Project - Procurement - Contract - Operation, Supply & Services Management

Checking all relevant bidding documents provided by the Clients, prior generate Project Procurement Plan of the project tendered.Coordination with internal departments to ensure the Project Procurement Plans will align with the Project requirements and all relevant internal departments.Generating and issuing Project Procurement Plans based on requirements as stated on bidding documents and internal project departments policy and procedures.Reporting to and helping Procurement Department Head to ensure all existing projects are executed as per project requirements (CONTRACT), Technical Specification, Budgeted Cost, specified Delivery Time, and considering HSE aspects.Assist Procurement Department Head and existing Project Procurement Managers to ensure the projects are being handled smoothly running as has been planned and scheduled. Assist existing Project Procurement Managers to manage and update Procurement Master / Monitoring Status to ensure all procured packages, both Materials, Tools, and Equipment will be arrived at the final defined destination place before or closed to Require on Site (ROS) date.Assist existing Project Procurement Managers to help all project procurement staffs, including Buyers and Expeditors to ensure all buying and expediting will be executed as available and allowable internal procedures, meet project requirements, budget and schedule as well.Keep coordinating and meeting with all relevant internal departments, such as Marketing and Business, Engineering, QA/QC, HSE, Project Management Team to ensure the projects will align with project requirements and stake holders’ targets.

Archetype Grouphttps://www.archetype-group.comArchetype Group

Determine and define stakeholders’ requirements, CONTRACT both Commercially including its Terms &Conditions and also Technically as referred to FEED and its Conceptual Design made and approved.Organize, coordinate and direct the projectImplement the "We Care" culture throughout the project teamEstablish project objectives for: Safety; Quality; Scope; Schedule; CostEstablish a project organization and assemble resourcesBuild an integrated project teamLead and direct the project team;Communicate well defined requirements and standards to the project team;Delegate responsibilities to properly qualified team members;Motivate all team members over the project life cycle;Listen to all stakeholders, solve problems and resolve conflicts;Forecast and report project status;Manage project risks;Evaluate project performance against standards and benchmarks;Manage the contract with the client; andControl and Manage the project, that all objectives are met

Organizing – Planning – Controlling – Budgeting – and Operating the Projects to ensure all project activities to beexecuted as planned and scheduled meet the budget and defined technical specification referred to the Contractawarded by the Clients.Assigning Project Procurement Manager to each project, to manage Procurement TeamCoordination with other Corporate Discipline DepartmentsDirects monitoring, coordinates activities of dedicated project personnel engaged in purchasing and logistic ofmaterials, equipment, machinery, supplies, and servicesIdentify & Checking Technical Requirements, Initiating and Maintaining Approved Supplier List, Contact with Bidders(if required), Opening Bids, Commercial Bid Analysis, Commercial Negotiation, Prepares instructions regardingpurchasing systems and proceduresResponsible to evaluate and apply Commercial Terms and ConditionsReviews purchase order claims and contracts for conformance to company policyResponsible for contract with Suppliers, Contractors and ConsultantsAssessment of delivery periods, analyzes market and delivery conditions to determine present and future materialavailability and prepares market analysis reportsManaging cost and delivery of procured itemsOrganizing control and report systems to monitor progress of all procurement activities to meet project objectivesPlanning and staffing procurement team;Ensuring that long lead or critical items are identified in early stagePreparation, review and approval of Project Procurement PlansResponsible for preparation of budget and to execute the project within budget incorporated with Cost ControlManagerDevelops and installs procedures and practices, and studies workflow, sequence of operationsTo develop procurement team & its operation proceduresTo set up a system towards ISO 9001 certifications, incorporated with HSEQ Dept.

Organization and Planning; Controls; Operations; Strategy of Procurement Functions; Interface and cooperate with the Contract Manager; The Project Control Manager; the QHSE Manager, the Engineering Manager, Construction Manager, the Controls Manager; the Pre-Commissioning Manager, and the Client’s Representative as well to ensure all project objectivities and goals can be reached expectation and meet the aspects of commercially; technically; and legality in order to achieve the forecasted benefits; schedule; quantity; and quality targets concerning to reducing costs, utilize sourcing, and optimize serving to the internal and external Clients as organized by the Project Managers and The Manager of Projects

Planning, organizing, controlling procurement activities as per project objectives;Managing cost and delivery of procured items;Organizing control and report systems to monitor progress of all procurement activities to meet project objectives;Planning and staffing procurement team;Ensuring that long lead or critical items are identified in early stage;Preparing Request For Quotation (RFQ) and issuing RFQ with approval of the Project Engineering Manager/ CONTRACTOR Project Manager;Commercial evaluation of Vendor’s and Subcontractor’s quotations and coordination for their selection in project team;Preparing Vendor Bid Evaluation and issue the same with the CONTRACTOR Project Manager’s approval;Preparation of Purchase Orders (or LOI) and Subcontracts and obtaining approval for issuance by the CONTRACTOR Project Manager;Reporting procurement status to the CONTRACTOR Project Manager periodically;Interfacing with COMPANY Project Manager on project related procurement matters thru CONTRACTOR Project Manager;Sourcing, procuring and transportation of equipment, materials and goods purchased;Transportation of COMPANY supplied goods and equipment in coordination with Fabricator / Worksite respective personnel;Coordination of goods delivery and transportation to the Work site/SITE;Liaison with Construction/ Fabrication Manager to ensure effective material control on the worksite;Ensuring that all permits, licenses, custom clearances, etc. are available as needed;Authorization of release notice to suppliers invoices;

To execute maintenance projects based on Contract Agreement awardedInterface all related departments with in project organizationAdvice Owner in related with executed maintenance project activities, such as planning, engineering & commercial aspectsTo control all aspect in related with man power, cost / budgeting / commercial and technical aspects, Assist Project Manager to manage office staffs & offshore crews in related with their roles, such as maintenance planner, HSE engineer, procurement staff, HR & Admin staff, Key Performance Indicator (KPI) engineer, and Document & Procedure staff.Advising Logistics matters. And ensure the offshore crews change will be managed properly and optimal as needed by project Involve for commercial and contract matter which is not covered by Maintenance Services Contract.Ensure all staffs both office and offshore to carry out Q-HSE procedure and its implementationCoordination with Client’s authorized personal in relevant with Maintenance Services

• To execute maintenance projects based on Contract Agreement awarded• Interface all related departments with in project organizationTo control all aspect in related with Computerized Maintenance Management Services (CMMS), such as offshore manpower; readiness, readiness of minimum and maximum spare parts according to maintenance program; Assist Operation Manager to manage office staffs of project related with their roles, such as maintenance planner, HSE engineer, procurement staff, HR & Admin staff, Key Performance Indicator (KPI) engineer, and Document & Procedure staff; in charge for Logistics matters. And ensure the offshore crew change will be managed properly as scheduled; Involve for commercial and contract matter which is not covered by Maintenance Management Services Contract; Ensure all staffs both office and offshore to carry out Q-HSE procedure and its implementation; Coordination with Client’s authorized personal in relevant with Maintenance Management Services