 Plan and coordinate administrative procedures and systems and devise ways to streamline processes Assure all needed resources for office daily operations Coordinates facility maintenance and repairs, being also part of planning team for office spaces further expansions Manage and be responsible for the purchasing of office related equipment and services Maintain relations with contractors, landlords, suppliers Responsible for timely and accurate reporting on resources availability (including workplaces), make forecast of future requirements and costs Monitors and reviews implementation of health and safety standards to ensure law compliance and risk-free activities Responsible for IT inventory management Manage & be responsible for Fire & safety systems including FAS, Sprinklers, Fire extinguishers & PA system Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation Oversee facilities services, maintenance activities and tradespersons (e.g electricians) Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions Collecting, organizing, and storing information using computers and filing systems Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel. Processing vendor invoices in in corporate financial system for further payments. Managed compliance to keep organization operating within legal and regulatory guidelines. Reported to senior management on organizational performance and progress toward goals. Delivered performance reviews, recommending additional training or advancements Controlled resources and assets for department activities to comply with industry standards and government regulations Monitor costs and expenses to assist in budget preparation