Sultan Singh Email & Phone Number

Sonipat, Hr, In

Sonipat, Haryana, India

Successfully providing housing management services to 500+ JGU Faculty & Staff at Jindal Global City with added responsibility of Supermax Housing Society as Chief Manager-Administration & Housing Management & Team Leader. My role & responsibility include interaction with all stake holders viz Faculty & Staff, Jindal Realty Limited, Supermax Management, House Owners & various vendors etc. Negotiate and execute rent agreement/rent renewal agreements for the dwellings to be hired for JGU Faculty & Staff. The dwellings so hired are furnished properly and get ready in all respects before allotment to the Faculty/Staff. Broadly, this involves; monitoring the occupation/vacation status of flats, compiling and submitting data of monthly rental & maintenance charges to JGU Finance for payment, budget forecast/projection, expenditure & accounting, inventory planning & procurement in advance, deployment of various resources for upkeep and maintenance of inventory and ensuring that uninterrupted essential services like power, water supply, internet services and security etc. are provided with complete clientele satisfaction.

Sonipat (Haryana), Ncr Of Delhi (India)

In my quest to explore the new horizons, I was posted as Senior Manager & In-charge of Housing Management department at Jindal Global City, a new township planned across 650 acres of land in a phased manner. Here, my role & responsibility include interaction with all stake holders viz Faculty & Staff, Jindal Realty Limited, House Owners etc. to negotiate and execute rent agreement/rent renewal agreement for the dwellings to be hired for JGU Faculty & Staff. The dwellings so hired are furnished properly and get ready in all respect before allotment to the Faculty/Staff. Broadly, this involves; monitoring the occupation/vacation status of flats, compiling and submitting data of monthly rental & maintenance charges to JGU Finance for payment, budget forecast/projection, expenditure & accounting and deployment of various resources for clientele satisfaction to ensure uninterrupted power, water supply and internet services etc. for them.

Sonipat, Haryana, India

Transferred again to Security department in organizational interest as Manager Security. Managed the Campus security effectively when it was housing a beefed up strength of approximately 6000 students and 2000 Faculty, Staff and Outsourced Personnel apart from ensuring the safety of huge quantity of costly material/equipment as hither-to-fore.

Sonipat, Haryana, India

Streamlined the procedures, formulated new formats and carried out audit of stores for proper accounting. Priorities set, drills defined, and duties allocated for timely receipt and issue of material for gainful utilization of available time and efforts in the best interest of the organization. Identified existing shortcomings as well as areas of improvement and coordinated with concerned persons for addressing the same. Introduced the use of certain essential equipment viz rubber stamps, weighing machines/scales etc. and system of bar-coding on inventory for smooth functioning of Stores. Ensured regular health checkup of inventory and timely sharing of stock-status with User, Procurement & Finance department to avoid undue purchases/unnecessary accumulation of material. Coordinated for repair/replacement of items under warranty and affected cost saving by retrieval of serviceable items dumped in scrap as well as selling of dead inventory/scrap by organizing competitive bidding. Implemented ERP for preparation of Good Receipt Notes etc. on its Inventory module. As In-charge, managed efficiently the overall functional aspects of Stores.

Sonipat, Haryana, India

Strengthened the 'Vendor-base' by initiating the process of identifying & empaneling genuine vendors with University with the help of available IT tools and physical means. Documented the entire registration process and shared the authentic database so created with Procurement team to conduct intense competition amongst vendors while buying superior quality of goods/services at lowest rates and in a minimal time frame. System Improvement by evolving Standard Operating Procedures and Guidelines on Procurement as per functional viability, procedural regularity and financial propriety. Ascertained the requirement of rate contract for various products/services and coordinated for concluding the same in consultation with all stake holders. Carried out mainstream procurement of high value items with proper planning, meticulous analysis and intense negotiations, which affected handsome savings to the University while purchasing quality goods/services. Diligently did so until August 2016; when asked by the Management to take over as In-charge Stores, due to exigencies of work and organizational interests.

Sonipat, Haryana, India

Maintained close liaison and cordial relations with FRRO to facilitate our international students/faculty and foreign guests with respect to their FRRO related formalities as per law. Coordinated with various other offices of the Govt. of Haryana viz. Police, Civil & Judiciary to serve the best interests of the organization. Formulated various Policies, Directions and Advisories on administrative matters under direct guidance of the Jt. Registrar & Director Administration and monitored action/compliance thereon. Successfully accomplished the specifically assigned tasks such as creation of a scrapyard, supervising the shifting of discarded/unutilized material therein and organizing the same category wise as usable/repairable/unserviceable including ascertaining and suggesting their gainful utilization. Coordinated for the disposal of auction able/scrap material and expedited for rectification of kitchen snags. Vetted various tender and post-purchase documents as per policy in vogue and carried out periodical survey of the market for ascertaining genuine rates of various products/services intended to be purchased/hired by the University as per requirement from time to time; until November 2015 when internally transferred to Procurement department in organizational interests.

Sonipat, Haryana, India

Post superannuation from Indian Army, joined O.P. Jindal Global University as the only Security Officer. Provided an effective and comprehensive security cover to approximately 3000 students, faculty & staff of this fully residential and global university, besides monitoring the movement of material and safety of property. This was successfully achieved by efficiently managing the training, deployment and operations of the security force of strength 120 guards from three different security agencies as well as monitoring of 200 CCTV cameras. In addition, worked in close coordination with Chief Warden and enforced discipline and students’ code of conduct on campus. This included carrying out of security audit in Students’ hostels/campus, security protocols at exit/entry gates, confiscation of banned substances, representing as Security Officer during Students’ Disciplinary Committee and so on. Continued doing so until 20 November 2014; when internally transferred to Administration (Facilities Management) owing to exigencies of work and organizational interests.

Pan India

Initially, joined Indian Army as a Sepoy and thereafter in recognition of my sustained hard work & exceptional devotion to duty, I was commissioned by President of India as a Jr. Commissioned Officer (Gazetted, Govt. of India). Excelled in basic military training and subsequent technical courses, which earned for me the award of various Commendation Cards/Appreciation Certificates by apex Army appointments. Having strong experience of 25 years in the arena of Office Administration & Human Resource Management including legal compliances and two years' experience in imparting Technical Training to the combatant clerks of Indian Army as a top-grade qualified Instructor. Management of General Administration, Security/Vigilance, Logistics and Operational Preparedness had been the essential integrated facets by virtue of my role and responsibilities during the course of my duties.

Matriculation, English, Hindi, Sanskrit, Maths, Science & History/Geography

Higher Secondary (10+2), History

Bachelor Of Arts - Ba, Foundation Course, Hindi Literature, Political Science & History