Jen Dugan Email & Phone Number

Sunnyvale, California, US

• Manage executive support functions for CFO, CHRO, and CLO, ensuring seamless coordination of schedules, travel arrangements, and expense report processing
• Assist legal department operations, overseeing Ironclad and DocuSign signature coordination and contract workflow entry
• Support quarterly sub-certification process and compliance for Disclosure Committee
• Enter purchase requisitions (PRs) in NetSuite and provide status reports
• Support cross-functional projects and relationships
• Monitor company news and press releases for social media postings to increase brand visibility

Campbell, CA, US

• Calendar management, coordination of domestic and international travel, and expense report processing
• Provided support to the CFO during SPAC process
• Edited and formatted contracts and presentations and processed requests for signatures including notarization
• Responsible for scheduling board and committee meetings while working closely with board assistants, Estaff and board members, as necessary; prepared for and ensured all board meetings ran smoothly
• Worked closely with the administrative team, providing support as needed
• Coordinated meetings with investors, bankers, board members, auditors, internal legal counsel and the finance team during IPO/SPAC process

Santa Clara, California, US

• Supported CEO/Chairman with calendar management, travel, expense reports, board presentations, and various projects
• Managed office and supported business operations while working closely with VP of Operations
• Conducted new hire orientations including communication of general office information, distribution of IT assets, telephony and other onboarding requirements
• Managed receptionist and directed work related to front office and support of various executives and staff
• Meeting management including logistics, collection and compilation of slide decks, scheduling and catering
• Worked closely with board EAs to schedule board meetings and ensure meetings ran smoothly

San Jose, CA, US

• Managed heavy calendar, expense reports and extensive domestic and international travel for SVP/GM, Communications and Market Segments Business Unit
• Created and managed SharePoint sites for all groups within the business unit
• Tracked key organizational data (budget, travel, training) as point-of-contact for business unit
• Coordinated events and meetings including logistics, collection and compilation of slide decks, team-building activities, and secured catering, giveaways and IT support
• Drafted and edited documents and slides
• Served as liaison to other departments to roll out initiatives and communicated with the business unit on behalf of the SVP/GM

Campbell, California, US

• Office management and human resources administrator for CPA accounting firm
• Managed administrative and IT Staff
• Updated employee handbook and evaluation system by networking and benchmarking with other firms
• Administered insurance plans including benefits and workers’ compensation
• Managed departmental budget and analyzed invoices for all office and HR-related accounts
• Managed office relocation, construction and design project