·Review timesheets for location’s 320+ employees weekly, ensuring correct codes have been used (indirect, direct, FMLA, holiday, vacation, sick, train, PTO, bereavement, etc) and adherence to government contracting protocols·Create 90-min slideshow presentation regarding company’s labor collection, reporting process and policies; conduct training for 30+ managers and supervisors to ensure all employee time is being recorded correctly, accurately and per gov’t policy·Post weekly labor costs to general ledger; disburse hours and expenses to appropriate jobs, departments and accounts·Review and approve requisitions and purchase orders·Review, code and process all domestic and international employee travel expense reports in Concur software, calculating per diem based on destination·File monthly Maryland Sales Tax & Use Return·Download all UPS/FedEx freight bills; research and code charges to correct direct jobs and/or indirect/overhead departments·Create and manage employee records and profiles in accounting system (Microsoft Dynamics NAV); work closely with Payroll and HR to ensure employee changes (address, job title, department, supervisor, shift, rate, pay, position, etc) are correctly input and implemented across systems·Run PTO/time-off reports for all employees; send to managers and supervisors, research and respond to any subsequent questions regarding variances or discrepancies·Review W-9s for accuracy and audit purposes; compile electronic database and upload/attach to vendor records in ERP·Maintain pre-paid travel account; reconcile to monthly corporate credit card statement and employee expense reports·Review 50-page “Accounts by Vendor” report at month-end, comparing month-over-month costs; research variances and pull/compile supporting documentation; scan/send to Asst Controller to include in monthly presentation to management·Calculate, book and document any timesheet/labor corrections (vacation payout, other earnings, spot bonuses, etc)

· Own all aspects of general ledger for one of company’s two business entities and oversee all accounting activities, therein; generate/prepare/book monthly journal entries (petty cash, intercompany transactions, accrued & pre-paid expenses, sales commissions, health insurance/benefits/FSA, fixed assets & deprecation, leases, COGS/SG&A reclasses, credit card transactions, etc) and balance sheet reconciliations; perform monthly analysis, analyzing and reporting cost variances· Support Controller & Director of Finance throughout NetSuite system implementation, including migration of legacy data· Establish and maintain internal controls; develop documentation to align processes among company’s various entities; implement financial systems and procedures to continually improve efficiency and flow of financial data· Initiate and develop departmental calendar and checklists to effectively manage team workflow to meet month-end deadlines· Perform internal audit of all sales tax-exempt certificates on file, contacting customers for missing documentation as needed; create database of all certificates and upload into cloud-based ERP system· Prepare & file company’s 120+ monthly/quarterly/annual sales tax returns; develop/maintain master calendar to ensure timely filings; research any sales tax issues and ensure compliance with state tax laws· Assume responsibility for all annual filings (Annual Reports, Business License applications/renewals) for company entities· Attend weekly AR Aging review meetings to ensure issues are being addressed and accounts are being collected timely

-Work as a business partner with the facilities and services divisions to provide analysis and interpretation of all projects within the area-Provide financial analysis to enhance the existing business and support new growth initiatives-Primary responsibilities include project accounting as well as assistance with monthly close process, including preparation of journal entries and balance sheet reconciliations-Perform monthly balance sheet, income statement and changes in financials position/budget variance analyses-Provide process improvement recommendations and be prepared to assist in their implementation-Responsible for maintaining fixed asset system in NetSuite, including set up of projects, ensuring appropriate documentation is received, tracking invoices against projects and capitalization of assets on a timely basis-Work within a team environment and extract and analyze data from accounting system to provide support to other members of the Accounting team-Provide Accounting Management with understandable and meaningful information-Evaluate internal controls and provide recommendations for potential changes-Provide additional analysis as required and special projects as assigned

