Steven Alderson Email & Phone Number

California, United States

United States

• Lead Executive Assistant for the San Francisco and New York City offices• Provide professional administrative support to the Head of the US, Vice President, and Associates• Comprehensive calendar management using Outlook involving multiple global time zones• Arrange detailed travel agendas, prepare comprehensive itineraries including flights, hotels, car rentals, transfers, etc. for domestic and international travel using Concur and Ovation Corporate Travel• Proactively manage correspondence, including filtering emails and managing phones• Process expense reports using Concur• Plan and organize office/employee events• Develop and maintain excellent relationships with all internal and external contacts including executives, support, building management, security and vendors• Liaise with other global EAs and Singapore HQ on business matters with discretion given sensitive nature of select materials• Greet guests in a professional and personal manner aligned with the personality and culture of the company• Manage office supplies, kitchen supplies and general operations of the office• Process and pay office invoices• Onboard and offboard US employees including I-9 verifications, ordering work phones, corporate credit cards, desk setup, etc.• Sourcing and procurement of vendors during office build out

San Francisco Bay Area

• Provided administrative support for two Partners and two Principals• Liaised with external or internal executives and clients to schedule appointments• Processed expense reports for executives using Concur• Planned and coordinated business travel• Maintained daily schedules and itineraries, calendared events and meetings• Logged and tracked Advisory Board and Annual meetings• Ran background checks using Refinitiv World-Check One• Processed and notarized legal documents

San Francisco Bay Area

• Provided administrative support to CEO and Managing Director• Liaised with external or internal executives, managers and consultants to schedule appointments • Processed expense reports for executives using Maconomy• Planned and coordinated business trips using Concur• Maintained daily schedules and itineraries, calendared events and meetings• Gathered and entered time reporting for executives using Maconomy• Processed and submitted purchase orders and invoices• Communicated with building management, security and vendors• Made reservations and organized meals for internal client meetings• Managed receptionist and temporary employees • Coordinated office moves, carpet cleaning and painting• Planned and organized office/employee events• Maintained office efficiency by planning and implementing office layouts, and equipment procurement • Monitored and maintained office supplies inventory

San Francisco Bay Area

• Processed and cleared daily trade settlements• Resolved trade exceptions through communicating with brokers, custodians and traders• Monitored and processed proxy ballots through ISS Proxy Exchange / Risk Metrics• Executed and responded to cash requests, recorded additions and withdrawals• Reconciled monthly client accounts, maintained client files• Updated DTC instructions through ALERT• Trained and oriented new hires• Working knowledge of FIN (Financial Information Network) and bank operating systems

San Francisco Bay Area

• Responsible for daily reconciliation of approximately 600 accounts• Working knowledge of Advent, Bloomberg and various bank operating systems• Generated various reports including overdraft notices, daily reports and monthly statements• Provided backup assistance for the Administrative Director by processing 144A exchanges and corporate action notice

San Francisco Bay Area

• Negotiated rate packages and marketed hotel to travel agents and reservation centers• Managed accounts payable, maintained sales files and room reservations• Supervised and trained staff, interviewed job applicants, assisted guests

San Francisco Bay Area

• Responsible for processing and clearing daily fixed trade settlements• Phoned brokers and banks to resolve trade settlement issues• Assisted Portfolio Managers, maintained portfolio and cash balances, and entered daily trades• Trained new hires on Bloomberg system and daily operations

Bachelor Of Science - Bs, Speech Communications, Personnel Management Emphasis

Bachelor Of Arts - Ba, Psychology

Minor, Human Relations