Sunil Kumar Mallik Email and Phone Number

Currently managing project operations for around 30 thermal power and 4 nuclear power plant projects for GE Power India Ltd. & GE Power Systems India Pvt. Ltd.1. Project Operations, Documentation and Coordination:• Actively communicating and collaborating with cross-functional teams, ensuring seamless project operations.• Providing Assistance to Business Unit Managers, Project Managers and other stakeholders of the Units with respect to projects'/contract' documentation and backend support.• Assisting the supervisors with vendor management.• Efficiently managing project documentation, encompassing invoices, delivery notes and comprehensive reports.• Coordinating procurement and distribution of project supplies in strict alignment with project schedules.• Maintaining meticulous material records to ensure compliance with Material Data Control Center (MDCC) standards.• Reconciling BBU’s (Billing Backup Units)2. Financial Support and Accounting:• Creating Sales orders, delivery notes, Invoices and creating financial reports in SAP.• Handling approvals of various documents like High Sea Sales, Certificates & Excise documents etc.• Skill-fully clearing customs duty payments by meticulously verifying and providing essential documents, including proof of origin, transport records, commercial invoices, customs value declaration, air waybills, packing lists, bill of lading, and bill of entry.• Efficiently coordinating with GFSS Chennai and Treasury Noida IHDP, ensuring the timely processing of payments.• Facilitating the request for Bank Guarantees (BG) through the ALOC software system, enhancing financial security.3. Training & Development• Conducted comprehensive training sessions for more than 100 employees, focusing on essential aspects of our sales process and SAP utilization.These training and development initiatives were aimed at enhancing the team's SAP proficiency and improving overall operations and invoicing processes.

• Conducted thorough validation of HSN (Harmonized System of Nomenclature) Codes and GSTIN with material master codes, minimizing errors in documentation.• Prepared all necessary documents and invoices for issuing road permits to customers, notably NTPC.• Collected and organized all required documents and invoices for E-way Bill issuance• Collected Material Data Control Center (MDCC) information and match it with vendor invoices to facilitate Road Permit issuance.• Managed the process of generating road permits, including the verification of Delivery Pin Code, Invoice Date, Invoice Number, and Vehicle parameters.• Promptly attended to the cancellation of E-way bills within 24 hours, ensuring proper handling.• Authorized vehicle updates and maintained validity periods in accordance with the distance mentioned in the E-way Bill.• Implemented processes to prevent the cancellation of verified E-way bills.• Facilitated the rejection of E-way bills by the parties within a 72-hour window from the generation of the E-way Bill, in accordance with regulations.

• Effectively and accurately communicated relevant project information to the client and project team.• Ensured the effective preparation and delivery of all project events and meetings and produced all necessary documentation.• Reviewed warehouse inspection reports from Store throughout the project's lifecycle.• Tracked and managed contemplated change notices and change orders in the database.• Tracked material delivery status of projects using SAP reports.• Checked and reviewed the status of payments against invoices.• Monitored all documents by their statuses and ensured document statuses controlled business functions.• Collected Swift details, Challan Copies of Custom Duty payments, Bank Statements, and forms from the central finance office, maintaining comprehensive records.• Prepared substantial completion certificates and obtained all required project close-out documents.• Kept the Customer Supporting Document (including closure certificates, Form C, road permits, invoices, packing lists, airway bills, etc.) and other stakeholders informed about project status and any issues that might impact the project

• Coordinated all activities related to document control procedures, including technical documents, drawings, and commercial correspondence.• Demonstrated expertise in leading a small group of document controllers, managing the site document control team, and executing document control duties.• Managed project document control system for the business.• Executed daily document control tasks, including document distribution, electronic folder maintenance, tracking, and retrieval of documents and drawings.• Exhibited hands-on experience in identifying and sorting engineering documents and drawings in alignment with ISO9001:2008 quality management systems, EDMS, QMS, PIRS and Vault standards.• Successfully organized and coordinated document control functions within a multidisciplinary engineering group, meeting project, proposal, and company quality requirements, as well as timely deadlines.• Maintained document procedures and managed change control processes for documents.• Maintained document logs for correspondence, material approval submittals, shop drawings, and FRI (incoming & outgoing).• Safeguarded documents and drawings in the document control office, ensuring they remained undamaged and easily traceable.• Demonstrated extensive experience in dealing with foreign clients from France, African countries, and Asian countries such as Malaysia, Japan, Thailand, the Middle East (Dubai, Doha, Qatar), and more.• Excelled at working within tight timelines, consistently adhering to quality and EHS requirements.• Managed the daily documents IN/OUT register and ensured prompt document deliveries to concerned individuals.• Catalogued all types of documents, including drawings, technical submittals, query sheets, shop drawings, approvals, and correspondence, assigning unique reference numbers for easy retrieval.