·Supervise, oversee and review work completed by Accounting team of two Staff Accountants and two part-time interns·Responsible for day-to-day & month-end GL functions (Fixed Asset subledger, Balance Sheet Schedules, Payroll entries, recurring transactions, governmental reporting, etc)·Prepare monthly Balance Sheet accounting reconciliations/schedules for all companies in the Organization·Maintain, review & post monthly journal entries to various balance sheet accts (Prepaid Expenses, Accrued Liabilities, etc)·Perform weekly and monthly bank reconciliations for all of the various businesses within the overall company·Monthly review & analysis of overheads for all companies within the consolidated group of businesses·Complete annual and monthly governmental filings with registered agent·Assisting with various projects as assigned by the Controller and/or Assistant Controllers·Promote teamwork among the various functions of the office and the company to ensure long-term success of the business

-Prepare/submit 100+ statutory filings annually for company’s 38 locations (Personal Property Tax returns, Business License applications/renewals, etc), and 16 Sales Tax filings on a monthly basis. Develop/maintain master schedule to monitor due dates for all filings and ensure proper compliance-Manage financial administration of sales/marketing cost drivers and accompanying monthly reconciliation-Run/distribute 180+ monthly Op-Ex (performance/variance) reports to company’s cost center managers; respond to follow-up inquiries/questions and research/resolve related issues-Assist with month- and year-end financial statements by preparing various reconciliations and accompanying journal entries-Document processes for tax-related calculations, coordinating with multiple departments to gain understanding on all aspects within the ERP system; work to improve current processes related to tax filings and calculations-Perform monthly inventory reconciliations for three different cost centers; submit journal entries to correct/resolve mismatch-Assist in preparation of financial information for annual audit, ensuring favorable report from external audit firm-Work with Controller and Assistant Controller to gain broader understanding of corporate accounting policies and procedures-Other special projects as directed by the Assistant Controller, Controller and/or CFO-Corporate Staff Employee of the Month, January 2018

•Post, verify and reconcile company's business transactions to QuickBooks; retain accounting records for all GL accounts (accounts payable, accounts receivable, daily sales, bank deposits, credit card processing, activity, etc); prepare invoices.•Reconcile bank statements to depository and balance sheet accounts on a monthly basis; prepare reports as needed in GL maintenance; run monthly internal financial statements and communicate balances to management.

•Produce monthly P&L reports for 40+ depts (update revenue data, pull Cognos data, input SAP data, reconcile prior year numbers and tie to School of Medicine’s Business Office data)•Assume responsibility for producing quarterly departmental PCAR report cards for 40+ depts (obtain current targets, send out preliminary reports, accept/input revisions, make final updates, distribute final reports)•Develop documentation/manuals for various procedures (P&Ls, PCAR reports, PBS Expense Report, Space)

•Maintained database of 18,000+ assets ($117M in property) for 225+ branches using SAGE Fixed Asset Software•Capitalized assets throughout year using monthly invoices, downloads from general ledger accounts•Performed monthly journal entries to adjust property accts, reconciled various accts to asset database for year-end•Completed/submitted personal property tax returns for company’s 220+ branches, paid subsequent tax bills•Communicated with various township/county/state assessors regarding branch openings, closings & relocations

•Created database of 100+ contracts (contractor, date, amount, fees, year-end A/P, etc.) to more accurately track/plan spending•Evaluated proposed agreements; ensured compliance with internal standards, policies & procedures before submitted to CFO•Reconciled internal reports to external accounts (property management company, investment accounts, operating accounts)

•Materials Finance (2003-2004): Member of SAP Materials Group 2 Team; liaison to Systems Development & Technology Division as company carried out second stage of SAP implementation and began Sarbanes-Oxley (SOX) compliance process•Rates (2002-2003): Completed Electronic Sector's Outyear and Final Price Rating Proposals, submitted to government; provided updates and visibility for proposals to Sector's nationwide teams•Budgets (2002): Maintained weekly/monthly reports (e.g. Cost Visibility, Unapproved/Productive Hours, Travel Mismatch, Monthly Budget Statements); used data to help cost center managers achieve their budgets, maximize productivity and minimize unapproved hours and travelmismatch•Professional Development Program (2000-2001): Rotated through departments (e.g. Finance, Contracts, Accounting, Rates/Budgets and Pricing), gaining exposure to a cross-section of functions