Maintain stock levels through bulk orders Ordering local stock, consumables and buyout itemsOrdering from overseas suppliersPrepare orders for any special overseas buyouts    Expedite certain overseas orders when necessary and maintain a record of expected arrival dates of any special items requiredAssist sales staff in obtaining special quotations ex overseas for items not stockedAssist with annual stock takeMaintain an accurate record of any new items to be listed on Syspro by determining pricing, descriptions and correct part numbersMonthly purchasing of company consumablesClearing of shipments on clearways systemAllocate shipment numbers to all shipmentsEnter data pertaining to international shipment on Syspro Ensuring taxes and duties are paid on timeCosting freight charges to customersAssist in resolving any discrepanciesArrange the collection of shipments from various forwarders and advise the distribution of the sameDistribution of shipment to branchesRequesting quotations from suppliersPlacing local and foreign orders Expediting of ordersCreating new stock codes on the systemAttend to all shipping queriesReceive and verify invoices  and requisitions for goods and serviceMatch invoices to purchase ordersCheck figures, posting and documents to ensure that they are correctPrepare batches of invoices for data entryReceipt all stock and buyouts into the systemCode invoices according to company proceduresAdminister and ensure that entered items have correct job/account codes for paymentReview invoices and statement to ensure that all the information appearing on them is accurate and completeEnsure invoices are authorised for payment and allocated to general ledger accountsPrepare creditors reconciliations and resolve queriesPay supplier invoicesFilling of invoices after paymentDoing RFC’sIssuing all stock and buyouts to jobAttend to all creditors queries

• Create and manage purchase orders for paper on instructions on purchase order system• Complete and submit clearing and forwarding instructions to clearing agent• Manage ETA (estimated time of arrival) on imports• Expedite and update ETA date in the system to ensure accurate date for MRP(materials requirement planning)• Marine declarations/ insurance• Integrate receipt of stock into accounting system after receipt by warehouse• Costing of import files (landed cost) and updating landed cost on the system timeously• Supplier relation management• Supplier credit application forms/ master file maintenance in Accpac• Regularly follow up on open orders and receipts• Create new creditors accounts & capture creditor’s detail on Accpac• Matching of orders & receipts to invoices• Processing of invoice• Preparation & loading of batch payments• Review and reconcile goods received, invoice not received and suspense account• Match and process supplier invoices on the system• Prepare creditors reconciliations and resolve queries ( for paper and foreign creditors)• Timeous payment both local( EFT) and foreign (manual) suppliers to optimize early settlement discount• Related administrative task and filling• General assistance to internal departments on all imports/exports matterBook Value: R 100+- Million

CREDITORS• Receive and verify invoices and requisitions for goods and service• Match invoices to purchase orders• Check figures, posting and documents to ensure that they are correct• Prepare batches of invoices for data entry• Receipt all stock and buyouts into the system• Code invoices according to company procedures• Administer and ensure that entered items have correct job/account codes for payment• Review invoices and statement to ensure that all the information appearing on them is accurate and complete• Correct and note errors for accountant• Ensure invoices are authorised for payment and allocated to general ledger accounts• Filling of invoices after payment• Doing RFC’s• Issuing all stock and buyouts to job• Attend to all creditors queriesASSISTANT BUYER• Clearing of shipments on clearways system• Allocate shipment numbers to all shipments• Assure orders and shipping quantity match• Enter data pertaining to international shipment into the company system • Ensure that drivers collects shipment from the couriers• Ensuring taxes and duties are paid on time• Costing freight charges to customers• Assist in resolving any discrepancies• Arrange the collection of shipments from various forwarders and advise the distribution of the same• Distribution of shipment to branches• Requesting quotations from suppliers• Placing local and foreign orders • Expediting of orders• Attend to all shipping queries