Support Assistant Deputy Minister

* Administrative support to an Executive Director (EX-03)* Receive and process ATIP requests with deadlines* Open and distribute incoming regular mail and other material and co-ordinate the flow of information internally * Schedule and confirm appointments and meetings of Executive Director (EX-03)* Order office supplies and maintain inventory* Answer telephone and relay telephone calls and messages* Greet visitors, ascertain nature of business and direct visitors to… Show more * Administrative support to an Executive Director (EX-03)* Receive and process ATIP requests with deadlines* Open and distribute incoming regular mail and other material and co-ordinate the flow of information internally * Schedule and confirm appointments and meetings of Executive Director (EX-03)* Order office supplies and maintain inventory* Answer telephone and relay telephone calls and messages* Greet visitors, ascertain nature of business and direct visitors to Executive Director or appropriate person* Record and prepare, meeting agendas and records of decisions* Prepare and send HR action requests on behalf of the Executive Director’s request (Casual, Deployment, Term, Secondement)* Plan from start to finish and organize events/conferences that occur in-house or exterior for events sponsored by the Executive Director* Prepare meeting/conference materials as required* Work with SAP software Show less

*Administrative support to a accounting supervisor;* Leadership and coordination; * Processes accounts payable and receivable, * resolving complex problems;* Analyses issues and provides advice to colleagues* Performs accounts reconciliation and prepares variance and other financial reports.* Review contracts and agreement documents;* Exercise quality control of outgoing documents and information;* Reconcile computerised monthly reports;* Prepares and inputs… Show more *Administrative support to a accounting supervisor;* Leadership and coordination; * Processes accounts payable and receivable, * resolving complex problems;* Analyses issues and provides advice to colleagues* Performs accounts reconciliation and prepares variance and other financial reports.* Review contracts and agreement documents;* Exercise quality control of outgoing documents and information;* Reconcile computerised monthly reports;* Prepares and inputs journal vouchers;* Prepares reconciliation and status (petty cash, travel advances, accountable advances, candidate deposits);* Provides on the job training to help new employees Show less

* Administrative support to a real estate agent;* Research legal documents;* Update different databases or information of clients and properties; * Organize travel arrangements and make reservations; * Prepare and administer contracts;* Property management;* Respond to inquiries received by phone and e-mail and relay telephone calls and messages;* Accounting tasks