Successfully provide administrative support for top executives. Accomplishments include assisting executive other staff with numerous processes such as preparing/editing presentations to C Level Executives, compiling data for reports, assisting with budgets, scheduling appointments/meetings, preparing expense reports, making travel arrangements, distributing mail, greeting and escorting visitors, on-boarding new employees, and additional ad hoc tasks. In addition, I have overseen various project management engagements, which include the creation of/writing for our newsletter, which is commonly recognized as the best in Global Ops. In my role of project management, I have saved the company thousands of dollars by being frugal with Company dollars and putting a per person $ cap that can be spent during team events. I also pre-purchased snacks, waters, sodas, etc for all engagements that require food/drinks. I am a member of a 3 person project management team that deals with issues of inclusion/diversity. Additionally, I lead every major social engagement that our team has. I am also responsible for performing tactical/strategic admin support tasks for upper level management in a dynamic environment. I maintain the calendars for a Vice President and make international/domestic travel arrangements. I utilize my strong software skills to create and maintain numerous databases, create PowerPoint presentations, and maintain SharePoint webpages, for which I am the owner/administrator. I work as the Project Coordinator during the Kaizen engagements held throughout the year. A Kaizen event has 200+ attendees and VIPs attending. I create requisitions and purchase orders for departments worldwide and reconcile said PO's, act as the liaison between vendors and the department management, negotiate payment rates with vendor and track invoices from vendors. Finally, I have successfully completed the PMP class and plan on taking the certification test in the near future.

Successfully provided administrative support for a Global Supply Chain organization. Responsibilities included assisting executive and managerial, as well as supervisory and non-supervisory employees, with numerous administrative processes. These duties included compiling data for reports, assisting with administrative tasks associated with the cost centers’ budgets, scheduling appointments and meetings, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making global travel arrangements, distributing mail, greeting/escorting visitors, on-boarding new employees, duplicating, filing and record maintenance, and I also maintained the calendars for several Directors. In addition, I made international and domestic travel arrangements, ensured staff’s visa/passports were up-to-date and complete, and maintained office supplies. My software skills were utilized to create and maintain various databases, created PowerPoint presentations and maintained SharePoint webpages for various departments. I created requisitions and purchase orders for departments worldwide, acted as the liaison between vendors and the department managers, negotiated payment rates with vendors, reconciled departmental PO amounts with actual spend and tracked invoices from vendors to ensure they matched amount listed in the PO.

In this position I supported three Partners and a Director, answered phones, created and submitted Time and Expense Reports for Partners and Principals and Directors (PPD’s). I also maintained calendars for PPD’s and Senior Managers, arranged international and domestic travel arrangements, including flight, hotel and car service - as well as ensuring visa and passports were up-to-date and complete. Another responsibility was the coordination of both internal and external meetings, conferences, entertainment, receptions and dinner arrangements. I maintained contact listings for PPD’s, initiated conference calls for partners and arranged booking for conference rooms, catering, audio visual and telephony equipment for meetings and conferences. I was also responsible for updating mailing and phone lists, processing incoming and outgoing faxes, compiling materials for training and meetings as well as the creation of invoices utilizing the DPS system, reconciling Diners Club statements with expense reports and reconciling expense reports. I have an in-depth knowledge of Word, Outlook, Outlook Meeting Planner, Access, Power Point, Excel, DTE, DPS, Arriba, CampusShip and Travelport software programs.

In this position I supported partners and a director, answered phones, created and submitted Time and Expense Reports for Partners/Principals/ Directors (PPD’s). I also maintained calendars for PPD’s and Senior Managers, arranged international and domestic travel arrangements, including flight, hotel, and car service. As well as ensuring visa/passport was up-to-date and complete. Another responsibility was the coordination of both internal/external meetings, conferences, entertainment, receptions and dinner arrangements. I maintained contact listings for PPD’s, initiated conference calls for partners, and arranged booking for conference rooms, catering, audio visual and telephony equipment for meetings and conferences. I was also responsible for updating mailing and phone lists, processing incoming and outgoing faxes, compiling materials for training and meetings, the creation of invoices utilizing the DPS system, reconciling Diners Club statements with expense reports, and reconciling expense reports. I have an in-depth knowledge of Word, Outlook, Outlook Meeting Planner, Access, Power Point, Excel, DTE, DPS, Arriba, CampusShip and Travelport software programs. I also performed other duties as needed.

In this position, I supervised 3 employees. My responsibilities included a variety of administrative and supervisory duties, such as assigning work to other clerical employees, creating and interpreting policies and maintaining reports, coordinating office services, greeting visitors, travel arrangements, and managing the appointment schedule for the head lawyer. In addition to these duties, I also was responsible for creating invoices, both manually and electronically, utilizing Timeslips software. I organized conferences for the American Immigration Lawyers Association (AILA), as well as seminars for aliens who wanted to become citizens.

As Executive Assistant and Network Administrator, I supervised 8 staff members and several contract employees. In the performance of my duties as Network Administrator, I oversaw the administration and the performance of Network connections and configuration (NT 4.0), assuring the integrity of the communication and connections. I also managed the performance of major software packages, which was utilized by all employees at the facility. Training of all other staff members in the use of these software packages was a primary responsibility of mine. I supervised all of the Administrative Secretaries in the Corporate Office and directed special projects such as ensuring that 689 medical charts were complete, accurate and mailed in a timely manner to Medicare, which resulted in potential Revenue of $5 million to the organization.