Steven Gruber, Aphr Email & Phone Number

Seattle, Washington, United States

• Benefits Administrator for the company including conduct benefits orientations, enrollment/termination of employee benefits in HRIS, reconcile benefits invoices, partner with Payroll for coordination of deductions, COBRA notices, audit 1095s• Benefits administered include: medical, dental, vision, company paid and voluntary life and AD&D, medical/dependent care/transit FSAs, student loan repayment, 401k• Established new student loan repayment benefit• Developed formal staff trainings including: new hire orientation, benefits orientation, AQI safety, I-9, HRIS, and the HR Assistant role• Coordinate with company benefits broker for annual benefits renewal and open enrollment• Quarterly BLS multiple worksite reporting for 50 worksites• Annual OSHA 300 recording and posting for 50 worksites• Analyze company pay data for compensation surveys• Worker's Compensation Administrator for the company maintaining staff LNI files, respond to LNI requests for information, and coordinate return to work dates with supervisors• Compile EEOC data for EEO-1 annual report• Generate monthly and quarterly employment status reports for executive team including demographics, turnover data analysis, staff certification tracking• Review and process all employee change forms: rehires, transfers, promotions, terminations, alternate locations and supervisors• Assist with workplace investigations• I-9 subject matter expert for the company responsible for answering work authorization questions and I-9 audits• Assist in on-boarding and off-boarding of staff: background checks and driving record checks, company property assignments and tracking, exit interviews, coordinate final payroll

Seattle, Washington, United States

• Onboarding of all new hires including I-9, conducting new hire orientation, assignment of company property• Lead company Safety Committee to conduct work site safety audits and OSHA compliance• Maintained all HRIS records and processed employee status and data changes• Responded to unemployment claims and employment verification requests• Annual audits of employee records including LNI Parent/School Work Authorization forms, driving record checks, background checks

Seattle, Washington, United States

· Created COBRA packets for all departing employees and partners· Answered inquiries related to company benefits package and processed deduction changes for 401k and HSA elections· Audited employee and partner records in HRIS· Transmitted semi-monthly HSA and telehealth data files

Seattle

• Conduct benefits presentations during new hire onboarding and answer employee questions regarding benefit plans• Manage all FMLA, workers’ compensation cases, and employment verifications• Administered biennial Seattle commute trip reduction survey to 250 employees ensuring company compliance with applicable laws• Screen resumes, conduct initial phone interview, and reference checks for candidates in recruiting process• Submit I-9 documentation via E-Verify and create new employee records in HRIS• Active participant on the Events and Wellness committee and restructured the group creating increased participation

Bellevue, Washington

• Ran benefit enrollment EDI files from Oracle HRIS database, troubleshoot using data specs, and submit to vendors via secure FTP• Performed HRIS maintenance with Oracle consulting firm and database architect to test and implement patches• Conducted regular HRIS benefit enrollment audits making manual paycheck edits when necessary• Supported Open Enrollment annually by preparing HRIS enrollment windows, proofreading materials, and organizing mailings• Created and submitted company ACA files to Equifax for 1095 production• Tracked FMLA exhaustion and oversaw mailing of COBRA notices and collection of insurance premiums

Bellevue, Wa

• Maintained an average LOA caseload of 180 employees by recording via HRIS, tracking FMLA hours and collecting CHCP forms• Generated weekly report for Payroll to ensure proper payment during LOA• Interpreted and applied LOA policy to individual cases to provide support to store and district managers and corporate employees• Reduced LOA tracking time by two-thirds with implementation of electronic LOA filing• Improved content of 2014 benefits packets resulting in fewer questions about self-service enrollment processes• Answered inquiries on US and Canadian benefits packages escalated from the HR call center and processed qualifying life events • Completed Hartford disability forms, 401k rollovers, National Medical Support Order garnishments, and employment verifications

Seattle, Wa

• Works with customers to successfully develop plans to overcome barriers to their tobacco cessation goals• Exceeds company standards for productivity during each performance period of employment• Utilizes Oracle Live Help On Demand database to provide customer support via email and online chat• Improves customer service skills through self-directed training and quickly implementing supervisor feedback• Protects customer confidentiality by following HIPAA protocols• Promotes team morale by sending weekly motivational emails

Seattle, Wa

• Supervised and trained work groups in administrative skills including computer use, reception, telephone outreach, and accounting• Aided clients in employment search education, resume writing, and interview preparation• Documented employment and skill-building progress for a sixty-client caseload on a monthly basis• Coached clients working in temporary job placements in the community and maintained relationships with the employers• Scheduled onboarding and orientations for newly recruited clients• Conducted reference checks for program intern applicants• Represented Wallingford House at statewide clubhouse management planning and coordination meetings• Audited client files for organization and accuracy of confidential information following HIPAA protocols• Created an Access database for improved efficiency in accessing client information• Integrated communication between vocational and case management departments

Bellevue, Wa

• Review and forward resumes and job applications to the corresponding department manager• Respond to job applicant questions regarding open positions• Support multiple managers by completing projects involving Microsoft Excel and PowerPoint

Bachelor Of Science, Psychology

Certificate, Human Resources Management/Personnel Administration, General

Coursework including: HRIS, Compensation, Benefits, Performance Management, Employee Relations, Mediation, Coaching Skills, Recruiting.

High School Diploma