Susan Golinski Email & Phone Number

Greater New York City Area

• Executive Assistant for two Senior Managing Directors and two Associates, Global Advisory, Restructuring
• Handle phone coverage between bankers and clients; screen telephone calls, proactively handle follow up appropriately Heavy calendar management (schedule client meetings and conference call internally and externally)
• Schedule meetings, travel and conference calls with internal and external assistants
• Organize and manage calendars including superior judgement with email management for new calendar invites and priority messages
• Anticipate needs by looking ahead on calendar for conflicts and resolve if possible, raise flag to banker or associate
• Book heavy travel arrangements using concur; prepare detailed itineraries and proactively mitigate unforeseen changes

Newark, NJ

• Executive Assistant to Vice President, Chief of Staff and Vice President, Communications in the Customer Office (contract position)
• Calendar management, scheduling of meetings, coordinating travel arrangements, and submittal of expense reports
• Organized logistics events across the Customer Office: Town Hall, Leadership Meeting
• Applied Excel knowledge to better maintain RSVP list and prepare name tags for over 350 guests
• Assisted with day-of room preparations, greeting guests, and manning name tag table for Town Hall
• Coordinated logistics across 4 Customer Office locations, including but not limited to video conferencing connection, WebEx, catering, room reservations, and room set up for various Lunch and Learn meetings

Basking Ridge, NJU

• Executive Assistant to Vice President, Retail Experience (contract position)
• Managed company calendars
• Scheduled on-site/off-site meetings and set up of conference calls internal/external
• Organized all aspects of Retail Experience Team All-Hands Meeting (off-site)
• Coordinated all travel, inclusive of flights, trains, hotels, and ground transportation via Concur software
• Prepared and submit expense reports; reconcile payments with corporate card via Concur software

Parsippany, NJ

• Executive Assistant to EVP, Chief Human Resources Officer and VP, Business Integration (contract position)
• Handled internal and external executive’s calendars and time management
• Scheduled meetings and conference calls with sensitivity and awareness of the urgency in scheduling
• Heavy scheduling of domestic and international travel and organized logistics for on/off-site meetings
• Arranged all facets for President’s Council Meeting attended by top management
• Responsible for scheduling candidate interviews including travel logistics

Greater New York City Area

• Executive Assistant to Managing Partner of Global Real Estate and Private Equity Partner
• Managed calendars, worked closely with client organizations/research staff to schedule candidates for interviews
• Assisted with travel reservations
• Sumitted expense reports and ensured accuracy
• Created client presentations, business development packets, and proposals
• Provided input and assisting with confirmation letters, target lists, candidate presentations, reference reports, and closeout letters

Parsippany, NJ

• Executive Assistant to President of Data, SVP of Product Management & Chief Product Officer, and VP of Global Customer Service
• Supported CCO, CMO, Sr. VP of Global Sales, and respective teams totaling 30
• Managed multiple executives’ daily calendars including internal/external appointments, meetings, managing action items, presentations, and agendas
• Worked closely with internal and external partners to plan executives’ domestic and global travel including organizing global sales meetings, gift ordering, and managing budgets
• Negotiated contracts for venues, hotels and meeting rooms for sales meetings and conferences
• Prepared and submitted all office/travel expense reports

Greater New York City Area

• Executive Assistant for two Vice Presidents of Sales in the Northeast Region, 19 Sales Reps, Office Manager and Corporate Personnel, totaling 25
• Daily calendar management of appointments, meetings, special events, including putting together menus, and ordering food
• Prepared and maintained quarterly market schedules; responsible for reserving the showrooms and acting as gatekeeper for all market appointments
• Arranged shipping and logistics of Carter’s & OshKosh’s clothing sample lines for numerous locations
• Served as liaison between offsite offices nationwide
• Organized ‘meet & greets’ for Carter’s sales reps, buyers, clients, and corporate personnel

Greater New York City Area

• Administrative Assistant to Senior Account Director, Technology Director, and Account Manager for Family Life Magazine
• Performed a wide range of administrative support including calendaring, scheduling meetings, and travel arrangements
• Processed travel and entertainment expense reports
• Generated monthly Share of Market reports
• Prepared media kits, premium gift packages, and proposals for advertising
• Maintained extensive filing system and updated contact database, including the tracking of all clients’ advertisements in competitor magazines

Millburn, NJ

• Provided administrative support for the Chief Medical Officer and staff, totaling 5.
• Supervised two (2) data entry and shipping personnel.
• Prepared applications for FDA and CE-approvals and lengthy confidential documents/ contracts for their products, valves, that were implants.
• Processed invoices and shipping reports.
• Assembled and typed product brochures.
• Accountable for inventory of medical devices.