Sue O Brien Email & Phone Number

Boston, Massachusetts, United States

Falmouth, Maine, United States

• Provide administrative support to the CEO and C-team• Prepare and process weekly payroll, administer all insurances and 401 (k) benefit program • Plan and organize all Board of Directors meetings, corporate events, and company/employee functions• Plan and organize travel arrangements for CEO and C-team• Calendar and appointment management for CEO• Administer corporate giving programs• Maintain physical and electronic human resource files

Casco Bay, Portland, Maine, United States

Oversee daily operations of multiple offices to ensure that the business is running efficiently. Assist the broker/owner with daily tasks coordinating closings and needed paperwork, responding to clients, and assisting with showings as needed. Responsible for all back-office and bookkeeping duties, accounts payable/accounts receivable/agent commissions, QuickBooks, and revenue reports. Organize filing system and monitor team members for contract compliance and procedures. Produce marketing materials for print advertising, social media, and listing presentations. Track expenses and ensure the monthly budget is adhered to. Set up a new online banking system for deposits and agent payments. Greet clients and visitors to the office and direct them to the appropriate department. Maintain office calendar, schedule meetings, appointments, and team training sessions. Coordinate construction needs for multiple offices, order needed furniture, accessories, and other needed items. Act as "gatekeeper" for broker and help to keep his schedule running smoothly. Other duties as needed.

Portland, Maine

Executive Administrative Assistant reports directly to the President and CEO. This position requires a high degree of discretion and confidentiality and will provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and managing travel arrangements.Day-to-Day Responsibilities:•Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.•Answer phone calls and direct calls to appropriate parties or take messages.•Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.•Greet visitors and determine whether they should be given access to specific individuals.•Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.•Perform general office duties, such as ordering supplies and maintaining records management database systems.•File and retrieve corporate documents, records, and reports.•Open, sort, and distribute incoming correspondence, including faxes and email.•Manage travel arrangements for executives.•Prepare responses to correspondence containing routine inquiries.•Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.•Provide clerical support to other departments.•Manage and maintain executives' schedules.

Hingham, Ma

Norwell, Massachusetts, United States