Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;Devising and maintaining office systems;Using content management systems to maintain and update websites and internal databases;Ordering and maintaining stationery and equipment;Sorting and distributing incoming post and organising and sending outgoing post;Liaising with colleagues and external contacts to book travel and accommodation;organising and storing paperwork, documents and computer-based information;Photocopying and printing various documents, sometimes on behalf of other colleagues.Keep track of production, billing and shipping dates for advertising materials such as flyer's and brochures.Post online Adds via Dubizzle, gnads4u and PropertyfinderEnter new contact names, address, and emails from information request, open house guest books and other sources in our database. Make address corrections as they are received in Top Producer, Rappitoni or other databases.Keep Agent updated with all communication with clients General administration duties Follow up on marketing materials with phone calls to make sure that customers received the letters and see if they are a current prospect for us to contact.Answer the phone with a friendly and upbeat attitude and show a caring attitude to everyone who comes in contact with our companyOrganising and storing paperwork, documents and computer-based information;Provide back-up materials for callbacks

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.Maintains office staff by RECRUITING, SELECTING, orienting, and training employees.Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and APPRAISING job results.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Making all type of letters and notification for staff, RTA, DEWA, Estislat, DU ETCCollate PURCHASE ORDERS and purchase requisitions in order to order materials, goods and supplies.Send them to the suppliers, review inventories and order as required.Interact with the suppliers on a day to day basis and review deliveries against the orders. Track the status of any orders.Deal with non supplied, under orders, over orders and damaged goods. Ensure that any invoices are sent to ACCOUNTS for payment.Produce and maintain all reports.Organising and servicing meetings (producing agendas and taking minutes)MANAGING databases, prioritising workloads, recruiting labours, handling correspondence, impl

Staff visa processing, cancellation and other legal renewal documentation for the staff and the companyKeep track of staff leave records and time sheets.System’s updates and IT requirements General administration duties.Making daily, monthly, annual reportsFully conversant with the whole secretarial and office routine works.Responsible for the office administration and movement of documents.Assist in managing and maintaining technology inventory Perform network backups and Data restore. Install and monitor antivirus software Troubleshoot and repair of equipment & accessoriesInstallation and Configuration of Local Area Networks and Wireless.Managing and Co-coordinating the IT related works and maintaining and updating the network functions

Responsible for under warranty Replacement parts direct send to Dell Malaysia. Public dealing with international companies, ClientsTelemarketingAssembly Quotations and Deliver Chanllan Issued PORecived shipments and order Software Solution Installing and Configuring Scanners and Printers.Maintenance of all client systems under whole network.Installation of all applications.System Administration includes User Management and Backup SchedulesProvide general customer service in a friendly and professional manner and assist customers.Supervision of the Staff.Installing, Configuring, Troubleshooting LAN network and setup E-Mail, Network Shares.Trouble Shoot hardware & software for connectivity or e-mail Problems.Provide Technical Support to network users.Installation and Configuration of MS Outlook.

Responsible for office management and administration Liaison between local staff, expatriate staff and managementMaintain personnel records of local staff, Payroll and Time KeepingMaintain leave records, staff overtime and medical insurance claimsMaintenance of office and outsourcing of services and suppliesCorrespondence with Head office and Bureau office Concerning Administration Office purchasing Accounts handlingPublic relations with advertising agencies and clients