- Provide customers with quotations (new clients, existing clients or maintenance renewals)- Performing general office support- Answering the phone, handling all new enquires & passing all telephone messages to the relevant person- Dispatching engineers following an emergency call out request- Dispatching engineers to existing clients planned maintenance visits- Updating Engineers calendars to acknowledge jobs scheduled for the following day- Liaising with engineers… Show more - Provide customers with quotations (new clients, existing clients or maintenance renewals)- Performing general office support- Answering the phone, handling all new enquires & passing all telephone messages to the relevant person- Dispatching engineers following an emergency call out request- Dispatching engineers to existing clients planned maintenance visits- Updating Engineers calendars to acknowledge jobs scheduled for the following day- Liaising with engineers should they request security/fire systems (at a property/company)to be placed on "test" - whereby I remotely action this - Ordering materials from our monitoring company ahead of installation works- Liaising with accounts department regarding invoices to be issued following completion of call outs, planned works or maintenance renewals - Ensuring all stock is ready for engineers to collect for the following days install/call out appointments Show less

- Answering incoming calls and directing, forwarding, or taking messages as appropriate - Acting as a first point of contact for all visitors - Informing the host staff of their arrival and collecting coats and baggage for storage - Ensuring that security procedures are adhered to at all times - Placing bookings for room bookings, reconfigurations and refreshments - Booking and logging couriers and taxis - Maintaining all relevant records and checking subsequent invoices… Show more - Answering incoming calls and directing, forwarding, or taking messages as appropriate - Acting as a first point of contact for all visitors - Informing the host staff of their arrival and collecting coats and baggage for storage - Ensuring that security procedures are adhered to at all times - Placing bookings for room bookings, reconfigurations and refreshments - Booking and logging couriers and taxis - Maintaining all relevant records and checking subsequent invoices before authorisation - Sorting of incoming post, logging incoming deliveries - Ensuring that recipients are informed of deliveries and collections from the front desk are made promptly and recorded properly. - Ensuring that the office and client facing areas are well presented and maintained and are ready for use at all times, including all AV equipment in the meeting room suite - Undertaking the full range of general facilities related administrative and operational duties, - Providing cover for other facilities staff members as required and assisting with projects within the facilities team- Preparing refreshments for meetings - Undertaking evening check of office areas to ensure that lights and office equipment are switched off and that clear desk policy procedures are adhered to Show less

New Vue Facilities (Contract:Thomas Cook) Receptionist/AdministratorJan 2014 - Present• Meeting and greeting clients, visitors, guests and employees• Arranging taxis other travel assistance for VIPs• Booking meetings• Booking meeting rooms and managing visitors and locals to the process• Arranging couriers• Keeping the reception area impressive• Answering and forwarding phone calls to colleagues• Screening phone calls and dealing with first line Director… Show more New Vue Facilities (Contract:Thomas Cook) Receptionist/AdministratorJan 2014 - Present• Meeting and greeting clients, visitors, guests and employees• Arranging taxis other travel assistance for VIPs• Booking meetings• Booking meeting rooms and managing visitors and locals to the process• Arranging couriers• Keeping the reception area impressive• Answering and forwarding phone calls to colleagues• Screening phone calls and dealing with first line Director Customer Complaints and enquiries• Sorting and distributing all incoming and outgoing post to relevant departments• Answering emails and forwarding to relevant people Show less

- To meet and greet clients and their guests at reception in a personable and professional way.- - providing administrative service for the office manager and tenants- - handling caller’s inquiries, recieving, directing and passing on telephone messages- - organizing, preparing and providing documents, reports, memos and information for tenants and external clients- - booking and co-ordinating viewings arrangements- - supervising and upholding the main schedule- -… Show more - To meet and greet clients and their guests at reception in a personable and professional way.- - providing administrative service for the office manager and tenants- - handling caller’s inquiries, recieving, directing and passing on telephone messages- - organizing, preparing and providing documents, reports, memos and information for tenants and external clients- - booking and co-ordinating viewings arrangements- - supervising and upholding the main schedule- - participating and leading on meetings with tenants, clients and others - - managing incoming and outgoing invoicing, and assisting with financial reporting - - handling and distributing all incoming mail to appropriate tenants- - dealing with internet and phone issues, provide internet support for other companies - tenants- coordinating repairs and maintenance work- booking meeting rooms and arranging facilities both internally and externally Show less

- Receive and welcome clients/visitors into our office- Answer and direct telephone inquires- Maintain and coordinate schedules for internal meeting space- Order and monitor catering requirements for internal meetings- Receive and issue receipts for in-person client payments- Receive and distribute emails, faxes and couriers accordingly- Liaise between our office and building management- Maintain company’s contact database and assist with mail-outs- General ad… Show more - Receive and welcome clients/visitors into our office- Answer and direct telephone inquires- Maintain and coordinate schedules for internal meeting space- Order and monitor catering requirements for internal meetings- Receive and issue receipts for in-person client payments- Receive and distribute emails, faxes and couriers accordingly- Liaise between our office and building management- Maintain company’s contact database and assist with mail-outs- General ad hoc administrative tasks such as data entry and typing Show less

Stockdale Alternative –(Receptionist)- Provide full office support, including typing, data entry, photocopying, filing- recruiting, training and managing employees and volunteers;- financial/accounts administration;- handling correspondence;- producing agendas and minutes;- organising meetings;- answering telephone calls;- liaising with relevant organisations;- Issuing offer letters, contracts of employment and amendments.- Obtaining satisfactory… Show more Stockdale Alternative –(Receptionist)- Provide full office support, including typing, data entry, photocopying, filing- recruiting, training and managing employees and volunteers;- financial/accounts administration;- handling correspondence;- producing agendas and minutes;- organising meetings;- answering telephone calls;- liaising with relevant organisations;- Issuing offer letters, contracts of employment and amendments.- Obtaining satisfactory references for new employees- Responding to reference requests from third parties- Ensure interview rooms are prepared with relevant equipment available- Meeting and greeting interview candidates- Co-ordinate sending and receiving pre-employment test and tasks- Contacting candidates, booking and confirming job interviews Show less

-dealing with post-making sure that there is enough stationery-answering the telephone and passing on calls-reception duties such as greeting and looking after visitors-typing and setting up documents such as letters and reports-keeping computer records up to date-filing-managing staff appointments