office supplies, equipment, and furniture. Oversee the maintenance of office facilities, and equipment. Create and process new contracts and agreements. Handle minor financial transactions for the office, such as local, state and federal fees, issuing receipts and purchasing needed supplies. Maintain employee and other office files while practicing company-wide file retention policies. Collaborate with on-site maintenance team and external contractors to ensure that the property and individual units are repaired and maintained to meet company standards and local laws. Collect, process and distribute incoming mail as well as compose and send correspondence for other office staff. Assist management to ensure compliance with applicable federal, state and local laws. Maintain the company website. Assist in the setup of weekly recording sets. Perform other ad hoc tasks.

Miami, Florida, United States

Worked with top-level executives and their assistants to devise strategies and policies to meet the organization’s goals. Assisted in the management and supervision of day-to-day operations of various departments, such as Finance, Human Resources, Communications, Marketing, Guest Service, Event Management and Ministry Leadership. Served as liaison between the COO and staff/ministry leadership. Assisted in the management and oversight of department budgets. Developed descriptions for every position within the organization, coordinated hiring, contracting, and business negotiations. Compiled data for, drafted and analyzed weekly service reports and formulated improvements to departmental workings. Coordinated inter-departmental activities and delegated responsibilities to subordinates. Compiled weekly productivity performance reports and reported same to the CEO and top executive leadership. Supervised department heads as they implement policies and procedures set by the executive team. Assisted in the oversight of overall logistics for major events. Assisted in the oversight of event master budgets, fund allocation and budget analyzation for all departments. Assisted in the oversight of event planning for department heads. Analyzed and evaluated ministry leadership planning documents, budgets and logistics. Assisted in the oversight of material transport logistics. Created proposed agreements and waivers. Provided technical assistance and training to sub-department heads in the Asana software and Google Sheets and Google Drive. Assisted in the implementation and enforcement of policies and procedures concerning department membership, disciplinary actions and/or strategies. Monitored and communicated updates for major event venues to ministry leadership and assistants. Created multiple detailed reports for the top executive team on a weekly basis. Collaborate with co-department leaders to identify trends using spreadsheets and reports.

Miami, Florida, United States

Communicated with management and supervisory personnel internally and external to PortMiami’s Safety & Security Division, including but not limited to Contracts Administration, Procurement, Finance, Maintenance, Housekeeping, and Cruise & Cargo Operations. Assured availability of funds for payment of invoices; grants administration to include procuring security equipment and maintaining said inventories.Maintained records for the Safety & Security Division and Miami-Dade Police Department Sea Port Division grants including but not limited to local and state government grants, and federal funding requests. Communicated via the MIR3 system with port users, port tenants as well as federal, state and local law enforcement agencies during natural disaster emergencies. Developed, prepared, implemented and monitored PortMiami’s Safety & Security Division’s operating budget expenditures ($23 million+). Processed all invoices for the Security Division including analyzing Miami-Dade Police Department invoices, grant reimbursements and Security invoices. Met with the Safety & Security Division Chief on a monthly basis to provide budget updates and address budgetary concerns.Monitored the Safety & Security Division’s vehicle inventory, to include preventive maintenance schedules, repairs, reports and suppliesTracked the revenue received from the County’s filming events during each fiscal year. Oversaw the operation and maintenance of all security equipment and related supplies, to include radios, batteries, cell phones and charges. Procured equipment and uniforms for over 100 employees within the Safety & Security Division. Monitored clerical staff to ensure proper inventory of said supply purchases. Key control custodian for restricted areas at Port Miami in compliance with Federal Department of Law Enforcement (FDLE) and United States Coast Guard officials.Create and maintain spreadsheets to track overtime hours and regular hours for the Safety & Security Division.

Miami, Florida, United States

Established a guest service department from the ground up by developing, implementing, evaluating and enforcing departmental policies and procedures. Supervised department heads as they implement policies and procedures. Organized tiered positions within the department. Planned overall logistics for major events. Served as liaison between the general public and organization directors. Prepared a master budget, allocated funds and analyzed budgets for all departments for major events. Created and implemented event-planning procedures for department heads. Analyzed and evaluated department head planning documents, budgets and logistics. Designed an inventory control system for sub-departments. Developed an event purchase reconciliation process. Designed logistics for the distribution of materials and supplies. Assisted in the development of logistics for materials transfer from campus to event venues. Created proposed agreements and waivers. Provided technical assistance and training to sub-department heads. Made recommendations and decisions concerning department membership, disciplinary actions and/or strategies. Supervised cost research and analysis for sub-department heads. Created and maintained records of communication between organization management team and vendors, contractors, and venue management. Administrative and supervisory experience including the planning, assigning, and monitoring of tasks related to major event planning. Leadership experience as assistant Event Manager overseeing 30+ department heads and hundreds of subordinates for all major and minor events. Served as liaison between department heads of various U.S. campuses. Planned, organized, executed, and managed continuing education training for department heads and their respective subordinates. Created multiple detailed reports for the top executive team on a weekly basis. Collaborate with co-department leaders to identify trends using spreadsheets and reports.

Boca Raton, Florida, United States

Planned and executed STEM-based lessons according to Florida Sunshine State Standards. Assessed students to evaluate their abilities, strengths, and weaknesses. Planned and taught lessons to multiple classes and smaller groups. Excelled in working efficiently and productively with no direct supervision. Graded students’ assignments to monitor their progress while considering all special accommodations. Kept detailed records and quarterly grades of 100+ students on the GradeQuick software. Communicated with parents on a regular basis in regard to their child’s progress. Worked with students individually to help them overcome specific learning challenges. Prepared students for standardized tests required by the state of Florida. Developed and enforced classroom rules. Supervised students outside of the classroom—e.g. before school, during lunchtime or during after-care. Tutored students with their homework during aftercare. Co-coached a junior-high cheerleading squad. Participated as a member of the School Technology Advancement Team and member of the Apple Tech Ambassadors in Education group.