Sylvia Benevides, Vemm Email & Phone Number

Mississauga, Ontario, Canada

Mississauga, ON

Manage and lead full cycle planning for 10+ events per year, including the annual Canadian National Training Conference, delegates of 5,000+. Plan and execute all Canadian level trainings, Roadshows,& the annual National Conference. Coordinate and execute virtual events using online platforms. Work on cross functional activities with various marketing.

Lead the membership committee, membership programs and special events with a focus on process improvement, developing strategies for member recruitment and organizing member engagement events.

Mississauga, Ontario, Canada

• Manage full cycle planning and logistics for education courses, seminars, industry networking events, trade show participation and the Annual General Meeting & Convention
• Manage speaker relationships, including determining requirements relating to AV and accommodation requirements
• Manage vendor relationships, including venues, AV technicians, photographer, and internal and external clients to achieve optimal client experiences, including negotiating of contracts or agreements
• Manage sponsor relationships in ensuring contract adherence to visibility, scope, and brand presence
• Create floor plans and co-ordinate with venue with focus on food and beverage, attendee experience and sponsor satisfaction
• Create and monitor Critical Path for each event

Halton Hills, Ontario

• Manage day to day administrative tasks including: reviewing and answering correspondence, filing and invoicing
• Prepare expense reports and financial data for external accounting firm
• Coordinate external client meetings and maintain client relations
• Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
• Maintain management information systems

• Completed various administrative tasks for the Executive Vice-President including maintaining an active calendar of appointments, events and meetings.
• Arranged detailed travel plans, itineraries and agendas.
• Planned, coordinated and ensured the EVP’s schedule was followed. Provided a “gateway” role, creating opportunity for direct access to the EVP’s time.
• Researched, prioritized and followed up on incoming issues and concerns addressed to the EVP, including those of a sensitive or confidential nature.
• Prepared and distributed meeting agendas, minutes and participated in applicable department meetings.
• Maintained financial statements in Oracle including consolidation of supplier payment schedule, issuance of supplier payments and post reconciliation.

Mississauga, Ontario

• Conducted pre-event site inspections to ensure venues accommodated scale of events.
• Participated in creating and implementing comprehensive onsite plans for all activities.
• Directed the purchase of equipment and materials as well as prepare contracts, negotiate revisions and change orders with consultants, suppliers, contractors and customers.
• Responsible for confirming staffing requirements including preparation of on –site travel staff binders, and finalization of on-site workroom requirements.
• Communicated and finalized logistics with event suppliers for program coordination and delivery.
• Responsible for the continuous improvement including post audit, assessment and evaluation.

Mississauga, Ontario

• Implemented and supported new ideas to improve event processes and procedures.
• Facilitated health and safety initiatives such as weekly safety talks, annual WHIMIS refresher training for all full-time staff and monthly Safety Team Meetings.
• Tasked with planning and managing special events such as Toronto Argonauts pre-game entertainment and sponsorship beer gardens, Sauble Speedway Canada Day Concert and the Taste of the Lawrence Street Fair.
• Met and exceed all customer and management expectations.
• Responsible for supervision of part-time staff on a daily basis.
• Ensured that Quality Assurance Logs were completed on a daily, weekly and monthly basis.

Oakville, Ontario

• Provided administrative support to the Management Team on a daily basis.
• Responsible for the supervision and instruction of internal employee events.
• Prepared current and budget forecasts for management and operations department.
• Supported the full life cycle of recruitment by reviewing job postings, short listing resumes, screening candidates, conducting interviews, coordinating reference checks and creating offer letters.
• Developed performance evaluations at the midpoint and end of year for contract employees.
• Responsible for meeting minutes at various team meetings and committees, to be provided in a timely manner.

Calgary, Alberta

Certificate, Advertising

Image Consulting

Sylvia is a graduate of the Image Consulting program at George Brown College and has become certified in Colour Analysis and Image for Men.

Event Management

Individual Courses