Create and track requisitions for project related materials and services (engineering, inspection, etc.) in the accounting systemAssist project managers with invoice routing and application of account codes for timely paymentTrack site material deliveries and obtain proof of deliveryManage Director’s (Natural Gas and Products) calendars, schedule meetings and assist with various administrative tasksFormat documents, procedures, policies, and training-related materialProcess expense reports for project managers and directors in SAP ConcurEnter new hire information into the system, notify IT to purchase required equipment and assign work space

Led and executed multiple projects in various geographies, budgets, and durations through all stages of the projectCollaborated with the business manager to identify and define requirements, scope and objectivesIssued all appropriate legal paperwork (crew employment contracts)Arranged mobilization and demobilization logistics for crew and equipmentArranged equipment rentals and off-rentals; raised POs for materials and arranged material logisticsSupervised day to day activities of production crewResponsible for staying within budget and all aspects of project controlCarried out invoicing at project conclusion as well as Accounts Receivable and lien releasesProcessed bi-weekly payroll for crew membersResponsible for project closeout reports, KPI trackingCommunicated urgent issues with upper managementPrepared and distributed weekly project meeting minutes

Culzean MaerskBarossa Conoco Phillips (FEED)Woodside SangomarSupport Project Engineering Manager, Project Manager and project teamCreated a workflow procedure to obtain client document and drawing numbers, which was implemented as a company procedure for all projectsMaintain project Master Document Register and assign client document and drawing numbers Proof and edit/format all documents, specs and drawings prior to transmission to the clientAssist project teams with international travel visas (invitation letters, business letters, passport renewal, photos, training, etc.)Manage Project Manager and Project Engineering manager’s calendars and advise of changesArrange internal and client project meetings and catering, conference room management and audio visual assistance and troubleshooting (WebEx, Skype, projectors, etc.), Assist new hire engineers in becoming acclimated with the company systems (PLM, timekeeping, etc.)Process expense reports for project team(s)Troubleshoot problems and formulate solutionsDesignated as a “Super User” for PLM system within 3 months of my hire date to assist team mates with running reports, uploading, locating archived specs or any other requirement needed

Directly supported all Engineering Department Leaders (Structural, Electrical, Mechanical, Process, Piping)Processed expense reports for Engineering leaders and approve them for their direct reportsArranged travel, including visas, ground transportation and corporate jetSet up meetings, arranged catering and company eventsCompiled annual review peer feedback for Engineering LeadersManaged member access to project foldersOrdering of office supply, printer ink, and other administrative tasks as requiredAssisted with on and off boarding of personnel

BP Thunderhorse – Oct 2014 – Oct 2015BP Quad 204 - April 2013 - Oct 2015BP FTP Jumpers - June 2013 - Oct 2015BP Monan - June 2013 - Jan 2015BP Juniper - Oct 2013 - Oct 2015BP Libra Taurus - Nov 2014 - Oct 2015Assisted Project Managers and Engineers with tracking and completion of deliverablesMonitored project schedule and advise Project Manager of approaching deadlines / milestonesProofed and transmitted weekly and monthly client reports, Minutes of Meeting as well as all official client communications utilizing client’s document sharing siteActing Document Controller for all BP projectsCompiled and tracked Key Performance Indicators (Scheduling, Deliverables, Job Profit, etc.) for monthly Power Point presentation to executive managementArranged all recurring project meetings, ad hoc meetings, conference and video callsCompiled and distributed meeting minutes and weekly and monthly progress reports, internally and to the clientCreated and maintained organization charts and contact lists Processed expense reports for management and project teams

Baleia Azul Project, Petrobras – Aug 2011 – April 2013Moho Nord Project, Total – Sep 2011 – Jul-2012Kuito Program, CABGOC – Aug 2012 - April 2013Kizomba Satellites Project – Phase 2 (Mondo), ESSO – Aug 2012 - April 2013OSX-2 Project, OSX Brasil– Sep 2012 - April 2013Deep Panuke Project, Encana – Sep 2012 – April 2013Managed Senior Project Manager’s meeting calendar and email inboxAssisted Senior Project Manager with correspondence, presentations, scheduling and project team organizationOrganized Project meetings, seminars and other events (HAZID, HAZOP, Kick Off, Hand Over meetings, etc.)Arranged and set up conference calls, video conference and Telepresence meetings Assembled, proofed and distributed weekly and monthly progress reportsFinalized, transmit and file all Project Minutes of MeetingSingle point of contact and responsible for distribution of all official client communicationSet up FTP sites for document sharing with vendors and client(s)Assembled Power Point presentations for weekly and monthly client meetingsCoordinated visas and international travel for all project personnel to and from Luanda, Angola (Kuito Project)Arranged and tracked safety training and certification (HUET, UKOOA) for all personnel working offshoreProcessed expense reports for Senior Project Manager and project teamAct as backup Executive Assistant to VP of Operations

Responsible for the worldwide coordination of 300+ personnel movement on a 28/28 day rotation to and from the jobsite offshore Cabinda, AngolaInterface with Engineering, Construction, HSSE, Installation and Commissioning teams for rotation requirements and changesOn call 24/7 to respond to emergency situation(s)