Tabitha Barasa Email & Phone Number

Nairobi, Kenya

Summary - Flight booking ,both local and international- Preparation of procurement plans- Purchase ordering processing-Managing supply chain circle.-Preparing of bid documents and managing the bids.Detailed Facilitate the process of supplier selection (pre-qualification) based on the set policies and procedures with support from the Procurement Manager.Prepare pre-bidding documents and manage the bidding process working closely with user departments.Prepare Local Purchase Orders and Comparative Bid Analysis ensuring that purchasing is carried out in accordance with the BIHC’s procurement Policy and Procedures.Negotiate prices with vendors and favorable credit terms.Maintain strong working relationships with vendors and user departments and maintain open lines of communications with both internal and external customers.Review purchasing agreements with vendors and negotiate terms of engagement.Prepare and generate reports on the College procurement status and performance according to set reporting timelines.Conduct supplier review/evaluation, re-evaluation of performance and manage supplier databases to ensure that the same is updated regularly.Stay up to date with industry trends in order to improve on the purchasing processes.Prepare and manage a detailed and updated procurement plan for the college.Maintain proper procurement records to ensure adequate audit trail and management of user purchasing needs.Coordinate delivery of purchased items with the responsible receiving officer and execute all the tasks necessary to ensure timely delivery of goods and services.Monitor order expenses and advise management on cost management strategiesFlight bookings both local and internationalRaising LPOs using ERP System Dynamic-NAVISION Perform other duties related to the field as assigned by the supervisor.

Thika, Kiambu, Kenya

Collaborating with organization’s vendors and technical experts in preparing specifications for quotations, tenders, proposals and supply agreements.Coordinating the preparation of procurement documents, utilizing sound sustainable procurement practices while adhering to the university policies and government legislation prior to issuing the tender.Scheduling, organizing and facilitating meetings related to quotations, tenders and proposals as well as issuing them. Attending and presiding over opening of tenders and proposals.Conducting and in depth analysis of all bids received in response to each tender, proposals and quotations to identify responses that best meet the needs of the user department and consistency of organization policies.Providing supplier briefing sessions upon request.Using judgment, diplomacy and confidentiality with respect to the complete procurement process ensuring integrity of the respondents bid information.Participating in the preparations of contracts and tender awards that may be confidential or have sensitive information related to property, personnel or legal implications.Conferring with suppliers regarding delivery, quality and ensuring requirements are met.Arranging for Samples, testing and evaluation of new products.Contributing to the development and formulation of purchasing procedures and practices required.Assisting in physical inventory process and investigating qualitative and quantitative discrepancies between goods ordered and received.Generating monthly procurement reports identifying unusual items and reporting accordingly.Assisting departments in preparing budgets prior to procuring goods and services. Obtaining quotations and processing purchase orders.Processing grants funded LPORaising LPOs using ERP System Dynamic-NAVISION

Collaborating with organization’s vendors and technical experts in preparing specifications for quotations, tenders, proposals and supply agreements.Coordinating the preparation of procurement documents, utilizing sound sustainable procurement practices while adhering to the university policies and government legislation prior to issuing the tender.Scheduling, organizing and facilitating meetings related to quotations, tenders and proposals as well as issuing them. Attending and presiding over opening of tenders and proposals.Conducting and in depth analysis of all bids received in response to each tender, proposals and quotations to identify responses that best meet the needs of the user department and consistency of organization policies.Providing supplier briefing sessions upon request.Using judgment, diplomacy and confidentiality with respect to the complete procurement process ensuring integrity of the respondents bid information.Participating in the preparations of contracts and tender awards that may be confidential or have sensitive information related to property, personnel or legal implications.Conferring with suppliers regarding delivery, quality and ensuring requirements are met.Arranging for Samples, testing and evaluation of new products.Contributing to the development and formulation of purchasing procedures and practices required.Assisting in physical inventory process and investigating qualitative and quantitative discrepancies between goods ordered and received.Generating monthly procurement reports identifying unusual items and reporting accordingly.Assisting departments in preparing budgets prior to procuring goods and services. Obtaining quotations and processing purchase orders.Processing grants funded LPORaising LPOs using ERP System Dynamic-NAVISION

Nairobi, Kenya

Determined minimum stock requirements, monitored inventory and liaised with other departments to ensure that they are placing requisition to maintain minimum levels.Negotiated with suppliers for the best prices and compiled cost reports.Prepared Purchase orders and sent them to suppliers.Followed up with the orders and ensured the ordered goods were the ones delivered by supervising offloading of goods.Solved arising order issues whenever they in a timely manner.Performed regular stock takes.Generate LPOs in the systemPreparation of procurement planManaged correspondence from suppliers.Preparation of daily, monthly and weekly reports.Quoting and preparation of tenders and other documents.

Advanced Professional Diploma In Procurement And Supply Chain (Cips) Level 5, Purchasing, Procurement/Acquisitions And Contracts Management

Diploma, Procurement And Supplies, Credit

B.Com ,Procurement And Supplies Management Option, Second Class Honor Upper Division