Swede Mont Email & Phone Number

Orange County, California Area

Supporting Health Advancement with the Cancer Programs. Assisting team in processing their Fundraising and donor supports. Internal office processing of monies received for pledges and individual funds for Cancer research programs. Helping and attending special events for raising funds for UC Health and University Advancement. Process and reporting reimbursements of travel and expenses. Maintaining records of specific funds for Director of Cancer Programs. Attending and taking of Minutes of Team bi-weekly meetings. Scheduling of internal meetings with staff and benefactors.

Irvine, Ca

• Maintain and schedule daily calendar and schedule for Lead and team• Coordinate and plan conference meetings in-house and in field, schedule, host and verify meeting place conference calls and web ex training meetings.• Conference room scheduling, catering, room set up, audio visual on a daily/weekly basis• Purchase liaison for department and vendors• Budget monthly expenditures for department and reconcile monthly statement of purchases and travel expense reports for A/P• First point of contact for vendors, suppliers, off-site schools, departments and workman’s comp situations dealing with students• Verify and reconcile monthly P & L’s for monthly budget meetings• Maintained on-site files for Treasury department and off sight storage organization and shipping• Responsible for department support, training and travel planning, and event planning

Tustin, Ca

Executive Assistant Lead 4/2003 – 4/2011• Host and Facilitate daily staffing schedule· Maintain and update departmental policies and procedure manuals• Coordinate and plan logistics for company’s annual convention, seminars and workshops, including budget, venue, vendors, and attendees• Responsible for the hiring, training, development, and evaluation of employees• Established successful collection procedure and responsible for monitoring collection activity• Maintain cost records and supply sources for all business supplies and procurement• Scheduled and organized annual Employee Appreciation Week • Coordinated events and logistics such as awards, reserved venue, and dinner menu. Came in more than $3,000 under budget each year by effectively negotiating with vendors. • Maintain a clean, professional and safe working environment by inspecting and scheduling maintenance, and ensuring that all office and equipment is properly accounted for and in working condition. Executive Assistant 5/1999 – 8/2003• Provided support to a six member executive staff• Facilitated client & staff meetings • Maintained calendar for Board of Directors, handled travel logistics • Provided adhoc support. • Maximized office productivity through proficient use of appropriate software applications• Acted as corporate liaison between executive office and clients to ensure proper communication and direction • Updated records and maintained data for monthly billing and reportingAdministrative Assistant 5/1996 – 5/1999• Developed an effective filing system to track the status of work orders• Formulated procedures for systematic retention, protection, retrieval, transfer, and disposal of private and confidential records• Provided opportunities and ideas for client services• Responsible for reviewing clerical and personnel records and correspondence to ensure accuracy• Arranged travel and reported expenses

Lynwood, Ca

Provided general support to other Public works division, which included complaint processing, time sheets, mailing of parcels, and utility maps, typing of Council items and Resolutions, memos, letters, etc. Worked on a daily basis with Financial Analyst for compliance and Grant proposals. Submitted daily projection bids and submitted proposals on continued projects. Daily processing of accounts payable to Finance department for approval. Researched and attained bids for most cost effective expenditure of funds. Answered incoming calls for City resident complaints and questions. Purchase order processing, accounting, filing and handling over the counter information. Daily account input on networked data base. Filed and organized financial and blue print documents for past and future projects. Kept proper documents to verify Proposition funds for specific approved projects. Worked with several Engineers in attaining proper information for specific designs or project limitations for City Improvements. Traffic and Parking commission minutes Secretary. Attended City Council meetings for meeting notes. Participated in community water information meetings as well as new funded project events. Worked on an as-needed basis for Water dispatch department (Raul Saenz, Project Engineer/Water Division Supervisor).

Business Administration And Management, General

Education record

Education record