Sueli Almeida Email & Phone Number

Menlo Park, California, United States

• Handle and prioritize complex calendars, including scheduling meetings and resolving scheduling conflicts• Draft updates to the Executive’s organization (including email, memos, documents, presentation decks, and reports as requested or as needed)• Attend meetings, communicating agendas, taking notes, and tracking action items• Serve as an extension of the Executive, tackling a wide breadth of tasks and responsibilities so that they can refocus on other areas as necessary• Deepen understanding of the responsibilities and tendencies of the executive to anticipate needs proactively and work autonomously to get ahead of them• Autonomously navigate shifting priorities and requests• Proactively contribute with insights and ideas that improve team process or culture• Determine methods and best practices for new projects or assignments• Identify needs and gaps within the organization, and partner closely with the team to suggest solutions / project resources and research vendors, programs, etc.• Run cross-functional projects, programs, and team building events within the Executive’s organization

Burlingame, California, United States

Perform an extensive array of administrative tasks such as: managing calendars, booking travel, and scheduling facilities and equipment. Coordinate duties for multiple offices and time zones. Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. Serve as a technical lead for small projects.• Executive support, strategic project management, and event planning experience• Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage work time efficiently• Ability to adhere to an expectation of complete confidentiality on all business matters• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships• Google Suite and Concur experience

Sunnyvale, California, United States

Coordinated all VP travel arrangements. Aided with team building and overall support of organizational culture and employee morale. Oversaw daily schedules and calendars for three VP officers. Orchestrated catering for meetings and events. Organized and kept records of volunteer activities. Provided assistance to visiting executives. Administered Word processing and spreadsheets.• Proactive coordination of VP travel arrangements (Internal Tool).• Actively managed daily schedules and calendars for 3 VP Officers (Outlook).• Expense Reporting (Concur).• Meetings, All Hands, and team events logistics.• Assisted with team building and overall support of organizational culture and employee morale.• Organization and record-keeping of volunteer activities (Word, Excel, and PowerPoint).• Greeted and assisted with visiting executives.

Santa Clara, California, United States

Kept and maintained minutes of all meetings of board of directors. Submitted regular financial statements in form, manner, and frequency prescribed by board of directors.Prepared annual statement for the annual meeting of the club. Supported CPA as required regarding tax forms. Completed registration process for organizations, including registering players, coaches, assistant coaches, and managers. Charged expense to accounts and cost centers by analyzing invoice/expense reports and recording entries.• Kept and maintained the minutes of all meetings of the Board of Directors (Word).• Submitted regular financial statements in the form, manner, and frequency prescribed by the Board of Directors (Quickbooks, excel).• Prepared an annual statement for the annual meeting of the club.• Prepared and submitted all tax forms required by CPA for annual tax preparation.• Completed registration process for the organization, which includes registering players, coaches, assistant coaches, and managers.• Travel and hotel arrangements to tournaments.• Calendar Management of all tournaments.• Charge expense to accounts and cost centers by analyzing invoice/expense reports and recording entries.

Orlando, Florida, United States

Performed all post-closing duties including warehousing, funding authorization, verifying incoming wires, process all incoming and outgoing funds. Oversaw all disbursements, A/R and A/P relating to closings. Mailed all recordings to proper counties. Ordered all title policies from the underwriter and verified the fulfillment of requirements. Compiled monthly reports.

Orlando, Florida, United States

Reviewed and processed all incoming orders to include ordering of title search, payoffs, homeowner’s association estoppel, evidence of insurance, and surveys. Communicated directly with loan officers, providing constant updates through processing of new orders. Scheduled all closings. Performed all post-closing duties to include warehousing, funding authorization, verifying incoming wires, posting all incoming and outgoing funds. Oversaw all disbursements (A/R and A/P relating to closings) and recordings. Compiled monthly reports.

Santa Clara, California, United States

Managed office consisting of six staff members. Oversaw accounts payable/receivable, timekeeping, and payroll. Reviewed and authorized payment of all invoices and claims. Organized and conducted monthly board of directors meetings and group orientation seminars. Compiled monthly and annual accounting and statistical reports. Contracted and conducted annual conventions. Counseled and advised board of directors on concerns including performance, management, compensation, employee survey results, skills, and competencies. Served as public relations representative for social functionsand events.