Md Sumon Email & Phone Number

Riyadh, Riyadh, Saudi Arabia

DAR AL RIYADH, RiyadhPosition: Lead Document ControllerOct 2023 to present.Working with Dar Al Riyadh (DAR) PMC & Design Services Divisions on Various Projects.Projects:• King Abdullah Sports City – Master Plan development.• Neom Oxagon PSA Studies & Design • ROSHN – Al-Arous Easter village Design review • RCJY-JCPDI- Jazan Royal Commission Industrial City • KAFD – King Abdullah Financial District – Tenant Fit Out Review (Design)• KEC (Knowledge economic City) Design Modification• Al-Riyadh Holding – Al Arija & Al Sharq city development.Responsibilities• Study & setup document management/Information Management system considering project type, scale, and other attributes to ensure smooth process of project documents and delivery of project.• Plan resources required for Document control departments.• Monitor day to day team activities and reports.• Monitor status of deliverable list and reporting to project lead for necessary action accordingly.• Leading Aconex Implementation for new project including but not limited to, setting up a project from program level, uploading bulk documents /drawings, transmitting to client for review, creating workflow, raising RFI, RTRFI, WTRAN etc. • Preparing status report for management review according to status of documents submitted & received through Aconex and through other PMIS implemented in the project.• Establishing a procedural framework for collecting the controlled documents, including developing and/or enhancing document controls procedures and tools; managing and enforcing the collection, distribution and filing of controlled documents inside the organisation.• Implementing a good procedure for Archiving Documents on existing Projects and Completed Projects of DAR Al Riyadh.• Developed the document management plan and update it for smooth function of the Document Control Process. • Plan and conduct meetings and presentations related to document management.

Riyadh, Saudi Arabia

•Develop process & procedure for information/document management system.•Coordinate with Project stakeholders (Client, Design Consultant, Project Manager, Supervision Consultant & Contractors to set-up documents flow, standards, procedure and process to meet the project requirements and close out.•Cooperate with project departments to make sure Document Distribution Matrix (DDM) is set up correctly to meet the project needs.•Monitor & ensure that standard document management system is being followed and maintained to meet the project success.•Train project stakeholders about the process and procedure of project document management system, numbering /codification system and Document distribution matrix.•Manage controlled copy of documents in auditable standard for periodical audit.•Maintain confidentiality of documents that are intent to kept confidential within certain level.•Distribute drawings, technical & other documents hard copy and soft copy to the concern personnel.•Ensure unexpected use of obsolete/superseded documents.•Performing a comprehensive quality check on each document and associated documents, •Prepare report to present on weekly /periodically meeting for documents yet to be submitted, responded and documents not yet responded by project stakeholders.•Prepare and update required electronic logs for various types documents to ease finding of required documents and to ease to know status of documents•Receive, release, upload, manage documents on EDMS system as per project needs. •Follow up with contractor/client DCC and concerned departments for pending documents.•Attend weekly/monthly project meetings to highlights issues and recommend wherever improvements needed to project stakeholder about document management system.•Prepare final report and handover documents to client’s representative to close out the project.

•Study the type & scale of the project to prepare necessary procedures, process & forms required for document control department.•Documents classification sorting, filling, archiving and retrieval of documents in a standard indexing and filing system.•Defining of proper and unique document number for multi type of construction and technical documents, •Ensure implementation of document numbering system for documents being generated from various dept. of HSH as well as provide appropriate number for incoming documents from client /contractor if there is no number defined by the sender. •Provide guideline to junior document controllers, to ensure that they are storing hard copy and electronic copy of documents on designated place in accordance to document control procedure.•Ensure unexpected use of obsolete/superseded drawings and other technical documents.•Distribute drawings, technical & other documents hard copy and soft copy to the concern personnel of the project & management.•Prepare report to present on weekly /periodically meeting for documents to be responded and documents not yet responded by client /contractor.•Prepare and update required electronic logs for various types Documents to ease finding of required documents and to ease to know status of documents, such as •Follow up with contractor/client DCC and concerned departments for pending documents.•Coordinate with site coordinator for their day to day needs and handling confidential documents strictly observing necessary controls/access restrictions.•Drafting, Formalizing various type of documents in standard format.•Prepare ID documents for manpower & Vehicle documents to obtain sticker /access/ID for restricted area of Saudi Aramco/SABIC/SADARA etc. client•Well familiar on filling of appropriate form in Arabic (normal typing speed) & English for submission to client to obtain IDs and vehicle access permit.

•Manage procurement related documents such as purchase order, supplier quotation, delivery notes, dispatch notes, •Record quality inspection of materials delivered by supplier.•Negotiate with supplier for obtaining discount on submitted quotations•Preparation of periodical report on procurement status.•Audit internal documents periodically to ensure compliance of quality and audit requirements.•Maintain electronic log for all purchase orders, vendors, quotations, price lists, etc.•Darting of letters, MOM, reports etc.

•Maintain electronic log for all documents and correspondences. •Preparation of invoices.•Drafting of letters.•Preparation of time sheets.•Maintaining calendars.•Drafting of MOM.•Preparation of employee’s payment.•And other assignment given by the manager.