Stuart Phillips Email & Phone Number

Cardiff, United Kingdom

Warehouse Management - Maintained up-to-date stock records for each area/facility which includes bin cards, spreadsheets, and clearly labelled goods.- Maintained appropriate stock re-order level consistent with projected usage.- Conducted monthly inventory checks. - Ensured proper care and maintenance of all property and stores and liaising with the currently facility management company on any damage, repairs or requests. Transport Management- Ensured all transportation of supplies and equipment is tracked and documented using the SCI and supplier tools, including waybills, delivery dockets- Support the logistics officer in the coordination of international freight movement.Procurement & Contract Management- Co-ordinated all procurement required for the field hospital team and project. Included submissions to the international procurement unit and tracking thereof and some direct local and national procurement- Ensured all procurement (goods, works, services) were in line with SCUK humanitarian programme requirements, SCI procurement policies, processes and quality standards.- Ensured that the Humanitarian health team are kept up to date of order status through consistent sharing of the procurement tracker.- Monitoring of goods are of the correct specifications approved by a technical personnel (including complex medical goods) and lead times are met.- Ensured all orders are processed in timely manner, tracked on overviews and that all relevant documentation is filed appropriately and databases are up to date.- Sourced new products when requested by the team work with other technical and procurement colleagues to identify quality standards as required.

South Sudan

- Set up programme based logistic systems and effective warehouse management in Concern’s 7 WASH and Shelter rub halls in Bentiu POC camp. During the six month deployment I processed the safe unloading of over 200 deliveries through the $2.5 million funded redevelopment phase.- Managed teams of up to 50 during the regular tasks of unloading and stacking stock, whilst supporting further teams throughout the NFI/Shelter distribution - spending concentrated quantities of time building the capacity of national logistics staff in stock recording and supply chain consideration.- Coordinated two major convoys transporting over 400 metric tonnes of timbers and other supplies designated for building 11 000 shelters – prioritising and regulating truck load capacity, arranging appropriate documentation through conflict areas, in addition to liaising with the organisations IOM, WFP and Logistics Cluster during the course of the dispatch. - During my four months in Juba I primarily worked on the formation of 30+ dossiers - setting up preferred supplier agreements for the logistics team in Juba. Further tasks included continual updating of Concern’s Asset Inventory Ledger, drafting contracts for supplies or services requests with supporting waivers if required, completing weekly Quotation Evaluation Forms for the Purchasing Committee meetings. I also directed the Juba office move before deploying to Bentiu.

London

- Trained to provide extra support to regular forces in times of tension, crisis and conflict. - Focused training providing logistical expertise in operations and exercise theatres -manning Forward Logistic Sites, facilitating the transfer of personnel, mail and cargo. - Completed the Forward Logistics Course (attaining CTU Loading Supervisor accreditation and Dangerous Goods awareness handling).- Promoted to Assistant Class Leader and awarded ‘Best Overall Recruit’ upon graduating Phase 1 training.- Further training courses include: First Aid, Seamanship, Fire Fighting, Weapons Handling, and Leadership Training.

Borneo

- Planned, managed and accurately distributed food rations and equipment to 150 people at several intervals. - Placed large precise orders with suppliers, which maintained and improved working existing relations, whilst guaranteed cost effectiveness.- Organised storeroom, ensuring rations were stored hygienically and equipment stored safely, clean and ready for use.- Worked beside the Five Week Coordinator to deliver a weeklong adventure challenge. Challenge consisted of tough physical and mental trials, including trekking, white water rafting and bike riding. Conducted field assessments of hospitals, medical evacuation sits and driver routes.- Completed the Off Road Driver Assessment - allowing driving of the NGO’s fleet of 4x4 vehicles. - Maintained charities fleet of vehicles, carrying out weekly parade checks.

Leyte, Philippines

- Supported the safe deconstruction of homes, schools and hospitals that were damaged during typhoon Haiyan.- Team led an International Organisation of Migration (IOM) initiative to repair and improve over 500 bunkhouse style homes, working to improve foundations as well as create a shelving unit for each household.- Managed and trained volunteers as part of the floor building team that were one part of a twelve stage process formed to build 60 transitional shelters for over 400 people.

London, United Kingdom

- Assist and supported the Emergency Surgical Response (ESR) team in procurement of non-medical goods for the pre-deployment phase of the surgical platform.- Researched and gathered quotations for pre-selected items according to authorisation level matrix, before making purchases.- Completed procurement files for each block of items – Invoices, Purchase Orders, and Goods Received Notes.- Executed procurement initiatives in accordance with Merlin’s financial and logistical procedures.

Cambridge, United Kingdom

- Responsible for all logistical requirements concerning trade shows that generates £500 000 in revenue per annum.- Tasks included stand layout and construction/breakdown, vehicle hire and driving of Luton vans, booking staff accommodation, the coordination of goods, safe packing/loading and transport of stock (900+ items).- Managed a budget of £5000 per show heading teams of 6-8 people. - Liaised with exhibition organisers to ensure stand requirements adhered to Health and Safety regulations.- Continual maintenance of in-house trade show room through report generation and updating of stock.- Designed marketing media for the Sales team, pieces included: invites, website promotion, banners and brochures.