Stephen Mitton Email & Phone Number

United States

Tysons, Va

Ashburn Virginia

• Performs duties as Accounts Payable Specialist including but not limited to Creating and maintaining travel authorizations, account reconciliations, approval routing, coding tables for expense types and automated reports.• Reviews and approved Expense reports for over 1800+ employees and contractors. • Coding such items as invoices, vouchers, expense reports, check requests, etc, with standard procedures conforming to company policy and customer requirements to ensure proper entry into the financial system• Maintain vendor correspondence via phone or email.• Investigate and resolve of problems associated with processing of invoices and purchase orders.• Preparation of batch payments of expense reimbursements, advances and vendor invoices.• Assist with monthly status reports, tax preparations and monthly closings.• Reconciliation of advance balances, accruals and journal entries. • Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.• Filing, maintenance, and distribution of accounting documents, records and reports.• Perform other ad-hoc reporting and duties as required to support Finance as well as other departments.• Work with Contracts to create a real time funding balance report to support Billing and project managers.• Facilitated the roll out Deltek Time and Expense to two new regions from the previous Expense reporting method while preparing the remaining regions for the next wave of roll outs.• Facilitate employee feedback for use in company policy revisions and Deltek support cases.• Refined processes with various department to conform with Sox Compliance, GAAP (Generally Accepted Accounting Principles), FAR (Federal Acquisitions Regulations) and FTR (Federal Travel Regulations).

601 Hope Parkway Se Leesburg, Va 20175

• Reviewed and approved Expense reports for over 500 employees globally • Coded such items as invoices, vouchers, expense reports, check requests, etc., with standard procedures conforming to company policy and AdvaMed code to ensure proper entry into the financial system.• Maintained vendor correspondence via phone or email to follow up due diligence which identified and resolved discrepancies• Matched purchase orders to corresponding invoices with all supporting documentation.• Preparation of batch check runs, wire transfers, and ACH transactions• Reconciled various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.• Received, researched and resolved a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.• Organized filing, maintenance, and distribution of accounting documents, records and reports.• Performed ad-hoc reporting and improvised duties as required in addition to monthly status reports and closings to support Accounting as well as other departments.• Worked with IT to convert the T&E process to paperless and other improvements to streamline AP processing between Concur and Oracle JD Edwards Enterprise One cutting expense processing time down by 60%• Provided instructions and on call support for employees in the use of Concur for travel booking and expense reporting resulting in accurate and timely travel and reimbursement• Facilitated employee feedback for use in company policy revisions and Concur support cases resulting in 40% increase in employee reporting accuracy • Worked with auditors and various departments to conform with Sox Compliance as the company transitioned from private to public

Mclean, Va

Assumed full responsibility for all A/P department activities and interactionsDirected daily processing for domestic and international invoices, accounts reconciliation & payment reportsServed as a primary point of contact for internal and external inquiriesMaintained accounts’ compliance with GAAP, SSA through DSS Managed accurate and timely processing of up to 10,000 invoices ($1M) per monthAssessed/closed A/P sub-ledger on a monthly basis including content validation & issues resolutionImplemented next-generation technologies & process automations including new EDI & ERP systemsTrained users & served as the primary POC for troubleshooting new systemsConceived & instituted thorough cross-checking of pack-lists, receivers & invoices that significantly reduced the overpayments to suppliersAudited accounting processes to ensure accuracy in calculating figures & amounts such as discounts, interest, commissions, proportions & percentagesResolved considerable backlog of vouchers, reports & paymentsReorganized processes to maintain financial records to improve efficiency & accuracy of the data reportingResearched & corrected billing, invoicing & journal entry errorsInterfaced with a nationwide network of vendors & suppliers while handling the processing, distribution, accuracy verification & maintenance of invoicesProcessed payments & controlled expenses by receiving, vouching, verifying, paying & reconciling invoicesCharged expenses to accounts by analyzing invoice/expense reports & recording entriesManaged vendor’s payments by verifying federal ID numbers, scheduling & preparing checksResolved purchase order, contract, invoice, or payment discrepancies through accurate documentationManaged employee's expense reports & requests for advances & preparation of checksMaintained accounting ledgers & posting of account transactionsVerified vendor accounts by reconciling monthly statements & related transactionsOversaw disbursement of petty cash

• Led the ERP implementation during company’s transition from MAS200 to Deltek/CostPoint accounting system • Revised daily processes and desktop procedures throughout transition period• Validated and reconciled account totals in Deltek/CostPoint• Performed account reconciliation and analysis for transitional accounts, project receivables, and check requisitions • Directed daily processing for incoming cash receipts up to ($150,000.00) per “day”, written correspondence, payment verification, and internal financial reports• Managed accurate and timely processing of up to 3,000 invoices ($1M) per month• Managed employees’ payments including collection and verification of expense reports and requests for advances and schedule and preparation of checks• Served as a primary point of contact for internal and external inquiries regarding account analysis and resolution• Maintained signed chain of possession and secured files to ensure confidentiality of account and payment information

Created and maintained a dynamic database of prior, current, and potential customers and work with the sales team to keep the database current. Worked in accounts billing and receiving, processing invoices, reconciling payments, and collection of past due balances.Maintained the administrative side of the dispatching department including:printing documents and reportsprocessing delivery ordersfiling and documenting completed deliveries. Worked in tandem with the dispatchers and clients to take, enter, update and organize phone, fax, and electronic delivery requests.

Primary point of contact for inter-company cooperation and for inter-department queries Headed the administrative side of the shipping department including:releasing, printing, and processing order tickets filing all delivery paperwork in both soft and hard copies.Organized optimal routes and delivery times for the drivers using multiple navigational programs, thus ensuring the execution of all special delivery instructions.Worked with the shipyard manager, operations manager, and warehouse manager to minimize errors and prevent instances of theft, embezzlement, and fraud.

Headed all aspects of incoming and outgoing stock including: international shippingcustomer shipmentsinter-store transfersvendor returnsHelped develop more efficient inventory/receiving and storage procedures.Trained warehouse employees and implemented disciplinary actions regarding warehouse operations.Completed daily general warehouse maintenance

Responsible for all aspects of incoming and outgoing stock including:stock organizationaccuracy and damage reportsinter-store transferAssisted customers in finding the correct parts as well as ensuring that parts arrive in a timely manner.Used Microfiche and Internet search engines to research appliance parts.Responsible for basic maintenance of warehouse and storefront lighting, storage, displays, computers and equipment.

Hired, trained, and implemented disciplinary action for all employees.Responsible for all inventory, payroll and scheduling.Created attractive and unique displays to help increase in store traffic.Maintained all corporate paper work and kept the store records and inventory up to date and organized.

Developed an organizational system for the stock room and stock paperwork.Helped decrease inventory shrink by 60% by keeping accurate stock logs, RTV reports, inventory sheets and enacting weekly stock checks.Tracked, sorted and organized all incoming and outgoing product.Designed, built, and maintained product displays.

Education record

Diploma, Electrician