Responsible for overseeing administrative operations within multiple regional offices. Lead a team of administrative professionals, ensuring efficient office management and support. This role involves streamlining processes, management and administrative assistance, while facilitating communication between locations within region to align with corporate objectives. Adept at overseeing administrative processes, managing teams, and fostering strong interdepartmental communication. Also handles compliance and reporting, maintains records, and utilizes technology to enhance administrative efficiency. Strong problem-solving skills and the ability to address complex administrative challenges are essential for success in this role.

Promoted during company rebranding from Aramark Uniform Services to Vestis Corporation.

Provided comprehensive support to top-level executives and immediate management, while assisting multiple departments such as finance, payroll, human resources, DOT, and other corporate functions. Primary point of contact for employees and vendors, demonstrating excellent interpersonal and communication skills. Successfully delegated tasks and ensured their timely completion, effectively managing daily office functions, including supply ordering, mail processing, and general office management. Spearheaded the implementation and creation of office procedures and policy binders and actively promoted OSHA compliance, while adhering to Fleet and HR policies to ensure smooth operations and enhance efficiency. Collaborated with the finance manager to ensure seamless accounts payable processes, generate analysis reports, and manage purchase orders. Skillfully handled accounts receivable collection and account reconciliation. Notable achievements include successfully implementing the administrative coordinator position at location. Additionally, provided training to current employees on daily procedures.

Worked closely with parents to provide the best care possible to young children, five and under. Duties provided as a family manager and mother’s helper; constant supervision of children in care, light housework and chores, preparing meals for children/family, laundry and grocery shopping. Assisting children with daily activities, school and life skills preparation. Taking children to activities outside the home on a daily basis, running errands for family. Providing constant availability when needed.

Operated a multi-line phone system, providing professional and courteous phone support. Collaborated closely with attorneys and paralegals, seamlessly integrating into the team. Oversaw office supplies and maintained general office organization, contributing to a productive work environment. Demonstrated meticulous attention to detail while managing confidential records filing and conducting accurate data entry in both physical and computer-based systems. Handled a variety of files, including pleadings, billing files, discovery binders, and computer databases, utilizing local computer filing systems. Collaborated with the bookkeeper to generate monthly statements and invoices for clients and representatives, maintaining accurate billing records.

Demonstrated exceptional reception and administrative skills, effectively greeting vendors, VIPs, and visitors, while maintaining a professional and welcoming office environment. Managed office supplies and vendor list, ensuring timely procurement of supplies as needed. Efficiently operated a multi-line phone system, handling a high volume of calls and maintaining detailed call logs. Conducted data entry, filing, and distribution of contracts, while diligently scanning and organizing records for the local office location. Generated and mailed monthly invoices as required. Contributed to process improvement by creating a comprehensive manual and procedural binder for the administrative assistant position, facilitating a seamless transition when I left the role.

Professionally greeted and attended to multiple visitors and clients, ensuring a welcoming and organized reception area. Assisted with receptionist duties, including file organization, research and development, and providing support to attorneys and paralegals. Assisted with legal filings, documentation, and the organization of filings and binders, showcasing attention to detail and a meticulous approach to maintaining accurate records. Maintained intake appointments and confirmations for potential new cases, efficiently managing appointments through phone and Outlook scheduling.

Efficiently operated a multi-line phone system, answering and redirecting up to 30 calls per day, ensuring prompt and professional communication. Demonstrated keen attention to detail in ordering and distributing office supplies within a fixed budget, maintaining inventory levels, and overseeing office supply purchases. Facilitated internal communication by assisting with the distribution of employee notices and office mail, ensuring timely delivery and fostering efficient workflows. Displayed strong written communication skills by composing and drafting outgoing correspondence and pleadings on behalf of the attorney. Interacted with clients, attorneys, and paralegals on a daily basis, providing professional and courteous support, and maintaining confidentiality and discretion.