Suwidha Lodha Email & Phone Number

Dubai, Ae

Dubai, Ae

Dubai, United Arab Emirates

1. Recruitment:• Post job advertisements on platforms like Indeed and LinkedIn.• Screen incoming CVs and shortlist candidates for further review.• Schedule and coordinate interviews with candidates.2. Employee Onboarding and Documentation:• Prepare offer letters, employment contracts, and salary increment letters.• Coordinate with relevant departments to arrange necessary assets for new hires.• Ensure all required documents (hard copy and soft copy) are collected and… Show more 1. Recruitment:• Post job advertisements on platforms like Indeed and LinkedIn.• Screen incoming CVs and shortlist candidates for further review.• Schedule and coordinate interviews with candidates.2. Employee Onboarding and Documentation:• Prepare offer letters, employment contracts, and salary increment letters.• Coordinate with relevant departments to arrange necessary assets for new hires.• Ensure all required documents (hard copy and soft copy) are collected and maintained.3. HR Data Management:• Maintain and update the HR database with employee information and documentation.• Generate reports as needed for HR metrics and analysis.4. Policy Management:• Assist in the preparation and distribution of HR policies and procedures.• Ensure policies are communicated effectively to all employees.5. Attendance, Leave and Payroll Coordination:• Monitor daily attendance through the biometric system and sharing it with operation director.• Coordinate with admin for accurate tracking of trainers' daily attendance.• Update attendance records for payroll processing.• Track and manage employee leave requests and schedules• Enroll new employees into the biometric system. Ensure accurate and timely updates of employee records in the biometric database.6. Employee Relations and Compliance:• Prepare warning letters, termination letters, circulars, Memo’s, JD’s and experience certificates as required.7. Visa and Immigration Coordination:• Liaise with PRO (Public Relations Officer) for staff visa issuance, laboue contract, and cancellation processes.• Ensuring all visa-related documentation is handled efficiently and accurately.8. Facilitate communication and coordination with medical insurance providers. Show less

Dubai, United Arab Emirates

1. Prepare, apply, submit, and coordinate vendor registration processes.2. Generate monthly invoices accurately and ensure timely processing and payment.3. Follow up with clients regarding payments and address invoicing queries promptly.4. Maintain and manage client contracts.5. Prepare order forms.6. Update the password resets and mobile app logins for the users/driver7. Report for Gray drivers 8. Coordinate with clients to ensure all administrative documentation… Show more 1. Prepare, apply, submit, and coordinate vendor registration processes.2. Generate monthly invoices accurately and ensure timely processing and payment.3. Follow up with clients regarding payments and address invoicing queries promptly.4. Maintain and manage client contracts.5. Prepare order forms.6. Update the password resets and mobile app logins for the users/driver7. Report for Gray drivers 8. Coordinate with clients to ensure all administrative documentation (Delivery notes, PO etc) is completed accurately and on time.9. Update collection sheets daily and communicate updates to the green road finance team.10. Maintain, review and update daily rota from the central Green Road system.11. Schedule meetings for the Vice Chairman as required, ensuring efficient use of time.12. Upload job completion reports in Maximo as per requirements.13. Opening and closing cases in Salesforce. Show less

Dubai, United Arab Emirates

• Act as the main point of contact among VP, executives and external partner.• Assist VP, senior manager and executives with their daily tasks.• Manage VP and executives' calendar. Prepare Agenda and take minutes of meeting.• Maintain and update staff database in HCM System. • Organize and book travel arrangements and reservations for senior managers and executives.• Manage department Petty Cash and vouchers.• Coordinate with HRBP for senior managers all HR related… Show more • Act as the main point of contact among VP, executives and external partner.• Assist VP, senior manager and executives with their daily tasks.• Manage VP and executives' calendar. Prepare Agenda and take minutes of meeting.• Maintain and update staff database in HCM System. • Organize and book travel arrangements and reservations for senior managers and executives.• Manage department Petty Cash and vouchers.• Coordinate with HRBP for senior managers all HR related concerns (medical reimbursement, attendance, company app issue, leave management, payroll queries etc).• Prepare department staff attendance roster on monthly basis and uploading at Rostima. • Maintain & update documentation and filing system.• Prepare expense, spreadsheet and budget reports on monthly basis.• Follow-up with managers for the task assigned by VP.• Coordinate office day to day activities and operations to ensure efficiency and compliance to company policies and process. Show less

