Overall Administration cum Sales support

Roles & Responsibilities:Marketing:•Responsible for developing clients’ database.•Increase the company’s involvement with existing clients.•Pro-actively hunt for target organizations and establish communications with those businesses that can benefit from our Company’s services.•Further develop multi-tier relationships to organically grow the clients’ accounts.•Build referral and lead generation network.•Develop the corporate brand strategy.•Develop and manage marketing tools and collateral for existing and new clients.•Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes.•Determine new opportunities by analyzing business needs.•Visiting clients & introducing services.•Follow up with clients for confirmation of contract.•Assuring standards & qualities are maintained.•Regular reporting to HOD of scheduled meetings with clients.•Keep track of contract period & follow up based on the same for more business.•Initiate, promote & successfully execute marketing programs through newspapers/website, etc.•Reporting at office for scheduling meetings with clients.Administration & Compliance: •Office Maintenance & Administration.•Reports from office.•Monitoring JD’s of all at Branch Office.•JD follow up & audits & reporting.•Flow chart process monitoring & reporting.•Preparation of Form F & H.•Updating Form T.

• Responsible for implementing and managing organization’s administrative systems with perfect co-ordination between departments & provide administrative support to all divisions, departments & for the organization as a whole.• Define the responsibilities of the team members & managing them.• Facility Management• Responsibilities such as procuring and managing the budget for office supplies like Stationery, House Keeping materials, Decorative Items, Interiors, Furniture & Fixtures.• Property Maintenance• Management of human and environmental factors.• Vehicle Management.

• Managing front Office.• Event management.• Couriers, fax distribution.• Vehicle management. • Maintain full control of the stock for all stationary and House keeping items. • Printing for 5 branches located in India, etc.• Pest control.• Air-conditioning / HVAC.• Employee First Aid.• Guest relations / hospitality management like receiving guests & arranging for their recreation, etc.• Admin. Vendor development/evaluation, purchases, auction of office furniture.• Leasing/buying/selling office/real estate.• Buying/maintaining EPABX, Computers (if not IT dept), Faxes, Photocopiers• Office alarm/locking system – installation/maintenance.• Office lift & common areas, carpet/super areas, etc.• Online Ticketing for Flights, Trains & buses & for hotel reservation as well.• Manage the office communication facilities such as Telephone / voice mail system, Fax, Corporate sim cards, etc.• Class for staff handling gardeners, drivers, pantry boys, guards, etc. • Office pantry/eatables. • Fire fighting equipment/drills. • Office furniture/furnishing.• Office security. • Housekeeping services.Recruitment:• Develop and execute recruiting plans. • Having recruiting planning meetings with concerned HOD.• Create Job Descriptions.• Efficiently and effectively fill open positions.• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation. • Develop a pool of qualified candidates in advance of need. • Post openings in newspaper advertisements, with professional organizations, and in other position appropriate venues. • Utilize the Internet for recruitment.--Post positions to appropriate Internet sources.--Improve the company website recruiting page to assist in recruiting.--Research new ways of using the Internet for recruitment.--Use social and professional networking sites to identify and source candidates.

• Participation in Recruitment like scheduling the interview & reference verification, etc.• Office Administration Works like ensuring that the plant is tidy and clean at all times, managing front Office, Event management, etc.• Managing maintenance, house keeping & security.• Handling Couriers, fax distribution, Vehicle management, Maintain full control of the stock for all stationary and House keeping items, Ticketing, etc.• Manage the offices communication facilities such as Telephone / voice mail system Fax, etc.• Attending visitors & fixing appointments.• Receiving guests & arranging for their recreation.• Following up for incoming & outgoing payments.• Receiving & connecting calls. (Handled 70 Extns. & 10 Lines.)• Correspondence & Data entry.

• Office Administration works.• Inspection of the Import & Local Electronic Components & making IGO for the same.• Inspection of the physical stock & stock ledger. • Making Commercial Invoices & Gate Pass for the Local & Import items.• Handling Telephonic Enquires. • Preparing Quotations & Correspondence.• Receiving enquiries from the customers, forwarding the same to the overseas Principals, getting quotes for the same & then making a formal quotation & forwarding the same to customers.• Follow up for the Quotations sent to the customers & also preparing the Customer quote report for the same for our reference & also for the Principals.• Import & Local Purchase Order Booking.• Follow up for the shipments from overseas for clearance of the same through Freight forwarders & Clearing agents.• Follow up for the consignments from Local suppliers through various sources.• Communication with Import Principles through mails & some times telephonic.• Receiving Purchase Orders & preparing Sales Order for the same to follow up.• Preparing Customer Profile.• Following up for incoming & Outgoing payments.

• Handled all the Subjects from Class 5th to 10th Standard.• Conducted coaching classes in Summer Vacations, which included Yoga, Drawing, Painting, Essay writing & Debate.