Stephen Willie Email & Phone Number

Rockville, Md

Staff Liaison to Board of Trustees (BoT)Scheduled BoT meetings for the Executive Director and senior team coordinating busy schedules; Arranged for travel reimbursement for Trustees to attend meetings; Developed agenda for BoT meetings in coordination with Executive Director and senior team; Assembled electronic meeting packet by obtaining materials from across the association. Set deadlines for providing materials. Ensured materials aligned to agenda. Used Adobe PDF to link content to agenda. Provided final meeting packet for internal and BoT review; Prepared accurate and timely meeting minutes. Distributed internally and to BoT for review. Addressed comments and distributed final minutes; Tracked BoT meetings motions and action items, utililzing Excel and online database; Followed-up with appropriate staff as needed to manage and track completion of BoT meeting action items; Tracked responses to Requests for Proposals (RFP) for Strategic Planning Retreat facilitator; Maintained Executive Committee, Finance Committee, and working groups rosters in Customer Relationship Management (CRM) database and on ARVO’s external website; Maintained professional relationships with internal and external constituents; serving as the front line to the Executive Director and senior team for inquiries; Provided onsite assistance to executives, Trustees, and keynote speakers at ARVO’s Annual Meeting including providing key contacts, ARVO information such as abstract submission numbers, and materials.Manager of Annual Meeting Program Committee (AMPC) and Trustee Elections.Manager of ARVO Committees.Manager of the International Chapter Affiliate Chapters (ICAC) Program.

Washington, Dc

Staff Assistant to DHS Science and Technology Directorate (S&T) First Responders Group (FRG) Director, Deputy Director and Chief of Staff with daily operations: Managing daily calendar, managing and tracking of all Congressional and Exec Sec task requests; assisting with preparation and routing of letters, memorandums and other documents according to DHS S&T policies and procedures; managing correspondences in conjunction with S&T guidelines, scheduling, facilitating and coordinating meetings, to include reserving conference rooms, distributing pre-meeting materials, creating Powerpoint deck slides and facilitating web meeting software for FRG director during staff meetings for connection with staff in WDC and NY; take minutes for FRG leadership meetings. Coordinating all travel and expense reports for federal staff and invitational travelers to include completion of foreign travel authorization forms with U.S. Embassy liasons and ensuring all electronics and meeting materials have been cleared, scanned and secured by the State Department and DHS S&T security offices. Responded, coordinated and tracked all materials for Freedom of Information Act (FOIA) requests as directed by the FRG Chief of Staff.

Washington, Dc

Bio-Defense Net Assessment Program (BNA): Provided DHS Bio-Defense Net Assessment (BNA) Program support; managed and facilitated all administrative needs to include calendar, room reservations and teleconference coordination in support of the BNA program; scheduled and attended weekly BNA team meetings with the Booz Allen team; developed Statements of Work (SoW) and Source Justification letters for program assessment participants; recorded meeting minutes for all calls and meetings in support of the BNA program.

Washington, Dc

Staff Assistant to DHS Science and Technology Directorate (S&T) Office of National Labs (ONL) Director and Deputy Director with daily operations: Managed calendars and scheduled meetings utilizing the Microsoft Suite for the ONL Director and ONL Deputy Director. Managed high-level research, analysis and report preparation on a daily basis for team and client (DHS). Managed and implemented all administrative systems. Drafted and distributed agenda for daily sync meeting with ONL Deputy Director, facilitated daily meeting. Responsible for file management and coordination of Component Reports, Congressional tasker’s with Lab Directors, Branch Chiefs and staff within the ONL Science and Technology Directorate. Responded to and coordinated all materials for Freedom of Information Act (FOIA) requests as directed by the ONL Deputy Director.

Washington, Dc

Managed dynamic calendars and scheduled meetings utilizing the Microsoft Suite for CEO and Managing Directors (including former Army Generals, former Presidential Chiefs of Staff and former Director of Central Intelligence, R. James Woolsey).Coordinated travel arrangements, including foreign travel, by preparing travel orders with the assistance of a travel agent for CEO and Managing Directors.Drafted Letters of Engagement (LoE), Statements of Work (SoW), and proposals for review and signature by CEO and Managing Directors.Drafted and distributed agenda for daily Managing Directors meeting, facilitated daily meeting, and wrote and distributed meeting minutes. Created and maintained office filing system.

Presidential National Commission on the BP Deepwater Horizon Oil Spill and Offshore DrillingAdministration ManagerResponsible for implementing and managing all administrative systems.Planned, coordinated and directed a broad range of services that ensured the Commission operated efficiently.Undertook research, analysis and report preparation utilizing the Microsoft Suite. Assisted in the facilitation of the monthly OSC hearings which included panels and presentations with Government, private sector and the media.Ordered all supplies, books and research materials by processing requests for purchases.Biomass R&D Board (BRDI)Attended monthly Biomass R&D Board meetings at DOE and USDA.Assisted Board members with meeting logistics.Produced and distributed meeting materials at monthly meetings and recorded meeting minutes.Registered Board members and meeting attendees upon arrival.Performed research and analysis.Assistant to R. James Woolsey, Vice President Entrusted with Mr. Woolsey’s calendar, email, voicemail, and rolodex on a daily basis.Greeted visitors including media, clients, high-level government officials and Booz Allen Hamilton employees of every level.Undertook research, analysis and report preparation on an ongoing basis related to energy independence, energy security, green initiatives and national security.Coordinated travel arrangements, including frequent foreign travel.Processed travel orders, vouchers and expense reports for Mr. Woolsey.Birdies for Charity Team Member The charity division of the Booz Allen Classic which raised money for local charities in Maryland, Virginia and WDC through corporate sponsorships. Responsible for follow-up communication with corporate sponsors, donors, and nonprofits.Created and managed individual web pages for each nonprofit/charity on the Birdies for Charity web site.Managed and updated Birdies for Charity web site including ensuring proper format, grammar, and clarity of text.

Certificate In Recording Engineering

Education record