Dubai, United Arab Emirates

Responsibilities Include;• To provide administrative and clerical support to HOD as and when required, including composing and editing correspondence as directed and carrying out the administrative routine works.• Production of the periodic progress reports as required by the Head Of the Department.• Ensure maintenance plans, method of statement, Skill matrix, contingency plans, are updated as required.• Prepare annual leave schedules for staffs.• Prepare & monitor daily… Show more Responsibilities Include;• To provide administrative and clerical support to HOD as and when required, including composing and editing correspondence as directed and carrying out the administrative routine works.• Production of the periodic progress reports as required by the Head Of the Department.• Ensure maintenance plans, method of statement, Skill matrix, contingency plans, are updated as required.• Prepare annual leave schedules for staffs.• Prepare & monitor daily attendance & tracking of staff • Provide Biometric enrollments access for new joiners• Prepare job completion reports and KPI's on monthly basis• Liaise with HR department for staff joining exit process• Create & keep tracking on Purchase requisitions• Liaise Finance, & IT regarding Invoicing & contracts.• Monitoring of the operational effectiveness of all the departments through the use of established performance• Documents Uploading at online portal• Maintain Staffs data Generating the completion report in CRMSchedule assigning PPM in CRMDirectly reporting to HOD and ManagersAssist to Admin support and coordinatorsChecking Daily performance in Power BIGenerating PPM and FUM revenue on monthly basisPrepare and submit Monthly Attendance to HR for Payroll ProcessPrepare budget, calculations and Org chart on annual basis for management approvalTracking and maintain warning letters, leave applications, employee clearance, resignation and termination records of staff Show less

Dubai, United Arab Emirates

Responsibilities Includes:• Process orders via email or phone• Liaise with the Logistics department to ensure timely deliveries• Coordinate sale/purchase between suppliers and customers• Prepare purchase orders, sales quotations, delivery note and Invoicing• Responsible for coordinating sales activities with internal sales team• To follow up with customer orders and complaints• Preparing and presenting periodic sales report to management• Manage petty cash and… Show more Responsibilities Includes:• Process orders via email or phone• Liaise with the Logistics department to ensure timely deliveries• Coordinate sale/purchase between suppliers and customers• Prepare purchase orders, sales quotations, delivery note and Invoicing• Responsible for coordinating sales activities with internal sales team• To follow up with customer orders and complaints• Preparing and presenting periodic sales report to management• Manage petty cash and pass day to day accounting entries• Job posting and screening candidates• Maintain physical and digital records of employees• Update internal databases with new hire information Show less

Navi Mumbai

Responsibilities Include; • Coordinate office activities and operations to secure efficiency and compliance with company policies. • Manage agendas/travel arrangements/appointments etc. for the upper management• Manage phone calls and correspondence (e-mail, letters, packages, etc.)• Organize a filing system for important and confidential company documentsPrepare and Upload documents for CC/OCCoordinate with client regarding Building Permissions/ CC/Plinth/OC… Show more Responsibilities Include; • Coordinate office activities and operations to secure efficiency and compliance with company policies. • Manage agendas/travel arrangements/appointments etc. for the upper management• Manage phone calls and correspondence (e-mail, letters, packages, etc.)• Organize a filing system for important and confidential company documentsPrepare and Upload documents for CC/OCCoordinate with client regarding Building Permissions/ CC/Plinth/OC documentationMaintain original property documents and Filing systematically Show less

Navi Mumbai

Responsibilities Include; • Monitoring attendance on a regular basis• Keeping a record of new joiner’s and issuance appointment letters to the employees after collecting necessary documents• Maintain leave records, completing exists formalities and full & final settlement• Preparation for a salary of staff in every month• Monthly stationary purchase for employees at all locations as per requirementMaintain compliance of the document quality system for ISO 9001- 20008… Show more Responsibilities Include; • Monitoring attendance on a regular basis• Keeping a record of new joiner’s and issuance appointment letters to the employees after collecting necessary documents• Maintain leave records, completing exists formalities and full & final settlement• Preparation for a salary of staff in every month• Monthly stationary purchase for employees at all locations as per requirementMaintain compliance of the document quality system for ISO 9001- 20008 standard and identify areas of the improvement of the quality system• Prepare Invoices in ERP and track monthly statement. Show less

Navi Mumbai

Responsibilities Include; • Compute, record, and proofread data and other information, such as sample records or sample reports• Operate office machines, such as photocopiers and scanners, voice mail systems and personal computers• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer• Review files, records, and other documents to obtain information to respond to requestsDocumentation works pertaning to ISO/IEC -… Show more Responsibilities Include; • Compute, record, and proofread data and other information, such as sample records or sample reports• Operate office machines, such as photocopiers and scanners, voice mail systems and personal computers• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer• Review files, records, and other documents to obtain information to respond to requestsDocumentation works pertaning to ISO/IEC - 17025:2005Documentation of invoices, handling of analytical reports and data entry work in'Quadmas' software Show less

Bachelor'S Degree, Biotechnology

Bachelor Of Science - Bs, Biotechnology