Administrative Support:- Prepared, filed, and distributed documents such as certified true copies (CTC), Beneficial Owner (BO) letters, annual returns, and board meeting minutes.- Managed petty cash claims, payment vouchers, and invoices, ensuring proper processing and approval.- Coordinated with departments like Treasury, Accounts, Credit Control, and Purchasing for smooth document flow and financial processes.Communication and Coordination:- Communicated with MyIPO officers regarding trademark applications and renewals.- Coordinated VIP parking for directors with the Parking Management Department.- Followed up with the Special Projects Manager and other departments for website updates and document changes.- Organized meetings, prepared attendance lists, and set up seating arrangements for directors.Document Management:- Uploaded and maintained important documents in the shared drive and Notion.- Submitted various forms and documents to government entities like SSM and LHDN.- Monitored and followed up on the status of submitted documents and agreements, including those pending stamping duty fees.Compliance and Legal Support:- Ensured legal documents were properly stamped, signed, and submitted.- Assisted in drafting and reviewing compliance-related documents, such as strike-off applications and BO information submissions.- Maintained records of beneficial ownership and ensured accurate filing.Meeting and Event Preparation:- Assisted in preparing for AGMs and EGMs, including drafting notices, creating backdrops, and managing logistics.- Arranged the dispatch and collection of important documents requiring signatures.- Attended meetings to discuss procedures and provide task updates.General Office Duties:- Managed the despatch of documents and cheques.- Created and maintained files and records for different departments and projects.- Participated in weekly reflection sessions to discuss completed tasks and future assignments.