• Coordinate business meetings with executives • Arrange, maintain, and modify the Directors’ schedules, travel arrangements, and any associated commitments and activities • Handle confidential business matters and maintain effective and efficient organization of administrative requirements • Organize and arrange technical exchange events at various Northrop Grumman locations across the country • Prepare correspondence • Track and status incoming and outgoing customer and executive communications, commitments, deliverable product disseminations, and other engagement related communications • Receive visitors including NG visitors from all sectors, customers, and other contractors • Handle information requests • Coordinate staff meetings and status the actions that come up during the meetings • Use Microsoft Office to develop and maintain organization charts, produce reports, presentations, spreadsheets, and manage email and calendars • Responsible for onboarding and off boarding employees • Use Microsoft Teams and SharePoint for team coordination, document management and overall collaboration• Briefing development support

• Providing high-level administrative support to multiple senior members of management in America's dept.• Heavy outlook calendar/schedule maintenance; scheduling internal and external meetings (coordinates meeting logistics: presentation materials, AV and technical support, conference rooms, tracking attendees, catering, etc.) as needed; manage mail and package delivery.• Maintaining executive and senior staff’s complex calendars by scheduling and coordinating meetings and events—internal and external—to maximize the executives’ and senior staff’s time.• Serving as a gateway to access senior staff by prioritizing meeting engagements and screening and discerning the level of priority for incoming calls and emails.• May interview, manage, and train junior administrative staff.• Providing key support in drafting client/prospect prep notes for upcoming meetings, such as portfolio/strategy updates; in-depth background research such as professional/personal client notes• Anticipating future needs of the VP by demonstrating responsiveness, critical thinking, and sound judgment while thriving in a dynamic and fast-paced organizational environment.• Make travel and lodging arrangements and register staff for internal and external training, conferences, and other meetings and events.• Organize and prioritize large volumes of information and prepare meeting packages as related to client services, the Board of Directors, Board Committees, and Board members.• Provide day-of-event staffing support for convenings, special events, and meetings as needed.• Expense report processing: ensure compliance with company policy and reporting regulations and follow up to ensure accurate processing and timely reimbursement.• Creates, formats, and edits materials and correspondence from draft to the client-ready stage; drafts responses to general inquiries (e.g., reply on behalf of the manager(s), materials requests, etc.).

• Job posting via Success Factors.• Creating position and requisitions numbers for department openings.• Maintaining confidential personnel files.• Ordered catering breakfast/lunch via company-shared vendors.• Managing calendar for unit nurse manager.• Frequent event planning on and off the unit.• Proficiently processed invoices for payment through SAP.• Maintained department roster for recording proficient time management.• Main contact for Progressive Cardiac Care Unit conference room scheduling. • Managing and processing payroll accurately in a concise fashion through Workforce Management. • Tracking department Slush (petty cash) fund.• Supply ordering for the unit, as well as uniforms for nurses and unit clerks through Concur.• Submitting human resources requests for salary letters for advancements, hour/shift changes, and demotions.• Onboarding new hires, badges, desktop, unit drive access, etc.

• Served as the first point of contact for guests or faculty calling/visiting the director’s administrative office.• Answered busy multi-line telephone, directed calls, and scheduled appointments, documented client complaints.• Archived confidential outdated and unnecessary materials to file maintenance guidelines legal requirements.• Assisted with meeting packet preparation and distribution.• Updated/Switching depart on-call schedule• Responded to public information requests as directed.• Coordinated meetings as delegated to include necessary participants, appropriate room, food, conference call capabilities, agendas, pertinent materials, handouts, presentations, etc.• Performed requests from the Director in a confidential, proactive manner.• Sent reminder emails to faculty members to submit required materials for grand rounds and minutes from previous presentations.• Coordinated with vendors and building management team to assist and facilitate the needs of the facility.• Covered departmental needs for other administrative assistants in case of absences, form office/lunch breaks, aiding with technical issues, directing vendors/guests to other locations

• Improved overall effectiveness of clinical leadership by streamlining administrative processes and implementing comprehensive administrative support• Completed minutes as delegated in accurate and timely manner and distributes as required• Prepared, format, proofread committee and board agendas, monthly expense reports, attachments, charts and other documentation• Ensured all participants are aware of meetings and deliveries through confirmations and meeting agendas.• Maintained organization of policies and procedures; keep current documents available• Ordered, maintains, and monitors inventory office supplies• Ensured confidential personnel files are up to date in HR Tracker and filed• Processed expense reports, budget reviews, check requests, accurately/promptly• Participated in cross utilization within all operations departments and serve as primary back-up for the risk management department

• Maintained staff calendars, scheduled events, and process invoices.• Accepted, approve, or deny appointments or meetings on behalf of the department director.• Reviewed schedule with Chief Impact Officer daily to ensure calendar management was up to date. • Maintained general manager files and information flow including inbox/outbox, email, mail, etc. • Prepared agreements and exhibits for all awards including collecting and reviewing all due diligence documents for compliance.• Prepared all application matrices for Partnership Board and staff use.• Maintained totals for funding availability; prepare award and decline letters.• Met with AVP Grant Development on a regular basis to update the grants matrix and other activities related to securing grants.

• Management of Verizon Wireless Business accounts, ensuring mobile capabilities for travel.• Generated personnel/visitor ID cards and distributed proper identification.• Participated in cross-utilization within all operations departments and serve as primary back-up for facilities department responsibilities.• Directly interfaced with the Stifel and KBW merge by acclimating incoming associates into a new workspace.• Worked with vendors and building management team to assist and facilitate the needs of the facility.• Compiled in-depth analytical reports using Excel and PowerPoint.

-Compiled in-depth analytical reports using Excel and -PowerPoint to identify perception patterns and trends for developing advertising sales pieces.-Worked with a large quantity of data from various sources and integrating them.-Reviewed creative that ran in WSJ and confirming it is correct.-Retrieved Edit Credits for high-end retailers and prospective WSJ clients from WSJ Magazine.-Reserved yearly online insertion orders for high-end retailers.-Created and maintained Online Insertion Orders records. -Located and retrieve data from files in response to requests from authorized users.

-Performed intake interviews, and documented client medical and profile information-Answered busy multi-line telephone, directed calls and scheduled appointments-Eliminated outdated and unnecessary materials, to inactive storage according to file maintenance guidelines legal requirements-Served as first point of contact for guest, faculty and staff calling or visiting the main administrative office-Preparing Fed Ex packages for timely, confirmed delivery, sorted mail and delivered