River City Tattoo Company is a multi-million-dollar tattoo and body piercing business generating revenue from four popular and progressive studios. Located in the Richmond, Virginia area, each studio has a unique business model. As the Executive Assistant to the company owner, I streamline multiple calendars, schedule meetings, respond to emails, and assist with daily time management. I also created and implemented a multifaceted filing system which daily tracks release-forms and client callbacks. As the Business Manager, I supervise employee benefits including the launch of a pilot Roth IRA retirement program for all employees. On occasion I am the liaison to the owner for her involvement, at the board level, in a non-profit organization called Culture Works, which provides grants to local artists. Other responsibilities include:* Ensuring the company is on track to meet its financial goals.* Overseeing daily company cash flow, managing bank accounts, and cash on hand.* Organizing monthly financial sales reports and executing biweekly payroll processing.* Tracking expenses for large projects such as store build outs and renovations.* Maintaining compliance with Virginia Department of Professional & Occupational Regulation’s (DPOR) standards for all businesses and employees licenses.

◦ Extensive experience in project accounting processes from the opening setup to the closing of each project. Duties included preparing billing terms, budget table, and reviewing contracts to reconcile with the budget and billing terms.◦ Processed payroll for salary, hourly, and contract employees, which involved reviewing and posting weekly timesheets for accuracy, corrected as necessary and filed 401K and HSA contributions.◦ Completed and filed bi-weekly and quarterly employer payroll taxes with the federal and state government.◦ Maintained overall project accounts receivables which required preparing and processing bank deposits, entering cash receipts, and collection efforts on outstanding receivables.◦ Entered and reconciled firm’s accounts payable invoices, including managing credit card charges, processing accounts payable disbursements, and filing Sales/Use and General Excise tax returns.◦ Reviewed, processed, and maintained monthly pre-paid items write-offs.

◦ Responsible for all invoicing of specific architectural projects including coordinating direct and reimbursable expenses and consultant invoicing and reconciliation with the contract, budget, and billing terms.◦ Specialized in multiple project phases including invoicing tracking, bidding and construction administration, punch-list, and project closeout.◦ Generated and analyzed project reports for accuracy and arbitrated, as necessary.◦ Interacted with clients, consultants, and vendors per their accounting related requests.◦ Entered and reconciled firm’s accounts payable invoices, including employee expense reports and data related to miscellaneous expenses.

◦ Assisted President with scheduling of appointments and inquiry resolutions on behalf of the firm.◦ Assisted President, Principals, and Project Managers with special executive level support for meetings, firm-wide reporting, and complex project requirements.◦ Established and coordinated meetings: dates, times, attendees, and locations.◦ Role of scribe for monthly board meetings and annual Strategic Planning meetings.◦ Profit report generation, review, and distribution for Principals and Project Managers.◦ Answered inquiries on office policies and computer standards.

·Assisted the Vice Presidents and Senior Vice Presidents by organizing reservations, transportation, and conferences agendas.·Processed incoming and outgoing mail, packages, and faxes.·Accountable for inventory and equipment operation.·Responsible for data processing, bill processing and payments, and record keeping.·Organized special events such as luncheons, fundraising, and office renovations & relocation.

·Responsible for inventory, data processing, report generation and record keeping.·Created a “New Contacts Information” reference manual to organize clients, contractors, consultants, and suppliers by project.·Assisted principals, project managers, and lead interns by organizing transportation and reservations, process incoming and outgoing mail, packages, faxes, and emails.·Assisted the graphic designer with clients, consultants, contractors, architects, and sales representatives request and on the firm newsletter “Communiqué".·Worked on accounts receivable/payable with invoices and payroll.·Organized firm’s special events, such as office relocation, luncheons, and fundraising.