Contract Services Administrator• Communicate with various contractors (plumbers, roofers, gas fitters, elevator technicians, etc.)• Customer Service• Arrange for repairs as per service requests submitted from all plants• Safety training• Weekly spreadsheet reports• Work independently as well as within a team• Attend weekly meetings and follow-up on action items when required• Compose emails, letters, etc.• Assist in the contracts processes by meeting with prospective contractors, providing copies of contracts, arranging signatures and providing final copy in both electronic and hard copy to the vendor• Maintaining professional relationships with our on-site customer• Strong knowledge of Microsoft Office applications including Word, Excel and PowerPoint• Strong typing and data entry skills • Ability to handle pressure and deal with all levels of staff, contractors and clients• Communicate effectively and professionally with consultants, clients using telephone, e-mail or one on one settings• Ability to prioritize and meet strict deadlines• Detail-oriented and analytical• Strong problem solving skills with the ability to manage conflicting priorities and deliver on aggressive timelines• Exceptional communication and interpersonal skills with the ability to develop strong cross- functional working relationships• Strong written and verbal communication skills• High level of business acumen with strong judgment, decision making, and analytical skills

Group CoordinatorCoordinate and provide support to four Vice-Presidents and six Account Directors in the Public Affairs sector of the nation’s leading strategic communications consultancy firm. • Schedule and attend executive-level meetings, record minutes of meetings • Prepare agenda for and attend weekly WIP (work in progress) meetings, follow up on assigned items • Handle sensitive and confidential information with discretion• Maintain calendars for Vice-Presidents• Develop presentations and Excel spreadsheets.• Populate proposals with appropriate information and format as required. • Prepare contracts for signature, scanning, mailing to clients• Prepare monthly expense reports for Vice-Presidents. • Prepared monthly reports for analysis by executive management. • Prepare invoice letters for signature. • Prepare spreadsheets for clients as required. • Communicate with clients on upcoming political events, seminars, etc. • Update and maintain Provincial and Municipal lobbyist registries for Public Affairs team • Maintain daily activity journal with accuracy noting appropriate billing codes and time spent on each account

Served as Executive Administrative Assistant for three Vice-Presidents (Sales and Marketing, Business Development and Operations) Back up for President's Executive AssistantInvolved in all administrative and project support efforts. Conducted in-depth business development research. Developed presentations and scheduled executive-level meetings and travel. Prepared monthly expense and travel reports. Designed, coordinated, and maintained vital competitive analysis process to facilitate implementation of aggressive company marketing strategy.Arranged bi-weekly sales conference calls for Vice-President and 16 Sales Managers. Successfully took minutes of meetings and prepared and distributed minutes in a timely manner.Prepared monthly reports for analysis by executive management.Made travel arrangements including air, hotel, meeting facilitiesParticipated at trade shows (occasionally involved travelling) including staffing the booth and providing current and potential clients with information on cold storage warehousing and related facilities

Provide administrative support for Department Heads, Principal and Vice-PrincipalOversaw a wide variety of administrative functions, supporting all director-level processes. Arranged parent-teacher interview days. Responsible for the collection of Activity Fees, balancing collection of monies and subsequent banking activities. Liaison between school/department and Board central office. Developed internal correspondence that facilitated effective communication and transfer of information between management and teachers.