Finance work (50%):Review all transactions and ensure completeness of documentation and approvals.Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.Prepare payment vouchers, ensure correctness of cost classification and codingReceive payment advise and attached to relevant documents to filePreparing Payment schedule of all meetings, workshop and training participants and consultantsSafeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and ProceduresFollow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.Suppliers Invoice (15%):Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation formsPrepare all invoice payments and obtain approval from the authorised personnelOperations related work (30%):In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.In-charge of collating timesheets of all field office staff.Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.Support audit by making documents available.Support in Asset spot check and physical verification.

Covered for the project finance manager position.